2016 Streaming Video Procedures Draft

Original Cataloging of Streaming Media

Video_Cataloging

Electronic_Resources_Cataloging

Streaming Media Committee

1^st draft

7/13/2016

Scope and Purpose – The purpose of this publication is to provide concise information on policy and procedures for those cataloging and processing streaming media for Utah State University’s Merrill-Cazier Library. RDA rules will be used in most instances as well as ISBD punctuation.

Streaming Media (audio or video) – Audio or video files transmitted over a network that can be played on a user’s computer immediately, without a downloaded file. These streamed files are transmitted as a data stream, with a small amount sent in advance and stored in a buffer, and otherwise played as they are received by the user’s computer. After the files are played, they are deleted immediately from the user’s computer.

Information/Materials needed -- URL for stream, Terms of access, Authentication requirements.

Prescribed Sources of Information – RDA rules call for choosing a source of information “identifying the resource as a whole.” In most cases this will be a title screen or a comprehensive introductory screen. Use a note to indicate where the title information came from:

588 |a Description based on online resource; title from title screen (viewed October 26, 1998).

Fixed Fields

When creating an RDA record, make sure there is an i in the desc field. Also enter rda into the |e subfield of the 040 field.

040 UUS |b eng |e rda |c UUS

Dates – Usually would use s if only a single date is associated with the video. Otherwise, p might be used where Date1 is the date of the release of the video and Date2 would be the original production of the film.

Time – This should match the duration of the video as indicated in the 300 field in parentheses. If the duration is not available or a reasonable estimate not possible, leave this out and enter 3 dashes, Time - - -

Physical characteristics fields

Most streaming videos will require 1 006 field and 2 007 fields. To enter the 006 field, click in the space to the right of the 006 indicator, choose the edit pull-down menu, choose Guided entry, then choose insert 006, and select Computer Files for entry.

From the workform, enter for,

To enter an 007 field, click in the space to the right in the 007 field, choose Tools pull-down menu, select macros, then Manage, click on the +OCLC, then Add&edit007, then run.

For the first 007, choose videorecording (v), and enter according to this chart:

b: z (other)

d: (b-b&w c-multicolor, m-mixed, n-not applicable, u-unknown, or z-other)

e: z (other)

f: s-sound on medium, b-sound separate, u-presence/absence of sound unknown

g: z-unknown

h: z (other)

i: m (mono) or s (stereo) or u (unknown)

For the second 007, choose electronic resources (c), then, according to this chart:

b: r

e: n

Check for a publisher number. Enter this into the 028 field with the publisher’s name in the b subfield. The first indicator should be 4, 2^nd indicator should be 2:

028 42 [publisher number] |b [publisher name]

100/110 & 700/710 fields

In most cases, videos will have mixed or unknown responsibility. There are a few movies/productions that are well known in which case a main entry in the 1xx field would be appropriate. More often than not, you will use Title Main Entry. Make added entries for all openly named persons or corporate authors who have contributed to the creation of the video, that is, producers, directors, writers, animators, creators, and so forth. If applicable, place the director or creator as the first 700 field so it appears first in the list of those responsible and in the truncated browse list of the catalog.

Make added entries for all corporate authors named in the credits. Make added wntries for all featured players, performers, and narrators. If there are many players, performers, and narrators, make entries for only the prominent ones.

041 field

Most often used when translations are involved. However, many videos utilize subtitles. Language codes for subtitles can be entered into the |j subfield.

3xx fields

These are the most common forms we will see:

300 __ 1 online resource (1 streaming video file (xx min.)) : |b sound, color, digital file.

336 __ two-dimensional moving image |b tdi |2 rdacontent

337 __ computer |b c |2 rdamedia

338 __ online resource |b cr |2 rdacarrier

[may choose to use additional 300 fields here]

511 field

List major narrators and cast members in this field followed by the heading for their contribution:

511 0_ Cast, Lola Lilly, Gina Famous, Kirk David ; narrator, Nancy Albrecht.

508 field

Name other figures that played a key role in the production of the video/film in the 508.

508 __ Director of photography, Ann Alm ; music, Georgia Gershwin.

538 field

List important characteristics of the video here, particularly if a particular platform is necessary for playback.

520 field

A description of the program being streamed could be key to helping customers decide if this the program or video they wish to view.

++++++++++++++++++++++++++++++++++++++++++++++

The committee needs to discuss the following::::

Terms of Access and Use

-Field 506 Restrictions on Access Note

The |a subfield is defined as “Legal, physical or procedural restrictions imposed on individuals wishing to see the described materials.” Other subfields are (From OCLC BIB Formats): |b Jurisdiction, |c Physical access provisions, |d Authorized users |e Authorization, |f Standarized terminology or Access restriction, |u Uniform Resource.

-Field 540 Terms Governing Use and Reproduction Note

Standardized script for these fields can be developed with information supplied to the cataloger from Collection Development, Acquisitions, or from whomever requests the cataloging work. Examples follow:

540 __ USU institutional license for life-of file only |5 ULA

540 __ USU institutional license held in perpetuity |5 ULA

540 __ USU institutional license for 3 years: expires 4/44/2075 |5 ULA

+++++++++++++++++++++++++++++++++++++++++++++

856 field

We need to standardize this field as well. This is how we have been entering it most of the time:

856 40 |3 Films Media Group |u [URL here, perhaps preceded by a prepend?] |z Available online; click to view