Microforms, photocopies, etc.

^{Extremely rough draft of procedures for cataloging microform, photocopies, etc.}

2 MIGRATION CLEAN-UP NOTES
- - 2.1.1 American Culture Series
  - 2.1.2 HPER microfiche
  - 2.1.3 NB FM microfilm reels
  - 2.1.4 Cartographic errors AGAIN: 22 bibs in NB FM
- 2.2 Microform miscellany

It general, we are expected to continue following the LC-PCC PS for Facsimiles and Reproduction for the original RDA Toolkit as modified for OCLC, until the new RDA Toolkit (LRM version) has been more thoroughly field-tested for cataloging microforms and other reproductions (and given that microfilming for preservation purposes is being phased out in favor of digitization, this may not happen for a while).

OCLC Bibliographic Format and Guidelines for microforms, photocopies

OCLC Special Cataloging Guidelines: Contents: https://www.oclc.org/bibformats/en/specialcataloging.html

OCLC Photocopies and Print-on-Demand Guidelines: https://www.oclc.org/bibformats/en/specialcataloging.html#photocopiesandprintondemandreproductions

OCLC Microforms Guidelines:https://www.oclc.org/bibformats/en/specialcataloging.html#microforms

Original RDA Toolkit LC-PCC interpretations

LC-PCC PS for Facsimiles and Reproductions:https://original.rdatoolkit.org/lcpschp1_lcps1-99044.html

Extracted copy (in case the above link is unavailable) here:

Extracted document:

Microform Collections in Utah State University Libraries

A very selective list (most of which are housed in the BARN)

Periodicals/Serials/Newspapers in Microfilm

Serials makes the labels and applies barcodes
099 MICRO
Shelved alphabetically by title.
Housed in gmic (BARN)

NB FM microfilm

We print labels and apply barcodes
Miscellaneous resources, mostly not serials/periodicals/newspapers
099 NB FM plus the next available number
Housed in gmic (BARN)

USU Theses and Dissertations on microfiche:

099 MICRO FORM THESES
filed alphabetically by Author’s last name, first name
formerly cataloged as if the item was the print copy with a just a 590 note for actual fiche format
Now involved a huge theses remediation cataloging project: please stand by for future procedures…
Housed in amcbt (Microform Cabinets, near Serials Desk, 2nd floor)

Government Documents on microfiche:

086 SuDoc call numbers
Most cataloging records batchloaded via Marcive
Some cataloged one-by-one or in special batch projects
Housed in agov (Government Information in microfiche cabinets)

Sierra codes holding place:

	Location	049	Item Type	etc.

	Location	049	Item Type	etc.
Merrill-Cazier Microforms	amcbt	UUSL	67	Microform Cabinets, Journals and Newspaper Desk (2nd floor)
Microform Serials and random microform (BARN)	gmic	UUSL	67	back issues of newspapers, some journals and other microform sets & singles
Government Information (microfiche & card)	agov	UUSH	67	Largely batchloaded or batchcataloged
SCA microforms	imicr	UUSD	67	SCA microforms

MIGRATION CLEAN-UP NOTES

American Culture Series

- 5527 in create lists

Sierra bib Material Type: a (book) --> b (microfilm)-5519
Material Type: t (ms) --> b - none

001 micro111111acs - done - 5527 bibs
--treated as variable field in Sierra

008 FormItem: blank --> a (microfilm)
--treated as variable field in Sierra

300 <--leave alone (too many diff values)

Change variable field:
r 337 unmediated|bn|2rdamedia - 25 changes
r 338 volume|bnc|2rdacarrier - 24 changes

CHANGE TO:
r 337 microform|bh|2rdamedia
r 338 microfilm reel|bhd|2rdacarrier

manual fix, alas
338 Microfilm / By James F. Rusling|2local - 1
--Oh wow. that's fascinating. Is this a pattern?
--AH HA! they came from the 245 field: Title|h[microform] / author <--no |c

CHANGE TO:
r 337 microform|bh|2rdamedia
r 338 microfilm reel|bhd|2rdacarrier

--down to 45 bibs-will do manual edits-done
samples:
Microfilm / Enos Hitchcock|2local <--a lot of these
Microfil m|2local <-- typo space
microfilms|2local <--plural - s
Microfilm.]|2local <--random period & bracket

Empty review file

HPER microfiche

-1295 in review file

Global update:
Change fixed field
Sierra Material Type: a --> b

008 FormItem: b - most already had this

300 XX sheet --> microfiche – not as necessary; didn’t do many

Change variable field
r 337 unmediated|bn|2rdamedia
r 338 volume|bnc|2rdacarrier
OR

r 338 microfiche|2local

OR

r 337 unspecified|bz|2rdamedia
r 338 microform|2local <--weird! but in there!

r 338 microfilm|2local <--what the heck? manually fixed

r 337 unspecified|bz|2rdamedia
r 338 unspecified|bzu|2rdacarrier

CHANGE TO:

r 337 microform|bh|2rdamedia
r 338 microfiche|bhe|2rdacarrier
--uncheck "use displayed field"
--check "match whole field"

Go back to review file, and check a couple to make sure change went thru correctly
Re-run search on Create lists and
--add this limiting search: AND NOT b 338|a has microfiche

Edit any bibs that are left manually

Take off limiting search to bring all HPER back in:

add variable field:
830 0 HPER microfiche (Health, Physical Education, and Recreation, Eugene, Oregon) --

batch Add prefix and postfix to stop future overlays, since some of those where for diff formats (microcard, hardcopy, etc.)

Add at beginning of field micro

Add at end of field hper

001 micro11111hper <--for HPER

Empty review file

NB FM microfilm reels

Looks like a lot of them are other university’s theses/diss

Cartographic errors AGAIN: 22 bibs in NB FM

Manually--DONE!
Material Type: e --> b (microform)

Global edits for the rest
Sierra Material Type:
t (manuscript) --> b
a (book) -->b

Change variable field:
r 337 unmediated|bn|2rdamedia -
r 338 volume|bnc|2rdacarrier -
OR
r 337 unspecified|bz|2rdamedia -
r 338 microfilm|2local -
OR
r 338 unspecified|bzu|2rdacarrier
r 338 unspecified|bzu|2rdacarrier

CHANGE TO:
r 337 microform|bh|2rdamedia
r 338 microfilm reel|bhd|2rdacarrier

and see what's left in there:

Manually edited - 33 bibs

Should I de-OCLC the 001, just in case? --yeah.
Delete limiter of 338|b h hd from search
Global edit: 001 micro111111nbfm

Microform miscellany

--1138 bibs

Go through and manually fix what I can,
then Remove edited bib from review file

Some of these are going to need me to actually pull the item! I’ll leave those in the review file

Cartographic errors AGAIN: 4 bibs, so far
Manually (have to change, then save Leader first to reset the 008 field)
Material Type: e --> b (microform)

MARC Leader REC TYPE: e (map) -->a (language material)
Save to reset the 008 field
check 008 for FormItem: a (microfilm) - add is missing

*Disturbing amount of HPER fiche in here...
Sierra Material Type: b
001 micro11111hper
008 FormItem: b
337 microform|bh|2rdamedia
338 microfiche|bhe|2rdacarrier
830 0 HPER microfiche (Health, Physical Education, and Recreation, Eugene, Oregon)

**Some ACS in here too: - pulled out into sep. file (45) and global edited
001 micro1111acs
Sierra Material Type: b
008 FormItem: a
337 microform|bh|2rdamedia
338 microfilm reel|bhd|2rdacarrier
830 0 American culture series II, Reel ,|vPart <--all missing (added globally)

Periodicals/Newspapers:

001 Leave as is? for now
Sierra Material Type: b
008 FormItem: a
337 microform|bh|2rdamedia
338 microfilm reel|bhd|2rdacarrier

USU Eastern

some have no 001 to edit, but if there is one:
001 micro111uw <--There are a few that are print format bibs in OCLC
so far they’ve been all microfilm:
Sierra Material Type: b
008 FormItem: a
337 microform|bh|2rdamedia
338 microfilm reel|bhd|2rdacarrier

micro cards

337 microform|bh|2rdamedia

338 microopaque|bhg|2rdacarrier

Print and Microform on same record (monograph)

double check that there is no microform version bib in Sierra

Do not copy catalog microforms that arrived in a pocket in a book
- instead add them to the book’s 300 field (like this):
- 300 1 volume :|billustrations, maps ;|c 28 cm +|emicrofiche in pocket.

Look for microform record on OCLC, if there is one, copy catalog, using print record as a source for checking data. Do not add 949 field, use the existing item record for the microform attached to the print record. If the item is part of a microform collection, make sure the OCLC bib matches the micro collection part (for instance, an ACS reel # & part)
Update holdings, export, and bring into Sierra
Bring up print version, select microform item record, transfer, and in new microform bib summary, click on Use Bib.
Ta da!
count as copy cataloging.
In the Create Lists Review File double check the print record is lacking the microform item, then click Remove.

--If there is no microform record…ideal would be to pull the microform and catalog it from that. Might be best for speed to leave it where it is for now. Discuss with others at meeting.

Government Info microforms that are on print bibs instead of micro

--usually have note saying “Distributed to depository libraries in microfiche.”

But all other indications on the bib record are print.

+++Discuss with Jenn – Jenn is covering these

Microform Collections (usually microform versions of manuscript collections)

Material type: p (mixed media)-->b (microform)

008 FormItem: a (microfilm) or b (microfiche)

336 text|btxt|2rdacontent <--can also add other formats

and