Theatre Arts Script Library

Owned by Melanie Shaw
Last updated: Feb 23, 2024
19 min read

Theatre Arts Script Library Cataloging


Collection Information:
Now located in the Fine Arts Collection area, in the Lower Level, the Theatre Arts Script Library is a browsable collection of playscripts or musical scripts & scores used primarily by Theatre Arts students and faculty.  There are often multiple copies of each script as they may be used both for class study and/or putting on a play.

HISTORY: The original donation of Theatre Arts Scripts was a large gift under a time crunch for cataloging and processing, and was accordingly cataloged on 3 collection-level records with Item Records for each script title, each given simple Author cutters for call number placeholders. Each title has since been re-cataloged on separate MARC records, with the collection level records suppressed to the public, and finally, in 2020, all scripts were reclassified & reordered in the LC Classification system.

Level 1  - Copy Cataloging

A-Review and Select a Record

I. Go to the CMS Tracking base in Airtable and find the script title.

https://airtable.com/app6cqg583uYE4DsH?

  • You can use the view labeled: Melanie-Scripts-All for regular scripts which is limited to Finished/Cataloged is empty and Final Destination is Script Area

  • Scores for musicals may require searching in a different view

    • Add todays date and time to the Start Cataloging field

    • Choose your name in the Cataloger field drop down list.

  • If you can’t find the script; search again in All Items: https://airtable.com/app6cqg583uYE4DsH/tbliihFOS4X7dQaQP/viwvMshKabTE3zAus?blocks=hide

  • But if there is no record for the script in CMS tracking, add a new record for it.

    • Title: [from script]

    • Scan in its barcode

    • Material Type: Book

    • Workflow: New Acquisition (usually: includes a few gifts)

    • Priority: almost always Medium (unless it’s a rush which are: High)

    • Current Location: Melanie Cubicle or …

    • Final Destination: Script Area

    • Checked into Cataloging: [the date]

II. Sierra Searching:

Search in Sierra first, if case we already own that edition

  1. Search Sierra to locate any existing fully cataloged records or brief records.

    • If there are too many results, you can use one or more Limiters, located in the left side-bar menu.

      • Limit to Format: Book or Music score

      • Add the limit of Location: Merrill-Cazier

      • If there’s a subtitle, check the Phrase(s) at the bottom.

    •  

  2. If a Fully Cataloged existing record is in Sierra, but is NOT within the Merrill-Cazier Library Building (for instance, the USU Eastern Branch or another Branch Library):

    • Do not edit, overlay, or attach an item record; instead either look for a brief bib with an order or go on to the next step (3.)

    • if there are no records for the script in Sierra, go to OCLC Copy Cataloging

  3. If the only existing Sierra record is a brief bib record attached to an Order record for theatre arts (Selector: THEA),

    • Copy the b-number (to overlay the new bib record)

    • Then proceed to OCLC Copy Cataloging

    • HOWEVER: If you come across any USU Reserve Brief Bib records, do not mess with them.

    •  

  4. Gifts: If no record, Brief or Full, exists in Sierra

    1. go to directly to OCLC Copy Cataloging

  5. FINALLY, If there is an existing fully-cataloged record in Sierra and it is held within the Merrill-Cazier Library building

    1. This includes: Script Library, Special Collections, Library Media Area, Reference, Art Collection, circulating stacks…

    2. Double-check for a brief record with an order, which needs to be merged (Sierra Transfer) into the full record

      • This is extremely common in scripts - always check for an brief order record when a fully cataloged bib exists in Sierra:

      •  

    3. Before merging the records, make doubly sure the full cataloged record is for the same edition as the item in hand, using: Matching MARC Bibliographic Fields in Sierra

Sierra Transfer (Merge)

  1. Bring up the Brief bib - this is the dying record

  2. Choose Edit; Transfer attached.

  3. In the next screen, search for and bring up the fully cataloged Bib - this is the surviving record

  4. in the full record’s Summary view, click on Use bib

  5. Select Delete Source Bib and all attached in the pop-up.

  6. Then, search for and bring up the (now single) bib to continue Sierra copy cataloging.

Sierra Matching item to the correct edition record

  • Click on View or Edit bib icons

  • Make sure the record matches the item in hand:

Matching MARC Bibliographical Fields in Sierra

Examples

Notes

Matching MARC Bibliographical Fields in Sierra

Examples

Notes

020 - ISBN

020 __0027197107

Should match, if present

024 - ISMN

024 2 M571100511

024 2 97903451234589

For music scores only: Should match, if present

028 - Publisher’s number (or music number)

028 32 HN 40|bG. Henle

028 30 40|bG. Henle

028 32 51480129|bHal Leonard

For music scores only: should match, more or less, if present - some variety due to publisher sloppiness may exist

1st indicator of 3

245 - Title phrase (usually will have author(s))

245 10 Charlotte's web :|bthe musical /|cbased upon the story by E.B. White ; book by Joseph Robinette ; music and lyrics by Charles Strouse.

245 12 A Cheever evening :|ba new play based on stories of John Cheever /|cby A.R. Gurney.

245 13 An American daughter /|cWendy Wasserstein.

245 14 The Alcestiad :|bor, A life in the sun : a play in three acts /|cThornton Wilder ; with a satyr play The drunken sisters.

Should match

Compare to title page of book, or if no title page: match to cover, caption, or spine

2nd Indicator is used indicate the number of spaces to skip for searching, when there is an article proceeding the rest of the title, and includes the single space after the article.

250

250 _ _ 2nd rev. ed. ← earlier rules abbreviated these

250 _ _ Second revised and completely corrected edition.

250 _ _ 2nd edition. ← Current rules take what is in the book

If present; should match, within certain changes of rules (can be abbreviated from what is in the item.

No indicators

260/264 - publication information

260 _ _ [New York] :|bAvon,|c©1971, ©1964.

260 _ _ London ;|aNew York :|bSamuel French,|c©1993.

 

  • 264 _0 [Logan, Utah] :|bUtah State University,|c[2002 or 2003]

  • 264 _1 London :|bNick Hern Books Limited,|c[2017]

  • 264 _4 |c©2017

260 field imprint, should match, more or less: for example “Avon Publishing Inc.” might show just “Avon” (AACR/AACR2).

260 field indicators are blank

264 field’s most common 2nd indicators:

  • 0 Manuscript (includes computer printouts): often estimated

  • 1 Published

  • 4 Copyright (along with a 264 _1 field)

300 - physical description

 

  • 300 __ x, 122 pages :|bplan ;|c12 cm.

  • 300 __x, 122 pages ;|c 21 cm.

  • 300 __ 1 score (x, 23 pages) ; |c 28 cm

  • 300 __ 1 volume (unpaged) ;|c28 cm.

  • 300 __ 34 unnumbered pages ;|c28 cm

Should match, except: height can be off by 2 cm.

  • An acting edition of a play: usually smaller

  • A reading edition of a play: often larger

  • A musical score

  • A script with no page numbering in AACR2

  • A script with no page numbering using RDA

 

Sierra Checking/Editing the Bib Record

Checking MARC Bibliographic Fields for scripts in Sierra

Examples

Notes

Checking MARC Bibliographic Fields for scripts in Sierra

Examples

Notes

008

 

008 __ 970825s1958 nyua j 000 1 eng d

  • To add a “d” to Lit Form (unless music score)

  • Right-click in 008; Expand Field; do the edit,

  • Right-click; Collapse Field, or just Save bib

  • Dates should match the date(s) in fields 260/264 |c 

  • Lit Form: d (drama) - add this to all text scripts, when missing (but not for notated music)

020

020 __0027197107

020 __|z0027197114 (ebook)

MATCHPOINT: Should be already checked;

Note that other ISBNs may be listed in the bib

050 or 090

  • 050 00 PS3607.U49|bL37 2006b

  • 050 _4 PS3552.A393|bO84 2012

  • 050 00 M1503.S9294|bC6 1989

  • 050 00 ML50.S9355|bC6 2003

 

  • LCC assigned by DLC

  • LCC assigned by another library

 

  • Score for a musical (mostly music, some text)

  • Musical libretto (mainly text, little to no music)

In general, do NOT remove 050 fields from a bib

090

  • 090 __ PN6119.9.A2 |b T3 2021 

  • PN (general lit)

  • 6119.9 (children’s play)

  • .Author cutter

  • Title cutter

  • Year of publication

  1. 050 00 PN120.A5|bA854

  2. 090 __ PN6119.9.A854|bG736

For LCC numbers of Children’s scripts, only: change to a 090 PN6119.9 number (or give to a cataloger to assign). Do not change any Music scores or librettos for Children’s Musicals.

  • Modified LCC's go into a 090 field (our use of PN6119.9 is local practice).

  1. Leave all 050 fields in the bib record

  2. Local assigned 090 for children’s plays: no indicators

099

099 __ SCRIPT LIBRARY B2

099 __ 822.33 SH15JU

Ignore other call number fields, but do not remove them from the bib record - including old script library numbers

049

049 __ UUSA

049 __ UUSF → UUSA

Merrill-Cazier circulating books. Any other codes for other parts of the library should be left in, except for UUSF (former location of LMC) change to UUSA

100

700

100 1_ Wasserstein, Wendy.

700 1_ Ward, Lynd,|d1905-1985.

100 1_ Guirgis, Stephen Adly,|eAuthor.

The authorized or preferred form of the author(s) name, or other persons' names involved in the creation of the item

Leave in any |e descriptors (tend to be rare)

245

245 14 The curse of Hero :|ba play in 1 half act /|cby Christian K.S. Cannon.

MATCHPOINT

260 or 264

260 [New York]:|bAvon,|c1928.

  • 264 _1 London :|bNick Hern Books, Limited,|c[2017]

  • 264 _4 |c©2017

MATCHPOINT: should match in general (some words on the title page may be left off, especially in 260’s in older cataloging records

May include an extra 264 or more with distributor; copyright date, etc.

300

300 __ x, 134 pages ;|c28 cm.

MATCHPOINT (height can vary to within 2 cm)

336

 

  • 336 __ text|btxt|2rdacontent

  • 336 __ notated music|bntm|2rdacontent

if present; add if missing

  • text - most scripts (including musical librettos)

  • notated music - music score (musical staffs & notes)

337

337 __ unmediated|bn|2rdamedia

if present; add if missing

338

338 __ volume|bnc|2rdacarrier

if present; add if missing

600, 650, 655

Usually will have already been edited by someone

  • 600 10 Allison, Dorothy,|d1949-|vDrama.

  • 650 _0 Families|zUnited States|vDrama.

Note: If Special Collections has a copy of our script, they may use odd SH’s & genre terms like so:

  • 655 _7 Accordion fold format (Binding)|2rbbin

  • 690 __ Utah State University Faculty Authors.

Just give a glance to subject fields, looking for obvious typos: but don’t get lost in the weeds. In general, leave SH’s and genre terms in Sierra.

You can add a subject heading, if missing; if you have the time (Earlier plays weren’t given 6xx’s, following earlier cataloging practice)

  • Do not remove SHs and genre headings from records that have items in Special Collections.

830

830 _0 Utah State University Theatre Arts Script Library

830 _0 Utah State University Theatre Arts Script Library. Childrens

830 _0 Utah State University Theatre Arts Script Library. Shakespeare

Add the script general collection title as an 830, if missing

Children’s scripts only

 

Shakespeare only

909 __ FIRSTNAME LASTNAME|bYYYY-MM-DD|cEDIT|dCMS STATS or CIRC CAT STATS

909 __ Melanie Shaw|b2023-11-13|cEDIT|dCMS STATS

909 __ Samantha Jackson|b2023-08-03|cEDIT|dCMS STATS

909 __ Kelsey Winter|b2023-03-01|cEDIT|dCIRC CAT STATS

If you made any edits (fixed typos, added codes or added fields) to the bibliographical record, add a 909 field for our statistics; with |cEDIT

Create a new Sierra Item Record

  1.  Go to Summary view, and either,

    • Open an existing Item Record; and go to Edit; then Copy Record,

    • OR, from Summary view, click on Attach New Item,

      • If using the 2nd method, it’s a good idea to copy the Item’s Call Number to paste in.

  2. Then, fill in the codes:

Field

Field No.

Indicator

Code/Data

Notes

Field

Field No.

Indicator

Code/Data

Notes

Copy No.

n/a

n/a

1 (or higher)

If more than one copy of this item exists in the Script Library, use the next copy number available for the item in hand.

Item Code 1

n/a

n/a

usually 17 (firm) or 18 (gift)

This indicates the type of acquisition process through which this material was ordered.  For Scripts, this will usually be a Firm order or a Gift.  To see all codes available: Item Code 1.

Item type

n/a

n/a

5 (5 day book loan)

This indicates the item format and loan rule for Script Library. 

Location

n/a

n/a

asqro

Merrill-Cazier Fine Arts Area (Lower Level), current location of Script Library (it migrates)

Status

n/a

n/a

a (Available soon)

 

Barcode

n/a

n/a

Scanned Barcode

 

Call Number

INSERT

blank/blank

variable

Call number taken from the 050 field or 090 in the bib record.  Add spaces between call number sections and remove subfields.  For example:  

PN 6119.9 .A2 T1 2010

Internal Note

n/a

n/a

 

Generally not needed

Go to: C. Physical Processing

III. OCLC Copy Cataloging

Search OCLC for the appropriate record

Key searches could include:

  1. ISBN - International Standard Book Number: (scan and search this first, if available):

    • Command Line Search (click in the Command Line Search box, scan it in):

    • Or Keyword/Numeric Search:

  2. Keyword searches: - Avoid using these proximity or Boolean terms: with, near, and, not, or, etc. (if they are needed, put double-quotes around them like so “with”)

    1. Title of script (search exact title if possible)

      • ti:blue lagoon

    2. The author (playwright), editor, or adaptor

      • au:julia cho

    3. Other useful search prefixes for scripts, especially when combined:

      • ti: title words

      • au: authors names

      • pb: publisher name

        • (search distinctive parts of the publisher’s name, DON’T search words like “inc”, “corporation”, or “publishing”)

        • Item in hand - Random House Publishing, Inc.

        • Search - pb: random house

      • yr: year of publication or multiple years

        • on title page verso: copyright 1980, on title page: 1983.

        • yr: 1980-1983

    4. mt: format

      • mt: bks = books (most scripts, including musical librettos)

      • mt: sco = musical scores (music with staffs & notes)

    5. See also OCLC Connexion guick guide for searching: https://help.oclc.org/@api/deki/files/5181/connexion-client-search-worldcat-quick-reference.pdf?revision=3

      • Almost everything you might want to know about searching OCLC Connexion (complete list of codes, search prefixes, etc.)

  3. Combined keyword are useful for cutting down large results.

    • Using multiple key words in Command Line Search:

      • ti:aubergine au:cho julia

      • ti:aubergine au:cho julia pb:dramatists yr:1996

      • ti:charlottes web au:white mt:sco

    • Using multiples In Keyword/Numeric Search:

Match the item in hand to a correct edition record

  • Select the right Format: Book (physical volume) or Music Score (physical volume or sheet)

    • Fixed Fields:

      • OCLC Format dropdown box (easy to check first, and/or look at Type):

        • Books - regular scripts

          • Type: a (books)

        • Scores - musical notes and staffs

          • Type: c (scores)

    • Form: (should be blank) - if there is a code, it is usually NOT the correct format.

      • Exception: photocopies of non-published manuscript plays can have: r

Then check that these fields match the item in hand

Matching fields

examples

notes

Matching fields

examples

notes

  • 020 field: ISBN - books, usually

  • 020 0027197107

  • usually books: should match, if present

  • 024 field: ISBM - music

  • 024 2 M571100511

  • 024 2 97903451234589

  • for music scores: should match, if present

  • 028 field: music

  • 028 32 HN 40 ǂb G. Henle

  • 028 32 HN040 ǂb Henle

  • music publisher number - for music scores only: should match, although some variations can occur

  • 245 field: title and author statements

245 14 The curse of Hero : ǂb a play in 1 half act / ǂc by Christian K.S. Cannon.

  • Title and author phrase - should match, more or less (older records often leave off the author phrase, due to AACR1 rule differences)

  • 260 or 264:

 

  • 260 __ [New York] : ǂb Avon, ǂc ©1971, ©1964. ← oddity with 2 copyright dates

 

 

  • 264 _0 [Logan, Utah] : ǂb Utah State University, ǂc [2002 or 2003] ← estimated years

  • 264 _1 London : ǂb Nick Hern Books Limited, ǂc 2017.

  • Publisher and Year of publication - should match, more or less (older records may leave off “Inc”, “publishing” etc., due to AACR rule differences)

  • 260’s often have abbreviated publisher names

  • 264 fields

  • 2nd indicator 0 = manuscript (includes printouts)

  • 2nd indicator 1 = published (most common)

  • 300: physical info

  • Page numbers, illustrations, and height - should match

    • if height has more than a 2 cm difference, you may have a different edition.

    • for instance, an acting edition vs. reading edition often differ in substantially in size.

    • Music scores will usually be formatted as: 1 score (# pages) ; ǂc height.

  • 336/337/338: Format/Type of item - should match, if present

  • 336 __ text ǂb txt ǂ2 rdacontent

    • most plays will just be text

  • 336 __ notated music ǂb ntm ǂ2 rdacontent

    • music scores only

 

  • 337 __ unmediated ǂb n ǂ2 rdamedia

 

  • 338 __ volume ǂb nc ǂ2 rdacarrier

  • should match, if present

 

 

 

unmediated=no equipment needed to read/play

 

 

volume: bound multi-page item


Order of Preference if OCLC has multiple records of an edition (which is very common):

  1. Prefer DLC (Library of Congress) bibliographic records, as long as it is the same edition.

    • In OCLC truncated Lists DLC will be marked with: D

  2. If no DLC records exist for the same edition, look for one with the most Holdings (the number of libraries who chose the record).

  3. If still in doubt, prefer a Fuller record:

    • Check for complete 245, 260 or 264, and 300 fields, a 090 or 050 call number, 650 subjects, etc.

  4. Always check for Held in OCLC search results; as this usually means we already have that edition in Sierra

    • which often means it’s time to backtrack to Sierra to copy catalog it there (but may mean a branch library holds it).

Once the correct edition record is selected, check the rest of the MARC fields, making edits if needed

Fixed Fields (if not checked already

Notes

Fixed Fields (if not checked already

Notes

  • Type: a (text), or

  • Type: c (score for a musical, but not a libretto).

  • If uncertain about cataloging music scores, give item to music cataloger.

  • Dates:

  • Should match those in fields 260/264 ǂc 

  • LitF: d (drama)

  • add if missing (unless music score)

  • 050 or 090 Call number – copy the call number

    1. Then search it in our online catalog, removing the subfield delimiters/codes.

      1. If the LC call number is identical to another title’s call number, adjust it to fit alphabetically among other author/playwright cutters

      2. Put any adjusted call numbers in 090 field

      3. For Children's plays: use the PN6119.9 call number stem (collections of children's or amateur's plays) and put the resulting PN6119.9 number into an 090 field.

      4. (Do not change LCC if the item is a score for a children's musical.) Search the resulting call number in online catalog and adjust if needed

Children’s Plays follow the general form of PN6119.9.A2 |b T3 2021 

Children’s Plays follow the general form of PN6119.9.A2 |b T3 2021 

  • PN

  • 6119.9 <-- children’s plays (non-standard usage)

  • .Author cutter

  • Title/play cutter

  • Year of publication

 

MARC fields

examples

notes

MARC fields

examples

notes

  • 020 field: ISBN - books, usually

  • 020

  • MATCHPOINT: usually books

  • 024 field: ISBM - music

  • 024 2 M571100511

  • 024 2 97903451234589

  • for music scores: should match, if present

  • 028 field: music

  • 028 32 HN 40 ǂb G. Henle

  • 028 32 HN040 ǂb Henle

  • music publisher number - for music scores only: should match, although some variations can occur

  • 049 field: UUSA

 

 

  • 100/700 fields: author

 

  • Author’s, editor’s, etc. authorized form of name - control if possible

  • 245 field: title and author statements

245 14 The curse of Hero : ǂb a play in 1 half act / ǂc by Christian K.S. Cannon.

  • MATCHPOINT: Title and author phrase - should match more or less (older records often leave off the author phrase, due to AACR1 rule differences)

  • 246 field:

 

  • Varying title, such as cover title (if different), spine title, etc.; can add one, if it seems likely people will search by it

  • 260 or 264:

 

  • 260 __ [New York] : ǂb Avon, ǂc ©1971, ©1964. ← oddity with 2 copyright dates

 

 

  • 264 _0 [Logan, Utah] : ǂb Utah State University, ǂc [2002 or 2003] ← estimated years

  • 264 _1 London : ǂb Nick Hern Books Limited, ǂc 2017.

 

  • Publisher + copyright fields together:

    • 264 _1 New York, New York : ǂb Theatre Arts Publishers, Inc., ǂc [2017].

    • 264 _4 ǂc©2017

  • MATCHPOINT:

  • Publisher and Year of publication - should match, more or less (older records may leave off “Inc”, “publishing” etc., due to AACR rule differences)

  • 260’s often have abbreviated publisher names

  • 264 fields”

  • 2nd indicator 0 = manuscript (includes printouts)

  • 2nd indicator 1 = published (most common)

More common in music

  • 300: physical info

  • Page numbers, illustrations, and height - should match

    • if height has more than a 2 cm difference, you may have a different edition.

    • for instance, an acting edition vs. reading edition often differ in substantially in size.

    • Music scores will usually be formatted as: 1 score (# pages) ; ǂc height.

  • 336/337/338: Format/Type of item - should match, if present

  • 336 __ text ǂb txt ǂ2 rdacontent

    • most plays will just be text

  • 336 __ notated music ǂb ntm ǂ2 rdacontent

    • music scores only

 

  • 337 __ unmediated ǂb n ǂ2 rdamedia

 

  • 338 __ volume ǂb nc ǂ2 rdacarrier

  • should match, if present

 

 

 

unmediated=no equipment needed to read/play

 

 

volume: bound multi-page item

  • 650/651/655 subject, genre, etc.

    • Delete all Subject Headings with second indicators of 1, 2, 3, 4, 5, and 6.

    • Delete all Subject Headings in music that have second indicators of 7,

      • Except: Keep all FAST subject headings:

  • Apply the Constant Data THEATRE ARTS OR manually add these fields:

  • Apply the Constant Data THEATRE ARTS OR manually add these fields:

  • 830  0 Utah State University Theatre Arts Script Library. 

    • for children’s or Shakespeare’s plays add the sub-collection instead:

    • 830  0 Utah State University Theatre Arts Script Library. Childrens.

    • 830  0 Utah State University Theatre Arts Script Library. Shakespeare.

  • 907 field: If overlaying a brief order bib record

  • 907   .b3804591

  • Note that Acquisitions may input brief order records for gift scripts - check if order record states “gift”

  • Input a PERIOD followed by the Sierra bib record number, copied and pasted from Sierra

  • 949 fields for however many copies of the script you have in hand:

  • 949   LC call number ǂi barcode ǂl asqro ǂx Item Code 1 ǂk a ǂt 5

    • ǂv v. 2 <--volume, part, etc.

    • ǂc 2 <--copy number

  • 938 and 029 - Vendor fields located at the bottom of the record.

 

  • Delete these vendor fields.

Validate the record, and fix any errors

  • Exception: 909 fields will be marked as an error since it is a non-standard field.

    • It won’t effect the record otherwise, so ignore the 909 error

Update the record

Export to your computer

  • Give the export file a name: such as your name plus month and day

    • NameMMYY

B-Import and Edit in Sierra

  • FUNCTION: Data Exchange

  • Get PC

  • find file

  • .lfts

  • prep

  • Load

Bibliographic Record Load Table

  1. Once OCLC edits are finished, import into Sierra using the general overlay/create items (with 949's) load table:
        LOAD/Overlay bibs & create items (.briefbiboverlay)

  2. Check or if 949 field wasn’t used in OCLC, add, these Item Record codes:

Codes for Item Records

Field

Field No.

Indicator

Code/Data

Notes

Copy No.

n/a

n/a

1 (or higher)

If more than one copy of this item exists in the Script Library, use the next copy number available for the item in hand.

Item Code 1

n/a

n/a

usually 17 (firm) or 18 (gift)

This indicates the type of acquisition process through which this material was ordered.  For Scripts, this will usually be a Firm order or a Gift.  To see all codes available: Item Code 1.

Item type

n/a

n/a

5 (5 day book loan)

This indicates the item format and loan rule for Script Library. 

Location

n/a

n/a

asqro

Merrill-Cazier Fine Arts Area (Lower Level)

Status

n/a

n/a

a (Available soon)



Barcode

n/a

n/a

Scanned Barcode



Call Number

INSERT

blank/blank

variable

Call number taken from the 050 field or 090 in the bib record.  Add spaces between call number sections and remove subfields.  For example:  

PN 6119.9 .A2 T1 2010

Internal Note

n/a

n/a



Generally not needed

C. Physical Processing

  • Barcoding:
    For scripts with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information.  Always try to find a blank area for the barcode.  If necessary, change it to a vertical orientation. On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this may be the best place for the barcode.  If there is already a barcode on the cover, use that.

  • Label:
    Print a label for the script, using the label template: MCscript9t
     MERRILL                   
    Script Library
              
    CALL# Line1
    CALL# Line2
    CALL# Line3
    CALL# Line4 

  • Remove any dust jackets or coverings from the item.  Again, do not cover information that is needed for identification of the item with the label. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the front cover on smaller individual items.

  • Property Stamp

Stamp the top and the side page ends of the book with the Merrill-Cazier Library stamp; if the volume is too thin to do so, stamp on the first page (without covering anything useful for identifying or using the item).

D. Tracking

E. Check off List

  • Item displays appropriately in the OPAC

  • All fields are completed in the CMS Item Tracker

  • Label for Script Library is applied and volume is stamped with ownership marks

F. Handoff

 When finished with a pile, carry down or send the material to the Circulation drop off shelves
 

Level 2  - Complex or Original Cataloging

Bibliographic Record Structure

UNDER CONSTRUCTION: not yet ready for use
Verify/input the following fields:

Field

Indicator

Code/Data

Notes

Lang (Language)

n/a

variable

Indicate 3 letter language code

LitF (literature form)

n/a

d (drama)

For all scripts and librettos for musicals (but not musical scores)

Type (Material Type)

n/a

a (books, language material)
t (manuscript language material)
 c (score for music, but not its libretto)

Note for Type: c (scores), if unfamiliar with cataloging music, give item to the Music Cataloger, with a note that it is for the Script Library

bibliographical level (BLvl)

n/a

m (monograph)



Ctry (Country)

n/a

variable

Indicate 3 letter code country code

020

blank/blank

ISBN

scan in, if possible

035

blank/blank

variable

Input/verify OCLC number is included

049

blank/blank

UUSA

Merrill-Cazier

050/090

variable

variable

Literature or musical LC call number, but see above Copy Cataloging procedure, step 4, for directions on assigning our local LC numbers to Children's plays

100/110/111/113

see MARC codes

variable



245

see MARC codes

variable



264

see MARC codes

variable



300

see MARC codes

variable



336

see MARC codes

text
or
notated music

If item is notated music, please also refer to the Music Score Cataloging guides.

337

see MARC codes

unmediated



338

see MARC codes

volume



490

see MARC codes

variable



500

see MARC codes

variable



590

blank/blank

variable

local notes pertaining only to our copy

650

see MARC codes

variable

Refer to ClassWeb or Library of Congress Subject Headings. Often will be lacking on older play scripts as literature volumes were traditionally cataloged without subject headings.  Can be left out in original cataloging.

700/710/730

see MARC codes

variable



830

see MARC codes

variable

Do not add our local collection title for the library until after you have Produced the original record. Then add our collection title to the bib just before exporting from OCLC.  See copy cataloging instructions above for the three collection titles.

856

see MARC codes



Usually will not have

949

blank/blank

LC call number ǂi barcode ǂl asqro ǂt 5 ǂx item code 1 ǂk a

Or apply the constant data for this collection in OCLC: THEATRE ARTS



Item Record Structure

Field

Field No.

Indicator

Code/Data

Notes

Copy No.

n/a

n/a

1

If more than one copy of this item exists, insert the copy number of the item in hand.

Item Code 1

n/a

n/a

usually 17 (firm) or 18 (gift)

This indicates the type of acquisition process through which this material was ordered/given.  Choose the code that matches the process of the item in hand.  See list of all Item Code 1.

Item type

n/a

n/a

5 (5 day loan)

This indicates the item format and loan rule.  Please the Sierra Codes documentation for more options. 

Location

n/a

n/a

asqro

Merrill-Cazier Fine Arts Area (Lower Level)

Status

n/a

n/a

a (Available soon)



Barcode

n/a

n/a

Scanned Barcode



Call Number

INSERT

blank/blank

variable

Call number taken from the 050 field or 090 in the bib record.  Add spaces between call number sections and remove subfields.  For example:  PN 6119.9 .A2 T1 2010. See 

Internal Note

n/a

n/a





Procedures

Preparation:

  • INDICATE PREPARATORY ACTIVITIES SUCH AS TRACKING UPDATES, WHERE MATERIALS MIGHT BE OBTAINED, ETC.

Process:

  1. IF NEEDED, EXPLAIN PROCESS OF CATALOGING ITEM

Physical Processing

Barcoding:
For scripts with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information.  Always try to find a blank area for the barcode.  If necessary, change it to a vertical orientation. On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode. 
 
Label:
Print a label for the script, using the label template:
MCscript9t
 

MERRILL                   
Script Library
          
CALL# Line1
CALL# Line2
CALL# Line3
CALL# Line4

 
Remove any dust jackets or coverings from the item.  Again, do not cover information that is needed for identification of the item with the label. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items.

Property Stamp

Stamp the top and the side page ends of the book with the Merrill-Cazier Library stamp; if the volume is too thin to do so, stamp on the first page (without covering anything useful for identifying or using the item).

Tracking

Be sure to update the following information in the CMS Item Tracker Database: {+}https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF+

  • Current Location

  • Cataloging Status

  • Start Cataloging

  • Finished Cataloging

  • Out of Cataloging

Check off List

  • Item displays appropriately in the OPAC

  • All fields are completed in the CMS Item Tracker

  • Label for Script Library is applied and volume is stamped with ownership marks

Handoff

 When finished, carry down or send the material to the Circulation drop off shelves