Graphic Novels

Owned by Andrea Payant
Last updated: Jan 11, 2022 by kurt alan meyer
5 min read

Graphic novels are books that contain comic-strip-like pages. The story is told in comic-strip form, but is bound and published like a book. These can be fiction or non-fiction and in all subjects. They should be cataloged with LC call numbers appropriate to the subject like any book.

Level 1  - Copy Cataloging

Review and Select a Record

  1. Search Sierra by title to locate any existing records or brief records.

    1. If existing record is full and correct, add a new item (see Codes for Item Records below)

    2. If existing record is a brief bib record, record the bib number. This will be used to overlay the new bib record. Proceed to step 2.

    3. If no record is found, repeat title search with various abbreviations to ensure thorough search, then proceed to step 2.

  2. Search OCLC for the appropriate record.  Key searches would include:

    1. ISBN search

    2. Title of book

    3. Artists and writers of book

  3. Check that the following fields match the item in hand:

    1. Title and author (245/246)

    2. Author (100/700)

    3. Year of publication (260/264)

    4. Print/publisher information (260/264)

    5. Page numbers and illustrative information (300)

  4. Check that the following fields are present

    1. Subject heading (at least one)

    2. Call number (050/090)

Edit the Bibliographic Record 

  1. Insert or change the 049 field to one of the designations below:

    • UUSA (general stacks)

    • UUSV (art collection)

  2. Add the following field if not already present:  655 _7 Graphic novels

  3. If overlaying an existing bib record, add a 907 field.  Input a PERIOD followed by the bib record number, for example:

    1. .b3804591

 

Import and Edit in Sierra

Bibliographic Record Load Table

Once edits are made, import into Sierra using the following load table:

  (A) LOAD/Overlay bibs & create items (.briefbiboverlay)

Codes for Item Records

Once imported, add or edit the following fields in the item records:

Field

Field No.

Indicator

Code/Data

Notes

Copy No.

n/a

n/a

1

If more than one copy of this item exists, insert the copy number of the item in hand.

Item Code 1

n/a

n/a

16 (Print DDA)

17 (Firm order - hold)

21 (POD)

This indicates the type of acquisition process through which this material was ordered.  Choose the code that matches the process of the item in hand.  See list of all Item Code 1. 

Item type

n/a

n/a

0 (Book)

This indicates the item format and loan rule.  Please the Sierra Codes documentation for more options. 

Location

n/a

n/a

Appropriate code based on call # for stacks locations - see location chart

See list of Location Codes 

Status

n/a

n/a

a (Available soon)

 

Barcode

n/a

n/a

Scanned Barcode

 

Call Number

090

blank/blank

variable

Call number taken from the 050 field in the bib record.  Add spaces between call number sections and remove subfields.  For example:  SF 761 .D93 2018  

Internal Note

n/a

n/a

 

 

Physical Processing

Barcoding:

For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information.  Always try to find a blank area for the barcode.  If necessary, change it to a vertical orientation. On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode.  

Label:

Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:

  • MCazier10t (general stacks, larger font)

  • MCazier9t (general stacks, smaller font)

  • MCartcollt (art collection)

 

Notes: Remove any dust jackets or coverings from the item. 

 

Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. 

Property Stamp

Stamp the top and the side of the book with the Merrill-Cazier Library stamp.

Tracking

Be sure to update the following information in the CMS Item Tracker Database: https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF

  • Current Location

  • Cataloging Status

  • Start Cataloging

  • Finished Cataloging

  • Out of Cataloging

Check off List

  • Item displays appropriately in the OPAC

  • All fields are completed in the CMS Item Tracker

Handoff

 When finished, place materials on the appropriate shelf in Circualtion

Level 2  - Complex or Original Cataloging

Bibliographic Record Structure

Verify/input the following fields:

Field

Indicator

Code/Data

Notes

Field

Indicator

Code/Data

Notes

Language

n/a

variable

Indicate 3 letter language code

Material Type

n/a

a (books, language material)

 

 

BLvl

n/a

m (monograph)

One of these options is acceptable

Country

n/a

variable

Indicate 3 letter code country code

035

blank/blank

variable

Input/verify OCLC number is included

049

blank/blank

UUSA or UUSV

Literature or art coll LC call number

050/090

variable

variable

 

100/110/111/113

see MARC codes

variable

 

245

see MARC codes

variable

 

264

see MARC codes

variable

 

300

see MARC codes

variable

 

336

see MARC codes

text and/or still image

 

337

see MARC codes

unmediated

 

338

see MARC codes

volume

 

490

see MARC codes

variable

 

500

see MARC codes

variable

 

590

blank/blank

variable

local notes pertaining only to our copy if needed

650

see MARC codes

variable

Refer to ClassWeb or Library of Congress Subject Headings.   

700/710/730

see MARC codes

variable

 

830

see MARC codes

variable

 

856

see MARC codes

 

 

949

blank/blank

 

 



Item Record Structure

Field

Field No.

Indicator

Code/Data

Notes

Copy No.

n/a

n/a

1

If more than one copy of this item exists, insert the copy number of the item in hand.

Item Code 1

n/a

n/a

16 (Print DDA)

17 (Firm order - hold)

21 (POD)

This indicates the type of acquisition process through which this material was ordered.  Choose the code that matches the process of the item in hand.  See list of all Item Code 1. 

Item type

n/a

n/a

0 (Book)

This indicates the item format and loan rule.  Please the Sierra Codes documentation for more options. 

Location

n/a

n/a

Appropriate code based on call # for stacks locations - see location chart

See list of Location Codes 

Status

n/a

n/a

a (Available soon)



Barcode

n/a

n/a

Scanned Barcode



Call Number

090

blank/blank

variable

Call number taken from the 050 field in the bib record.  Add spaces between call number sections and remove subfields.  For example:  SF 761 .D93 2018  

Internal Note

n/a

n/a





Physical Processing

Barcoding:

For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information.  Always try to find a blank area for the barcode.  If necessary, change it to a vertical orientation. On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode.  

Label:

Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:

  • MCazier10t (general stacks, larger font)

  • MCazier9t (general stacks, smaller font)

  • MCartcollt (art collection)

 

Notes: Remove any dust jackets or coverings from the item. 

 

Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. 

Property Stamp

Stamp the top and the side of the book with the Merrill-Cazier Library stamp.

Tracking

Be sure to update the following information in the CMS Item Tracker Database: https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF

  • Current Location

  • Cataloging Status

  • Start Cataloging

  • Finished Cataloging

  • Out of Cataloging

Check off List

  • Item displays appropriately in the OPAC

  • All fields are completed in the CMS Item Tracker

Handoff

 When finished, place materials on the appropriate shelf in Circualtion