Non Music Vinyl (and 78 rpms, etc.) quick guide
- Melanie Shaw
Checklist for quick copy cataloging old audio (LP, 78, etc.) recordings.
Melanie Shaw
10/24/14
Short list of common older recording formats:
LP vinyl recordings | 33 1/3 rpm | 12 (or rarely 10) inches. “LP” “Long Playing” | Several pieces each side, except for long pieces. | can be mono or stereo | usually light, can be heavy |
78 shellac recordings | 78 rpm | 10 inch (or rarely 12 inches). mono. | 1 piece each side, or can be one-sided (rare). | mono | thick, heavy |
“Singles” | 45 rpm | 7 in. disc-large center hole | Usually 1-2 pieces | mono or stereo | light |
028 Publisher numbers
Best first search for sound recordings-- type the number without spaces or punctuation, and try searching variations of the number if the first search doesn’t work. If bib was found using another search, check that 028s match the numbers on the record; it not, or if number is missing; may need another record or original cataloging.
1st indicator shows the type of publisher number (LP, 78, etc. common types in bold):
0 | Issue number (on disc label, or for groups of records, on the packaging) |
1 | Matrix number (around center hole, sometimes scratched into the plastic) |
2 | Plate number (scores only) |
3 | Other music number (usually scores, but not always) |
4 | Videorecording number (not applicable) |
5 | Other publisher number (any other numbers) |
2nd indicator with 0 or 3, should have a matching 500 music number note.
2nd indicator 2 will generate a note automatically.
245 Match the label title or album container title if label titles are all different, to the 245 title in the bib record.
In AACR2 bib records, make sure there is a subfield h [sound recording] after the subfield a and its punctuation.
RDA bib records should have 336/337/338 fields instead.
245 00 Oedipus rex ǂh [sound recording] / ǂc the William Butler Yeats translation.
260/264 check dates in the 260/264 field:
Many pre-1976 discs have no date printed on the disc, label, or slipcover, but these can often be estimated by consulting some other source. Some will have copyright dates (usually for the printed material: liners, cover design, etc.) or patent dates (for patented equipment and processes - not the recording itself). In many cases, the existing bib will show an estimated date; unless it looks really wrong, we’ll be assuming the cataloger that created the record did her/his homework, and will accept their date.
260/264 field, subfield c, estimated date examples:
[1971 or 1972] One year or the other
[1969?] Probable date (often date of recording session)
[between 1908 and 1916] Use only for dates less than 20 years apart
[ca. 1964] AACR2 approximate date
[approximately 1964] RDA version of approximate date
[193-] Decade certain
[192-?] Probable decade
[19–] Century known (try to avoid)
[19–?] Probable century (try to avoid)
300 Match the physical description to what you have in hand. All older sound recordings in this project are on discs—make sure the number of discs matches as well. All of 78, LP, and 45 sound discs are analog. All 78 records are mono. LPs can be stereo or mono, but usually will state “stereo” “stereophonic” on earlier LPs. RDA bib records will use audio disc instead of sound disc.
LP stereo disc | 300 1 sound disc : |b analog, 33 1/3 rpm, stereo ; |c 12 in. |
LP mono disc | 300 1 sound disc : |b analog, 33 1/3 rpm, mono. ; |c 12 in. |
78 mono disc | 300 1 sound disc : |b analog, 78 rpm, mono. ; |c 10 in. |
RDA: audio in place of sound in the 300 field | 300 3 audio discs : |
336-338 For RDA bib records only, check for and add Content/media/carrier fields, if missing.
336 | Spoken word |2 rdacontent | mandatory |
337 | audio |2 rdamedia | mandatory |
338 | audio disc |2 rdacarrier | mandatory |
511 Check for a performer note, add if not there, unless there are huge numbers of performers (or add Various performers):
511 0 Starring Douglas Campbell, with members of the Stratford, Ont., Shakespearean Festival Players.
511 0 Various performers. too many to list
Performers in 511 fields should have matching 700 or 710 fields, unless there are more than three, but if someone else has added every last one of them—great! Leave them in.
511 0 Starring Douglas Campbell, with members of the Stratford, Ont., Shakespearean Festival Players .
700 1 Campbell, Douglas, ǂd 1922-2009. ǂ4 prf
710 2 Shakespearean Festival Players, Stratford, Ont. ǂ4 prf
508 Check for 508 for writers, composers of incidental music, etc., add if missing and easily found. Check for and add (if missing in the bib) a matching 700 for them.
Finally check the fixed fields and related 007 field:
Fixed Fields (leader and 008 in Sierra):
Type: j (music) or i (spoken words or non-human sounds) |
Lang: of the recording; if several languages: mul; |
Form: blank |
Comp: for non musical: nn |
AccM: accompanying material, such as a booklet; a useful thing to check is song lyrics or libretto: d |
LTxt: d (drama) k (comedy) p (poetry) j (language instruction) or see OCLC bibformats |
Fmus, Part, & TrAr: check that all are coded n |
007 Add to bib record, if not there:
To add or edit in OCLC Connexion: go to Tools-Macros-OCLC-add&edit 007
LP recordings: |
007 s |b d |d b (33 1/3 rpm) |e m (mono) or s (stereo) |f m (all LPs) |g e (usually 12 in.) |h n |i n |n e |
78 recordings: |
007 s |b d |d d (78 rpm) |e m (mono) |f s (coarse 78s) |g d (usually 10 in.) |h n |i n |n e |