Serials - CD's, DVD's, & OTHER MEDIA accompanying issues

SUPPLEMENTS - CDs, DVDs, ETC. ACCOMPANYING SERIALS

Mavis Molto – 2009:4/8; 2012:5/30; 2013:8/27; 2015:4/2,5/12,9/3; 2016:12/12

see: Serials Cataloging Handbook, C. Liheng & W. S. Chan, c1998 (Z695.7 .L47 1998)

see: Multimedia materials policy – Box: Cat dept/Cat work/ Video_cataloging

INITIAL PROCESSING – by Serials (Carol C.) – if no predict pat, no claims

Currently received	checked in	Hold=[open]
Not currently received/published	not check in	Hold=[end date/open]

PRE-PROCESSING – by Cataloging

Put disk in case
Note:	vol./issue, mon./year, dvd/cd
Note:	Full text of print + more Accomp/suppl only
Search/print record
If not in catalog	Put CD on shelf for new cataloging
If in catalog	If print monograph record	add bib fields, item
	If electronic (CD) serial record	add item, holdings
	If print serial record - with CD supplement	add bib fields, item, holdings

BIB RECORD

cd/monograph:

monog	007 c $b o $d c $e g $f	[per Cat Mtg, 12/13/07]
monog	007 co	[per Bib Std Rec]
monog	300 + #e OR separate 300
monog	500 Accompanying CD-ROM contains...

cd/serial – ongoing:

cd ongo	007 $a c [electronic resource] $b o [optical disc]	[per C. Adams, 1/14/08]
cd ongo	300 + #e [1 CD-ROM]	[if used with print]
1+ supp	525 CD-ROM supplement: Literature review, 2000-	[add 740/720 if important]
1+ supp	525 CD-ROM supplements accompany some issues.	[add 740/720 if important]

cd/serial – single:

sp issue	500 Special issue on CDROM: [Title] (2006).
sp issue	500 Special issue features: [Title] (2006).
1 supp	525 DVD supplement accompanies [Vol…(2004): Title]	[or add 740/720]
Index	555 Cumulative index issued on CD-ROM: 1985-2000.

important title:

720 2^	[conference] name=	Intl Sym on… (1981-2002).
740 0^	[not conference] title=	Along these lines (CD,with issue 48:1, 2003).

BARCODE – top right

ITEMS

Type = 62 cd, 63 dvd	Call no = …cdrom/dvd [if mono]
Location = acirc	Barcode
Status = a [avail soon]	Vol =…cdrom [if serial]

HOLDINGS – [if serial]

854	\|a suppl. to v. \|i(year)	864 display: suppl. to v. 48 (2010)
855	\|a index to v. \|i(year)	865 display: index to v. 1-5 (2001-2005)

WEBPAC - check

LABELS

Call no - top left

MERRILL

CIRC DESK

Green label for CD – bot left

See accomp book…

Green label for book – bot mid/rt

The comp disks…

PRINT, STATISTICS

BRING TO – Circ shelf (small box) - Circ checks in

How to handle CD/dvd – based on content

	Content of CD	Action
Route	Sample issues	Route to bibliographers
	Complimentary monographs (mostly) – independent items	Route to Gifts
Discard	Advertising materials	Discard
	Print serial only (no accomp. material)	Discard / Add to print record: 530 Issued also on CD-ROM.
Catalog separately	Print serial only – now in CD format, print closed	Add to CD & print records: 78x links
	Supplementary material only (no text from print serial)	If add to print record: (PREFERRED) - see below If catalog separately: Add to CD record: 772 (suppl. parent record) Add to print record: 770 (suppl. record) (yr)
	Print serial AND accompanying material (used independently of print) see Serials cataloging handbook, p. 372-374 (Q9a)	If add to print record: (PREFERRED) - see below If catalog separately: Add to CD record: 530? #a [Vols. for 19xx- also available in print edition….] 776? #t [Title of print form] Copy, item, sum/hold Add to print record: 530 #a Vols. for 19xx- also available in CD-ROM edition which contains additional data; inserted in book pocket. 776 #t [Title and OCLC # of additional physical form]
Add to print record	Accompanying material only (used with print) (no text from print serial) see Serials cataloging handbook, p. 373-374 (Q9b)	Add to print record: 007 #a #b 300 #e [1 computer optical disc] 500/525 “Includes: [Title of accompanying material.]” OR “CD-ROM supps accompany some issues.” 740 [Title of accompanying material.] Call no, item, MARC hold – if CD in different location (Circ desk)