Beat Collection Procedures

Beat Collection Cataloging

Uploaded with minor edits 9/22/2021

Beat Collection–Cataloging and Processing

I. Special Note

***Actual items should never be stamped or have anything glued or attached to them during processing***

Each item in the Beat Collection will come from the Art Book Room with a Mylar cover and a special Beat Collection bookplate. The barcode should be placed in the designated rectangular area at the bottom of this plate. Spine labels should be attached to the Mylar cover and not the book itself. Do not stamp the book..

II. Call Number Labels

Use appropriate label template. Labels will have the following headings:

BOOK:

MERRILL

BEATCOLL

OVERSIZE:

MERRILL

BEATCOLL OV

MEDIA:

MERRILL

BEATCOLLmedia

III. Item Record Codes

BOOK: Item Type: 6 Book Non Circulating (LL)
- Location: iabb
- OVERSIZE: Location: iabbo
- MEDIA: Item Type: 63 DVD 5 Day Loan [etc., as appropriate to the format of item]
- LOCKED CASE: Location: ialoc
STATUS: All items should have status of Available, as they are not checked in after leaving cataloging.

IV. Special Concerns When Cataloging

Beat Collection:

049 UUSG

Include in each record the following note:

590 Beat Collection

For those items which are gifts of the Marie Eccles Caine Foundation, include the following note:

590 Gift of the Marie Eccles Caine Foundation

Those items that are gifts from another source should have a corresponding gift note.

If any of the items include the author’s signature or have other noteworthy features such as inscriptions, special numbered copy or limited edition, special binding, a poet’s ownership signature, letters or clippings laid in the book, and so forth, make a note. Quite often you will want to simply quote limited edition, etc. information as written in the colophon of the book. If some of the information seems unnecessary, you may omit it using an ellipse ( ... ) within the quote. But always be sure to consider the needs of a researcher who may need to glean information from the catalog record without visiting the collection, or who may need to decide whether we have the edition needed before making the effort to visit.

Information specific to our copy should be placed in a 590 note.

Information that is applicable to all copies should be placed in a 500 note.

Examples of these notes may be:

500 Limited edition of 600 copies.

500 “Designed and printed April, 1968 in San Francisco by Graham Mackintosh for the Black Sparrow Press. This edition is limited to 600 copies in paper wrappers; 100 numbered, hardbound copies signed by the poet; 26 lettered copies, for presentation, bound in full natural calfskin and signed by the poet”–Colophon.

590 Signed and inscribed by the author.

590 Association copy: ownership signature by Louis Simpson.

590 Laid in: Newspaper clipping.

Beat Generation subject headings. Not all of the books in this collection merit a Beat generation subject heading. Writers in this collection might have merely have influenced or been influenced by Beat writers. The subject “Beat generation” should be reserved for those materials by or about actual Beat generation writers, who wrote primarily in the 1950's and 1960's. A helpful list of people associated with the Beat generation is included as an appendix to this document. These individuals usually merit a Beat subject heading with appropriate subheadings, e.g.:

650 0 Beat generation $v Poetry.

650 0 Beat generation $v Biography.

V. Copies of Items in Other Collections

We frequently receive materials for the Beat Collection that are copies of items we have elsewhere in the library. In most cases (if the existing copies are in the Main Stacks or Special Collections, for example), this will only require making a new item record for the Beat Collection copy. In some cases it will be necessary to import a separate bibliographic record into Sierra (e.g. if the other copy is held by one of the USU Eastern libraries).

Adding Beat Collection copy: if the existing Sierra record is in the main library, the Beat Collection copy will require only the creation of a new item record.

In addition, the bibliographic record will require some changes in wording for a few of the notes. Some examples of wording below:

590 One of the copies is in the Beat Collection.

590 Beat Collection copy: Gift of the Marie Eccles Caine Foundation.

Be sure to include any special notes about the Beat Collection copy just as you would when making special notes as outlined in section IV, such as if it is a numbered copy or a specially published or bound copy. Always precede this information with the heading:

590 Beat Collection copy:

And, of course, always be sure to add UUSG, in an a subfield to the 049 field in the bibliographic record.

VI. Oversize books

Generally, books over 33 cm. in height can be coded as oversize (location code = iabbo). These are shelved separately in the Art Book Room. If you have any question about a particular book, you can ask ABR Curator.

II. Locked case

If ABR Curator has indicated a particular item is to be kept in the Art Book Room locked case, the location is

coded as ialoc, the same as general Art Book Room locked case materials, as there is no special code for

Beat locked case.

Appendix of selected Beat Generation Writers/Poets/etc.

650 BEAT GENERATION

Adams, Joan Vollmer

Alexander, Robert

Altoon, John

Amram, David

Anger, Kenneth

Ashbury, John

Aya (Tarlow)

Baraka, Amiri/Imamu Amiri

Basil, Toni

Beattie, Paul

Berman, Shirley

Berman, Wallace

Bowen, Michael

Bowles, Paul

Brautigan, Richard

Breer, Robert

Bremser, Bonnie

Bremser, Ray

Brittin, Charles

Brown, Clifford

Brown, Joan

Brown, Jr., Ray

Bruce, Lenny

Buckley, Lord

Bukowski, Charles

Burford, Bob

Burroughs, Joyce Volmer Adams

Burroughs, William Seward

Caen, Herb

Cameron

Carr, Lucien

Cassady, Carolyn Robinson

Cassady, Neal

Charters, Ann

Chase, Hal

Cohen, Hettie

Conner, Bruce

Conner, Jean

Corman, Cid

Corso, Gregory

Cowen, Elise Nada

Creeley, Robert

Crosby, Harry

Davis, Miles

DeFeo, Jay

Deren, Maya

di Prima, Diane

Donlin, Bob

Doyle, Kirby

Driscoll, Bobby

Duncan, Robert

Dunn, Joe

Everson, William

Ferlinghetti, Lawrence

Foulkes, Llyn

Fox, Mardou

Foxx, Loree

Galliard, Slim

Gibson, Harry the Hipster

Gibson, Ralph

Gillespie, Dizzie

Ginsberg, Allan

Goodman, Paul

Gray, Billy

Guest, Barbara

Gysin, Brion

Hansen, Diana

Hart, Howard

Haverty, Joan

Hawkins, Bobbie Louise

Hazelwood, Dave

Henderson, LuAnne

Herms, George

Hinckle, Al

Hirschman, Jack

Hoffman, John

Holmes, John Clellon

Huncke, Herbert

Idell

Irby, Kenneth

Jackson, Natalie

Jahrmarkt, Billy

Jess

Joans, Ted

Johns, Jasper

Johnson, Joyce

Jones, Hettie Cohen

Jones, LeRoi

Jordan, Lawrence

Jordan, Patricia

Kammerer, David

Kandel, Lenore

Kaufman, Bob/Robert

Kelly, Robert

Kerouac, Jack

Kesey, Ken

Kupferberg, Tuli

Kyger, Joanne

Lamantia, Philip

LaVigne, Robert

Leary, Timothy

Leslie, Alfred

Levertov, Denise

Levy, d. a.

Lipton, Lawrence

Lord Buckley

Mailer, Norman

Margolis, William

Martinelli, Sheri

McClure, Joanna

McClure, Michael

Mead, Taylor

Meltzer, David

Mew, Charlie

Micheline, Jack

Miller, Henry

Mingus, Charles

Monk, Thelonious

Moraff, Barbara

Morris, James Ryan

Mulligan, Gerry

O'Hara, Frank

Olson, Charles

Oppen, George

Orlovsky, Julius

Orlovsky, Lafacadio

Orlovsky, Peter

Parker, Charlie

Parker, Edie

Patchen, Kenneth

Perkoff, Stuart

Plymell, Charles

Pommy-Vega, Janine

Reed, John

Rexroth, Kenneth

Richer, Arthur

Rios, Frank

Rosenthal, Rachel

Sampas, Stella

Sanders, Ed

Scibella, Tony

Shearing, George

Smith, Jack

Snyder, Gary

Sohmers, Harriet

Solomon, Carl

Spicer, Jack

Tabory, Leon

Talbert, Ben

Tamblyn, Russell

Tarlow, Aya

Teske, Edmund

Thomas, John, 1930-

Trungpa, Chogyam

Vega, Janine Pommy

Vollmer, Joan

Wakowski, Diane

Waldman, Anne

Walsh, Zack

Watts, Alan

Weiss, Ruth

Welch, Lew

Whalen, Philip

White, Ed

Wieners, John

Williams, William Carlos

Wolfe, Tom

Zwerling, Harriet Sohmers

(Last updated: 6/1/06)