Offboarding: Box

Question

What do I need to check in my Box account when offboarding?

Answer

When you leave library employment, those files and folders that are in your personal Box account will be deleted 30 days from your last day of employment. To ensure that shared items are still available for colleagues, here are some good things to know:

• Everything in the Library shared folders (i.e. intranet) are okay because they have co-owners built in.

• On your personal account and information, if you have someone set up as a co-owner of a file or folder, that co-owner will assume ownership when your account is disabled.

• If you are the sole owner of a folder where others are editors, you will need to either add someone as a co-owner or move those files into a shared directory where someone else is the owner/co-owner.

• Aaron can request a report that will show everything that you have ownership of in your Box account. This may be helpful for a top-level view so that you don’t have to click into each folder on your account to determine ownership. This report comes from Central IT so please give him some lead time to get that for you.

• You do not need to manually delete all your items in your Box account. All of the items will be removed once your account has been disabled.

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Verified: Jun 13, 2023