3C-Deletion emails pDDA/eDDA GOBI (1-10 titles) workflow

Owned by Melanie Shaw
Last updated: Jan 02, 2024
2 min read

pDDA/eDDA GOBI titles to be deleted emails

General:

Both Tyler and Kevin periodically send Pdda or edda deletion request emails when they need discovery records deleted, because they have purchased an ebook through different channels (and we don't want to buy multiple copies.)

Before doing the requested record deletions, confirm that the records are unpurchased ebook, print, etc.

Check these fields before deleting

PDDA (print DDA):

  • For the print DDA, the things to check are:

 

  • For the print DDA, the things to check are:

 

  • Bib Material Type

  • dda (Print DDA books discovery)

  • field 856

  • |uhttps://library.usu.edu/services/suggest/print-dda.php|zThis book is available for the Library to purchase.  Click here to place a request.

  • field 910

  • Print DDA discovery record 20210310 (date varies of course)

  • No “purchased” anywhere in the 910 field

NO item record attached

NO order record attached

  • I check the pDDA records carefully because occasionally they will request a deletion, but sometimes it turns out the print book was purchased but just didn't get cataloged properly to remove all those markers. In those cases, someone will need to fix the record

  • In the Biographic Edit view; File; Delete Bibliographic Record

    • stats count each record as 1 deleted item

EDA (eBook) fields to check:

For the eDDA and EBA, check for the 910 fields and confirm no order record is attached

For the eDDA and EBA, check for the 910 fields and confirm no order record is attached

  • 910

[some kind of discovery record statement]

[No sign of the word “purchase” or “purchased”

  • NO Order record is attached

 

These have not been recorded in the Box spreadsheets in the past

Statistics

  • count each as 1 deleted record in non-Batch CAP cataloging statistics -->item/title

 

Sample email:

Hi Melanie,

Cheryl let me know that you are now the person I should be sending these titles to. I find them when I review the Create List load files that are created when Tyler uploads cataloging records from GOBI during his receiving/invoicing processes of shelf ready print titles, eDDA titles, and print and e-Approval titles. Consequently, the list of PDDA titles below are duplicates of titles we purchased via the aforementioned processes (shelf ready print titles, eDDA titles, and print and e-Approval titles).

Let me know if you have any questions or concerns.

Thanks,

Kevin

 

Music and theology in the European reformations

b39399990

Tightrope : Americans reaching for hope

b40767322

Political thought and the origins of the American presidency

b42113751

etc.