0xx - Control fields, Numbers, and Code Fields (SCA)

020      ISBN: should match

The International Standard Book Number (known as and ISBN) is a unique number placed on a book so that it can be easily identified.  There are two types of ISBNs: a ten digit ISBN and a 13 digit ISBN.  Often the record will contain the ISBN numbers for different formats of the book, such as hardback, paperback, and/or an eBook.  This is fine; all of these should be kept.  The ISBN is usually found on the title page (t.p.) or the t.p. verso, colophon, back cover, or back of dust jacket.  Sometimes the number on the book will not match the ISBN stated on the record, or sometimes the 020 ISBN may be in a z subfield, meaning that the ISBN is obsolete and no longer used.  If the book otherwise matches the record, simply scan or type in the missing ISBN in a 020. 

040      Cataloging Source

The 040 field is designated for providing the name of the organization(s) that created the original record, assigned MARC content designation and transcribed the record into machine-readable form or modified an existing MARC record.  Every agency that creates records has a designated 3 letter code, which is identified in subfield a. A 3 letter language code, used in subfield b, is used to specify the language in which the material is cataloged, if there is no “ǂb eng” then add it. Subfield c shows the agency that input the record into a shared cataloging system.  The same 3 letter code assigned to agencies is used and is usually the same agency that created the record.  The most common agency code you will see is DLC (which is the Library of Congress).  The most important thing to know about this field is that it is different in AACR2 than it is in RDA (a subfield e = “rda” must be used to show that RDA rules were used to create the record.  So, if the record is RDA and there is a 040 without the subfield e of “rda” it needs to be added.

041      Language Field 

This field indicates the language of the item when the fixed field does not give enough information.  Accordingly, this field is only used if more information is needed for the patron to completely understand the nature of the item with regards to language.  For example, this field is used if the item is a translation or includes a translation.  This field is also used if the item contains text written in more than one language.  The language the text is written in is entered into a subfield a.  Each subsequent language should be entered into additional a subfields.  The original language the item was translated from is entered in a subfield h.  There is no punctuation between subfields, or following the abbreviations used to identify languages.     

049      Collection code, number of volumes/copies

The 049 field is used to indicate the specific collection where the book is located and to indicate what volumes or how many copies of the item we hold at the library.

Check this code to see that it correctly designates where the book is to be housed. The code used most often is UUSA which indicates that the book is located in the main circulating stacks.  But there are other codes for various locations in the library.  The codes used most often are:

Multi–volumes or Multiple Copies – If a book is part of a multi–volume set, or if there are multiple copies held by the library this is indicated in a subfield v in the 049 field. Add or change this subfield as needed to accurately show what the library holds. 

*For multi-volume sets: Acquisitions may create an order item for each volume (if so, transfer and attach all the order records to the same bibliographic record after copy cataloging), AND/OR there may already be a full bibliographic record in Sierra (if so, just create a new item for the volume which needs to be added into the system and change the 049 field to reflect what the library holds).

099     Call Number

Special Collections & Archives uses the Dewey decimal classification (DDC) system along with several local classification systems for their books.

Dewey Decimal

SCA has created a modified Dewey Decimal system for specific subjects in their collection. This list is based off of the DDC 17^th ed. Other subject areas not covered by the modified Dewey list can be assigned a number from the most recent DDC manual.  A copy of the modified Dewey list can be found on the Library’s Intranet site at http://intranet.lib.usu.edu/sites/default/files/catddc.pdf

Dewey call numbers are made up of a classification number that is assigned according to the subject contents of the item followed by a Cutter number, both of which are entered in separate subfield a’s. Books are classified using three digits to the left of a decimal point. The number for the book can then further be refined by adding one to four digits to the right of the decimal point.

Cutter numbers are added to a Dewey call number using the Four Figure cutter table macros. Connexion contains a built in macro to create the cutter number or OCLC has a Dewey Cutter Program you can download and use separate from Connexion. http://oclc.org/support/services/dewey/program/license.en.html   

Generally, the Cutter number will represent the main entry. If the main entry begins with a vowel or “s” use the first two letters of the first significant word plus the Four Figure cutter number. Special Collections prefers the cutter to only have 1 to 3 numbers after the letter so anything longer should be cut down to three numbers.

                                    Example:

SCA Cutter numbers also should NOT end with a 0, if a macro supplies one ending in a 0, remove the zero for our cataloging. Or if you are removing numbers from the end because it is longer than 3 numbers cut off make sure to cut off additional number(s) and the zero. (e.g. Cutter provided by macro T8304, SCA cutter would be T83)

If the cutter number has already been used add an additional letter or letters (lowercase except for “L”, no hyphen) is added to make it unique.  Usually the additional number or letters are based on the title, or, in the case of a title main entry, on some other element unique to that item such as editor, publisher, subject, etc.

Local Classification Systems

The local classification systems vary between collections.

A. Book Collections:

The list of Book Collections, not a list of books in each Book Collection, 

https://archives.usu.edu/books/sub2.php

Classification is usually BOOK COLL ## and then sequentially assigned a number, with some exceptions (see below).

B. Vault: 

For items valued over $2000 or rare enough the curator wants them in the vault. Newer items should be recorded as COLL V, not VAULT, for security. Classification is COLL V, then section, and then the next available sequential number:

C. ASL:

Arts, Sciences & Letters.  Medium rare books.  Classed by Dewey, but preceded by ASL, so it’s a local call number in the item record, not Dewey.

D. Artists’ Books, Hatch Books, etc.:

E. Folklore Collection:

Folklore book collections (also some mixed and manuscript folk collections): https://library.usu.edu/folklo/registers.php (again this is not a list for individual books in each collection, but a list of Folk collections.  Randy will give the folk collection number, and say next available number. Note that FOLK COLL numbers may be further subdivided by authors or subject, always check call numbers in Sierra for such subdivisions.

F. Pamphlet collection:

Small or thin items, with the exception of Mormon and state document materials, that could get lost in the stacks are placed in envelopes and put into PAM collection A, B, or C.  The PAM books are sized-based collections with A being the smallest items, and C about 28 cm. There is also PAM D, which is oversized thin materials and is not used much.

G. State documents:                               

Bob will send these for cataloging. Catalog according to non-special collections rules, with 1/5th rule for subjects; Bob will give the Dewey number. Mostly Environmental reports, and similar.

H. Utah State University Archives:

The official archives of the university. Some will need collection-level cataloging, but many are books, serials, etc. Bob classes these with his own department-based call number system.

Search the online catalog.  Copy and paste the call number into Sierra to search and check for accuracy and avoid duplication.  If the newly created 099 duplicates another call number in Sierra, edit the cutter number to make it unique or change the number if in a collection done sequential. If duplicate Archives numbers are found, bring to Becky.