Quick Links:

In-Person Cataloger Responsibilities (MORNING)

Note: May be the same as the evening person, dependent on staffing

• Track Material

  • Add items from oldest quarantine cart to tracker. Mandatory fields include:

    • Title

    • Barcode

    • Bib (if available)

    • ISBN (if available)

    • Publication year

    • Remote or In person

    • Material

    • Workflow

    • Final Destination

    • Priority

    • Cataloger

    • Current Location

    • Checked into Cataloging

• Catalog or assign catalogers

  • For complex items, assign remote catalogers for complex cataloging (See Chart)

    • Place items on the Central COVID shelving

  • For simple items, catalog + label and stamp

  • Catalog + label and stamp any unassigned items (listed on tracker)

    • Please uncheck the “Needs a cataloger” and assign yourself in the Cataloger field

  • [If needed], mark all remaining items to be cataloged as “Needs a Cataloger” and unassign yourself in the Cataloger field, place in the “unassigned” shelving in the Central COVID shelving area.

  • Record Start and Finished/Cataloged times in tracker

  • Leave material on cart for Evening Cataloger (or checkout/take to Circ following steps for Evening Cataloger)

• Monitor questions from remote catalogers in the Item Tracker (Remote Cataloging Follow Up Questions -> Open Questions view)

  • Notifications:

    • Slack -> library_cms_remotequestions

    • Comments directly in Airtable (use rarely)

  • Answer questions

    • Use the fields in the Item Tracking tab for standard requests (Publisher, Place of Publication, Pages, Illustrations, Height, and Pieces)

    • Use the “Responses” column in the Remote Cataloging Follow up Questions tab for anything more complex

    • Take pictures and attach in Images (if needed) column

In-Person Cataloger Responsibilities (EVENING)

Note: May be the same as the morning person, dependent on staffing

• Catalog any remaining items

  • Catalog + label and stamp any unassigned items (listed on tracker and shelved on the “unassigned” shelving in the Central COVID shelving area)

    • Please uncheck the “Needs a cataloger” and assign yourself in the Cataloger field

• Monitor questions from remote catalogers in the Item Tracker (Remote Cataloging Follow Up Questions -> Open Questions view)

  • Notifications:

    • Slack -> library_cms_remotequestions

    • Comments directly in Airtable

  • Answer questions

    • Use the fields in the Item Tracking tab for standard requests (Publisher, Place of Publication, Pages, Illustrations, Height, and Pieces)

    • Use the “Responses” column in the Remote Cataloging Follow up Questions tab for anything more complex

    • Take pictures and attach in Images (if needed) column

• Label + Stamp Remotely Cataloged Items

  • All items are listed on the Item Tracking -> Ready for Processing (COVID Protocols) view

    • NOTE: Do not process material for distance libraries (Price/Blanding, Moore, Herbarium) follow direction from main cataloger

• Check-out all items leaving the unit

  • Date stamp the Out of Cataloging column for all items labeled and processed by Morning and Evening Catalogers (will remove from view)

• Take material to Circulation

  • Use the date cards on the large table in cataloging to mark the date and time the material is being left

  • Split Rush and regular material

    • Rush material is left on green cart in Circulation

    • Regular material is left on the marked shelving across from the main door near the elevator in the circulation area

  • Bring back all date cards from the box on the regular material shelves

• Switch out carts

  • Leave the newly emptied cart near the front desk in 236

    • Record the date on the cart

  • Pull the receiving cart from the day and put it in the quarantine area

Remote Cataloger Responsibilities

• Check the Item tracker for assignments (or emails, Airtable notifications) regularly

• Date stamp the “Start Cataloging” column to indicate that you received notification of the assignment

• Catalog assigned items

  • For problems or questions, place a checkmark in the Question from Remote Cataloging column in the Item Tracking tab

    • This will cause a new record to open in “Remote Cataloging Follow up Questions” tab

    • Use the “Question(s)” column to request further information, pictures, or clarification

  • Check for responses from the in-person cataloger in:

    • “Responses” column

    • Appropriate column on Item Tracking (Height, Publisher, pages, etc.)

      • NOTE: Any changes to the record in “Remote Cataloging Follow Up Questions” will trigger a message in Slack (library_cms_remotequestions).  Monitoring this slack channel can also be a way of knowing when your question has been answered.

    • When your question is answered sufficiently, put a checkmark in the “Question Closed?” field in the “Remote Cataloging Follow Up Questions” tab

• Date stamp the “Finished/Cataloged” column (this will put it on a list for physical processing)

Remote Cataloging - Additional Tasks, Time Permitting

• Catalog any unassigned items listed on tracker

  • These will be marked as “Needs a Cataloger” in the main Item Tracking tab view or open the “Needs a Cataloger” view

  • For all items you want to catalog

    • Please uncheck the “Needs a cataloger”

    • Assign yourself in the Cataloger field

    • Set the Remote or In-person status to “Remote Assigned”

      • Note: After you are finished cataloging, you may also need to send a message to the in-person cataloger to let them know that you cataloged some of these materials.  In-Person Schedules are here. This is because items that need a cataloger are kept on a different shelf in the Central COVID shelving area and they may miss the item when they start labeling.

    • Follow steps above for cataloging remotely.

Workflow Visualization

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