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PDF one time labels

PDF one time labels

Owned by Melanie Shaw
Last updated: Jan 13, 2025
2 min read

Printing labels from Adobe PDF documents

Melanie Shaw

3/25/2019-loaded to Confluence 3/18/2024

 

  1. Format/layout in MS Word:

    1. Layout->Margins-->Narrow, then

    2. Font:

      1. change to Times New Roman

      2. text size to 75-80 (or 70 for longer call numbers)

      3. change to BOLD.

    3. Go to the line spacing options dropdown:

      1. choose 1.0

      2. select Remove space after paragraph

  1. In in page, type in the correct header according to location

  1. Insert a line (change font size to 40 or so) between header & call number, then change back to 75/80 (or 70) for the call number itself.

  2. Paste in the call number itself:

a. Tinker with the call number and font size until all parts of the number are on their correct line, making sure the call number fits only on one standard sized page, so it will fit on the label when printed

b. Make sure page is set to Profile view.

  1. Save (as a Word document), then Save as Adobe PDF.

  2. Open the PDF, click on print icon – and make sure * fit to page is selected before printing; when asked, choose one of the small zebra printers (such as CatZD420 Label Printer); and print.

    • Sample of a single label for the general circulating collection:

If printing more than one label, you can make a multipage PDF; just make sure each label fits on a single Word page before converting to PDF.