PDF one time labels

Printing labels from Adobe PDF documents

Melanie Shaw

3/25/2019-loaded to Confluence 3/18/2024

Semi-quickly print a label from Word to PDF:

1. Here’s a template in Word to download to your desktop:

Open

2. Remember to look up the needed header here: Label Templates | Merrill Cazier circulating books & media

   1. If it’s in the circulating MERRILL CAZIER collection, it’s

      • MERRILL

      • CAZIER

3. Once the label looks good, Print-->Save as PDF.

4. Then print the label by clicking on the PDF printer icon and chose your label printer from the dropdown.

If you have the full version of Adobe PDF on your computer, you edit directly from PDF & print it:

Open

1. Bring up the PDF template, then click Edit a PDF (or Edit depending on what screen you end up in)

2. Highlight the second box of formatted text (the call number part)

3. copy and paste the call number from Sierra’s Item record Call number

   Open

   

4. Fix any misalignments (remove a space at the begining of the call #,

5. Grab the box edge and pull it out, if needed.

6. Once it looks good, click on the disc icon to save it

7. Close the Edit panel, and

8. Click on the Printer icon, make sure it fit (or Fit to page) is chosen,

9. then change to your label printer on the dropdown, and print.

10. It works! (hopefully)

Make the whole thing Word to PDF from scratch:

4. Format/layout in MS Word:

   1. Layout->Margins-->Narrow, then

   2. Font:

      1. change to Times New Roman

      2. text size to 75-80 (or 70 for longer call numbers)

      3. change to BOLD.

   3. Go to the line spacing options dropdown:

      1. choose 1.0

      2. select Remove space after paragraph

• Open

  

2. In in page, type in the correct header according to location, look them up here: Label Templates | Merrill Cazier circulating books & media

3. Insert a line (change font size to 40 or so) between header & call number, then change back to 75/80 (or 70) for the call number itself.

4. Paste in the call number itself:

5. Save (as a Word document), then Save as Adobe PDF.

6. Open the PDF, click on print icon – and make sure * fit to page is selected before printing; when asked, choose one of the small zebra printers (such as CatZD420 Label Printer); and print.

   • Sample of a single label for the general circulating collection:

If printing more than one label, you can make a multipage PDF; just make sure each label fits on a single Word page before converting to PDF.