Digitization Huddle (3/5/24)

Announcements and Updates	Staffing	Recognition	Big Picture Items
Lean Management Training (working groups, followup in March) Todd joining huddle to see the stats	New hire ? - hired!		Location space More personnel Sustainability/funding

Weekly Snapshot Review	Questions	Analysis	Notes	Action Items
Files Digitized	Are the numbers correct and make sense? Are there any anomalies in past and current?	Base Issue Training/Workflow Issue Productivity Issue Job Well Done!	Cyclon (Roboscanner) showing up, Dorothy (Talyn) not showing up.	Margaret Winward Will try to figure out why Talyn’s stuff isn’t showing up in the numbers.
Completed Projects	Are the numbers correct and make sense? How many late deadlines?	Base Issue Training/Workflow Issue Productivity Issue Job Well Done!	Graph not quite ready, but looking good.
Deadlines	Are the numbers correct and make sense? How are we meeting our deadlines? What adjustments need to be made this week? How can we show that late deadlines are mostly LIT?	Base Issue Training/Workflow Issue Productivity Issue Job Well Done!
Current Projects	Are the numbers correct and make sense? How are projects being selected to work on? Is the tech interface working? Are students using it the way we assume? How do we reduce current departmental projects?	Base Issue Training/Workflow Issue Productivity Issue Job Well Done!	Difference between TEST for Priority and Background - not working the same as the original ones. Filters? - Background seems to be working, but Priority not.	Margaret Winward Will try to figure out what is going on with the Priority Projects
Deliverables	Are the numbers correct and make sense? Are the interfaces displaying correct info? Are the deliverables in a good proportion? If not, what adjustments need to be made this week?	Base Issue Training/Workflow Issue Productivity Issue Job Well Done!

Goal #1

Data Accuracy

Clean up the backend
Pulling correct info, is it correct?

Goal #2

Database Structure

Goal #3

XXXX

Person

Priorities

Needs / Resources / Equipment

Barriers / Problems

New Action Items

Current Action Items

Branson

LEAN Management meetings - during Criteria/Assessment meeting, remember one project for them might be 30 for us, keep that in mind during the meeting.
Training Daniel
1. assess training effectiveness
2. Still needs some training on other equipment, but overall doing great on QC and Roboscanner
Training Marie
1. Just started - Airtable not yet working

Branson Roskelley Send a naming convention for scanners (use asset tag)
Branson Roskelley Send meeting invite to Margaret for next Monday to go over stats
Branson Roskelley will update the notes on the two projects from Dan that were “cancelled”

Description	Task appears on
Branson Roskelley Margaret Winward Meet to fix the trigger	2024-07-02 Digitization Huddle
Branson Roskelley Send list of techs to Margaret to add to the ORA request form	2024-07-02 Digitization Huddle
Branson Roskelley Fix record for Jack London project so it drops from Airtable	2024-07-02 Digitization Huddle
Branson Roskelley Check on billing interface, verify which are real, send Alison list of ones that need to be invoiced.	2024-07-02 Digitization Huddle

Katriana

Training - helping more with Marie
Working with Ella and Daniel on the Roboscanner
Special project set up - A-boards (need to talk to Dan D) - pending

Description	Task appears on
Katriana Chabries Have Branson help get the camera back on the copy stand	2024-07-02 Digitization Huddle
Katriana Chabries Take camera light back downstairs	2024-07-02 Digitization Huddle

LaLine

LEAN Management meetings
Space discussion
Admin with Marie

Description	Task appears on
LaLine Ray Check tickets, work on 12000	2024-07-02 Digitization Huddle

Margaret

Fixing the problems (4-5 priorities)
Due date has been removed - how is it working so far?
- Branson Roskelley will keep an eye on it

Margaret Winward Work with Branson on Monday to go over stats and make sure it’s ready for Tuesday
Margaret Winward Will “archive” the two projects from Dan that were cancelled

Task report

Looking good, no incomplete tasks.

Other	Contributor	Notes	Action Items
Rush request status - background change to special project	Branson		Margaret Winward Changed!
Loaned help from SCA discussion - looked at it from various points of view. Conclusion: probably won’t work well. Training is somewhat time intensive. Would take more time to get them up to date on things than it would for us to keep going on our own. Quality control issues, etc.	Branson, Katriana, Malori	The discussion with Todd, Margaret, LaLine agreed with their assessment.
Capacity discussion - on Supervisor interface they want: Current capacity What has a hard deadline, what doesn’t Which items are due in the next two weeks What number do we use as a cap on non-pauseable projects How many days do they add when the cap is reached	LaLine, Timeline & Capacity working group	Need to figure out our own capacity first before they can hang their hat on it. Slack channel can also be a great way to explain what is going on. What they are requesting should be taken care of during the due date discussion with Branson during the Pre-Digitization Assessment workflow. Rename what is on their interface to show what is pauseable/non-pauseable
Can we add curator conversations into the Assessment interface for Branson?	Branson		Margaret Winward Will add curator conversations into the Assessment Interface for Bransons. - Done!