EAD Remediation Sign Up: Manuscripts

Owned by paul.daybell
Last updated: Apr 05, 2021
2 min read

Purpose: These procedure will outline the process for tracking the EAD remediation project for the manuscript collections’ finding aids.

Tools:

Signing up for a Collection

  1. Locate the next available collection in the Airtable base ArchivesSpace Uploading

  2. Change the status in the column ArchivesSpace Upload Status to In Progress

  3. Assign your name in the column Remediation by

  4. Mark the date the collection was started in the Sign Up Date column.

  5. Once a collection has been assigned, open the oXygen XML editor.

  6. Open the correct xml file stored in Box, all files for the manuscript collections can be found here:

    1. SCA Department Files → EAD → 003.2 UUS Guides Uploaded → Manuscripts → Find assigned collection

  7. The Manuscript finding aids were recently reviewed for technical and grammatical errors. These changes need to be made to the finding aids as well, but are not part of the coding clean up. These edits can be done in conjunction with the remediation coding edits, or completed after the initial pass through. Whatever is easier for the person completing the remediation. The files for these reviewed finding aids can be found here:

    1. SCA Department Files → EAD → 003.2 UUS Guides Uploaded → Manuscripts → Finding Aid Review → Finding Aid Edits → Find assigned collection (organized by title)

  8. Follow the EAD Template and Finding Aid Clean Up document in Confluence.

  9. Once the remediation has been completed for the collection, go back into the Airtable base.

  10. Change the ArchivesSpace Upload Status from In Process to Queued

  11. Mark the date in the Remediation Completed column.

  12. Track your statistics based on the Student Technician Weekly Statistics. procedures. For remediation you will track the number of EAD guides edited, and the total lines of code reviewed.

  13. You are all finished! Now repeat the process by signing up for the next collection.