Flute Scores Project Charter
- Liz Woolcott
Contact Information | |
Requesting Department: | Learning and Engagement |
Department Contact: | Rachel Wishkoski |
Cataloger(s): | Melanie Shaw |
Time | |
Est. Total Time: | 2.5 |
Est. Start Date: | July 2022 |
Est. End Date: | December 2024 |
Project Details | |
Quantity: | 500 |
Equipment Needed: | Binding supplies; possibly large Paper Cutter |
1. Overview:
Gift donation from retiring Music professor Leslie Timmons. Library agreed to accept donation provided that the Music department would create a spreadsheet of items and check Sierra to see if we already owned the item. Currently no additional support has been offered, so the estimate is 10% of Melanie's time, which will take approximately 2.5 years to catalog 500 scores.
2. Project Team, Roles and Responsibilities:
Team Member | Role/Responsibility |
Melanie | Lead Cataloger |
Seth | Copy cataloging volunteer if other duties allow |
Andrea | Copy cataloging volunteer if other duties allow |
Kurt | Copy cataloging volunteer if other duties allow |
Student Techs | Binding |
3. Costs
We will need to view the composition of the score donation in order to determine kind of music binder, size of music binder, and whether we need separate pockets before ordering supplies.
Item Name | Unit cost | No. of Units | Est. Total |
Archival Products Clear front music binders 9 ½ x11 | ~ $5.14 | ~180* | $925.20 |
Archival Products Clear front music binders/pocket 9 ½ x11 | ~ $6.91 | ~180* | $1243.80 |
We may need to order larger music binders depending on score sizes within the donation. | Approx. $6.21 to $8.09 |
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Gaylord Linen thread spool 18/3 unwaxed | $22.25 | ~2 spools | $44.50 |
Gaylord Permalife roll of paper 24” x 50 yd (may need a frame to hold it) (alternate for Tyvek pockets below) | $41.99 | 1 roll | $41.99 |
Archival Products Tyvek pockets, sold separately (alternate for roll paper above) | ~ $1.45 | ~180 | $261 |
(optional) large paper/cardboard cutter |
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Jade 403 adhesive | $12.45 | Old glue is unusable | $12.45 |
Shipping | unknown | unknown | ?? |
Est. Total |
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| ~$2500 |
4. Timeline and Benchmarks:
Date(s) | Activity | Assigned to: |
July 2022 | Identify material and develop inventory list of material | Rachel |
July 2022 | Bring material to Library | Rachel/Seth |
June 2022 | Music score procedures simplified or created | Melanie |
June 2022 | Train Students Tech on binding process | Melanie |
August 2022 | Organizing/Assessing Collection | Melanie |
August 2022 | Ordering Supplies | Liz |
December 2024 | Cataloging / Processing | Melanie/Copy cataloging volunteer/Student Tech |
5. Statistics and Tracking
Inventory will be loaded into the CMS Item Tracker. Additional fields for processing will be added to the base. Catalogers, copy catalogers, and student techs will record cataloging and binding progress in the CMS item tracker.
Monthly stats on cataloging and processing will be recorded in the CMS stats Airtable base.
6. Communication Expectations/Reporting:
A view of the Flute Score donation will be made and provided to the Music Liaison Librarian (Rachel) to monitor progress.
Melanie will report monthly in the Cataloging Projects and Ongoing Work form: Airtable | Everyone's app platform
7. Workflows/Procedures