Music recording: CDs - Fast Cataloging Workflow

Owned by Melanie Shaw
Last updated: Mar 18, 2024
10 min read

Streamlined music CD sound recording cataloging

Rev. for RDA and other updates 12/17/2014; rev. 5/20/2018-6/8/2018; updated location & label 9/3/2020; migrated to Confluence 8/26/2021

Note: in building this guide, I have attempted to pull out the most discovery and selection-driven portions of the vast cataloging rules and interpretations that can be used while cataloging a music audio CD or DVD or or similar sized optical disc. Suggestions for improvement are welcome.

Fixed Fields:

Type: j

Lang: of the music; if several: mul; if largely instrumental: zxx

Form: blank

Comp: click on the drop down list of codes to check; often CDs have multiple forms: mu

AccM: accompanying material, such as a booklet; Click on drop down arrows to check; one of the more useful to check for in a CD record, is if CD insert has song lyrics or libretto: d

Fmus, Part, & TrAr: check that all are coded n

 

024 Barcodes/Standard Numbers.

Barcodes are very useful for initial searching, if the CD has one. In OCLC use the prefix of sn: then scan in the number, or use the Keyword/Numeric dropdown menu for standard number. However, input errors are common in CD records. If the record was found using another search, check the 024 for missing 1st and last digits and scan the correct barcode in. If there’s no 024 but the CD matches everything else in the bib: add a 024 field & scan the barcode in.

 

1st indicators of barcodes most commonly seen in CD bib records:

1

UPC number.

12 digits entered with no spaces or hyphens. 071649396501

3

EAN number.

13 digits entered with no spaces or hyphens. 9780838934326

2nd indicators – blank, unless scanned number doesn’t match printed number on the barcode.

 

028 Music publisher numbers

If the CD has no barcode to scan, search this first. In OCLC, use mn: (publisher number) and type in without punctuation or spaces; try searching shorter variations if the 1st search has no results. If bib was found using another search, check that 028s match the numbers on the CD; if non of them match, or if a number is missing from the record; the item may need another record or original cataloging.

 

028 1st indicator:

Shows the type of publisher number (CD types in bold).

0

Issue number (on disc label, or for groups of CDs, on the packaging)

1

Matrix number (from around center hole, rare in CDs, common in vinyl)

2

Plate number (scores only)

3

Other music number (usually scores)

4

Video numbers only

5

Other publisher number (music numbers, anywhere else)

028 2nd indicator:

2nd indicator with 0 or 3:

Should have a matching 500 music publisher number note.

2nd indicator 2:

Needs no 500 music number note.

 

 

245 Title:

for CDs, check 245 by looking at disc surface or label, but if CD label title isn’t useable, can also be found on the container, or insert, or other accompanying material. RDA records don’t need GMDs (in ǂh), but some may have been “hybridized” in OCLC; for now, leave them in.

 

100/240 Composer Name and Uniform Title (or “preferred” title).

Very few classical music CDs have just 1-2 works; but for them, check for 240 with a generic title. Generic titles will contain the category of music, often followed by one or more qualifiers, which gather similar generic titles of music together.

Example:

100/240 in MARC record:

100 1_ Debussy, Claude, ǂd 1862-1918.

240 10 Preludes, ǂm piano. ǂn 1er Livre

 

The OCLC Control Heading command won’t work on 240 fields; instead look up the composer and check for the title in the Authority File results to see if there are any established author/title records. The authority record will have a 100 for the preferred author/title combination:

100 1_ Debussy, Claude, ǂd 1862-1918. ǂt Preludes, ǂm piano, ǂn book 1

 

Check Authority Record title (starting with the first word in the ǂt) against the 240 title:

100 1_ Debussy, Claude, ǂd 1862-1918

240 10 Preludes, ǂm piano. ǂn book 1 the correct form pasted from the authority record

 

If there are no matches with the 240, or if it is broader than the actual piece on the CD, just compare with the few authority records that do exist. 100/240 Uniform titles are most important to have in Classical (Art) Music CDs. Popular music CDS or CDS with multiple works may not need them.

 

700ǂaǂt Name/Uniform title:

CDs often have several works on a disc. In these cases, OCLC’s Edit--Control Headings --All or Shift-F11 is handy for checking most of them. You may need to control some headings manually using OCLC’s Edit--Control Headings—Single, or F11.

Examples:

700 12 Handel, George Frideric, ǂd 1685-1759. ǂt Water music.

700 12 100 1_ Beethoven, Ludwig van, ǂd 1770-1827. ǂt Quartets, ǂm strings.

 

Check that OCLC doesn’t truncate the title. However, in many cases, only part of the 700 name/titles can be controlled: just look over the titles for obvious errors, and leave them in. For really large lists of contents, the 700 name/title entries that don’t Control may be too numerous to check manually: just run an eye over them, and leave them in the record. 730 uniform titles can also be controlled.

Examples:

700 12 ǂi Container of (work): ǂa Sibelius, Jean, ǂd 1865-1957. ǂt Andante festive. title controlled

700 12 Meyer, George W., ǂd 1884-1959. ǂt For me and my gal. composer controlled only

730 02 Melismata. ǂp Three ravens; ǂo arranged. single piece within a larger work

260/264 Publisher/etc. For year of publication/manufacture of CD, double-check against the various dates of invention in the CD format notes (below); some will show dates from before the format was invented. Dates with c or © (copyright), should refer to the printed material accompanying the disc; Disc copyright should be phonogram dates shown by p or ℗. You can change p to ℗.

 

CD format fields: 300, 336/337/338, 344/347, and 007

Basic physical description:

300 CDs are “sound disc” for AACR2 rule cataloging, but “audio disc” in RDA, but min. & hr. are still abbreviated.

AACR2: 1 sound disc (1 hr.) : ǂb digital ; ǂc 4 3/4 in.

RDA: 1 audio disc (1 hr.) ; ǂc 4 3/4 in. subfield b in RDA records is often left off

 

33x Content/media/carrier terms: mandatory for RDA, but now often found in hybrid AACR2 records (we will add them to records missing them, if there is time).

336

performed music ǂ2 rdacontent

mandatory

 

337

audio ǂ2 rdamedia

mandatory

 

337

computer ǂ2 rdamedia

optional

Can be deleted

338

audio disc ǂ2 rdacarrier

mandatory

 

338

Computer disc ǂ2 rdacarrier

optional

Can be deleted

 

Other physical format fields:

AACR2 records should have this note (coded as 500 or 538), but are allowed have more:

500 Compact disc.

538 Compact disc.

 

RDA records should have either a 500 Compact disc note, or paired 344 & 347 fields, but may have both. Some RDA records will have more subfields filled in, but minimally should have:

344 digital ǂb optical ǂ2 rda

347 audio file ǂb CD audio (or whatever the format is) ǂ2 rda

 

Common CD format quickguide:

CD Audio:

Most common form; invented 1982; files in CD-DA, but files on PCs show as WAV or AIFF files

300 1 audio disc : ǂb digital, stereo ; ǂc 4 3/4 in. subfield b in RDA records usually left off

344 digital ǂb optical ǂg stereo [or mono] ǂ2 rda RDA field

347 audio file ǂb CD audio ǂ2 rda RDA field

500 Compact disc. AACR2 bibs, sometimes in RDA bibs also

 

DVD Audio (also called DVD-A or DVDA)

Becoming more common; invented 1999/2000.

300 1 audio disc ; ǂc 4 3/4 in. subfield ǂb in RDA records generally left off

344 ǂa digital ǂb optical ǂg stereo ǂg surround ǂ2 rda RDA field

347 ǂa audio file ǂb DVD audio ǂ2 rda RDA field

 

Hybrid SACD (Super Audio CD)

Competitor to DVD Audio; invented in 1999; most are Hybrid SACD (both SACD and CD audio)

300 1 audio disc ; ǂc 4 3/4 in. subfield ǂb in RDA records is generally left off

344 ǂa digital ǂb optical ǂg stereo ǂg surround ǂ2 rda RDA field

347 ǂa audio file ǂb CD audio ǂb SACD ǂ2 rda RDA field- Hybrid SACD

MP3 CD

Started late 1999/2000; files encoded in MP; (often on CD-R or CD-RW discs)

300 1 audio disc ; ǂc 4 3/4 in. subfield ǂb in RDA records is generally left off

344 ǂa digital ǂb optical ǂg stereo ǂg surround ǂ2 rda RDA field

347 ǂa audio file ǂb MP3 ǂ2 rda RDA field

 

Accompanying material may be described differently in AACR vs RDA (3 different possibilities):

AACR2: 300 2 sound discs (2 hr., 45 min.) : ǂb digital, stereo ; ǂc 4 3/4 in.

500 Program notes by Roger Tellart (iv, 26 p.) inserted in container.

RDA 1: 300 2 audio discs (2 hr., 45 min.) ; ǂc 4 3/4 in.

500 Program notes by Roger Tellart (iv, 26 pages) inserted in container.

RDA 2: 300 2 audio discs (2 hr., 45 min.) ; ǂc 4 3/4 in. + ǂe 1 booklet (iv, 26 pages ; 12 cm)

500 Program notes by Roger Tellart.

RDA 3: 300 2 audio discs (2 hr., 45 min.) ;ǂc 4 3/4 in.

300 iv, 26 pages ; ǂc 12 cm two 300’s, we usually convert to RDA 1 or 2.

500 Program notes by Roger Tellart.

 

007 Coded format field:

Check for 007 and add if missing; OCLC displays the codes in OCLC-specific subfields:

007 s ǂb d ǂd f ǂe s ǂf n ǂg g ǂh n ǂi n ǂj m ǂk m ǂm e ǂn d

 

Five codes are optional: and are often left out for mass produced CDs: ǂf, ǂj, ǂk, ǂl, ǂm

 

A handy menu-driven entry for field 007 is hidden in the OCLC standard macros:

Tools, Macros, Manage, OCLC (click on the +), choose Add&Edit007, finally click on Run

(Or assign an unused keystroke for added convenience).

 

Call Numbers and Subjects: 050/090 and 6xx fields

 

050/090 Call numbers:

music CDs will be using the score M classification numbers in LCC; in general, the arrangement is by type and numbers of instrument (or voice). Popular music is often separated into vocal music by country and cuttered by singer or group, then date. However, as many music libraries do, at USU, we prefer to add a second cutter for title, which is particularly needed for prolific groups like the Beatles. Always check anything by popular groups that started in England & moved to the United States, as they can be scattered between the two numbers.

Examples:

M

1741.18 Vocal music, folk ethnic etc., England, popular music collections (includes Jazz vocals)

.B42 Beatles (group)

P5 Please, please me (title)

1987 date

 

M

1630.18 Vocal music, folk ethnic etc. United States, popular music collections (includes Jazz vocals)

.A75 Armstrong, Louis

E77 The essential Louis Armstrong

2004

 

M

1630.18 vocal, folk etc,, United States, popular

.B68 Bound for glory (Title of collection of various artists, so just one cutter)

2005

 

M

1366 Jazz Ensembles

.B47 Best of jazz 3

1990

pt.3

 

Call Number Composer Cutters:

At USU, we are attempting to be more consistent in grouping composer cutter numbers for Classical music. Check the M Composer Cutters list in the online procedures for Music & Sound Cataloging against the 050 or 090 second cutter. However, if our local cutter doesn’t fit in the existing call numbers around it in Sierra, change it to fit. Place any call numbers with these altered composer cutter numbers in a 090 field.

Example:

050 00 M1500.B827 ǂb B54 1985

090 M1500.B837 ǂb B54 1985 adjusted composer cutter

 

CDs of classical music that only have one piece of classical music with generic 240 field titles may have call numbers with the opus number, thematic index number, serial number, key, or composed year in place of the (second) title cutter. However, this is fairly rare in CDs.

M1000.B43 ǂb op. 21 1991

(opus number)

M3.1.B3321 ǂb K. 124 1968

(thematic index)

M1000.B4 ǂb no. 2 1980

(serial number)

M1122.T44 ǂb Dmin. 2012

(key)

M 717.P685 ǂb (1939) 1945

(year composed)

650 Subjects—for CDs, we use the LCSH music genres/forms-

…developed originally for scores. In music, these are still placed in the 650 field; the genre/forms of music are usually distinguished from topical music subjects by plural versus singular nouns. Not all music subjects will be found in Classification Web or controlled in OCLC, since many can be constructed by adding instruments, numbers and other modifiers. Look for similar genre/forms in Classification Web and use them as a guide to check the bib record’s subjects.

Examples of constructed subject headings:

650 0 Quartets (Bassoon, clarinet, oboe, guitar), Arranged. “Arranged” added

650 0 Canons, fugues, etc. (Piano, bassoons (2)) instruments and number added

 

Also check to make sure the musical term can be qualified by instruments, as, for instance, Jazz, blues, and other popular music genres are not—for these each different genre or instrument type has to be established in LCSH; each should be controllable in OCLC.

650 0 Jazz vocals.

650 0 Bassoon music (Blues)

650 0 Blues (Music)

650 0 Rock music.

909 Cataloging statistics field:

https://usulibrary.atlassian.net/wiki/spaces/ULC/pages/1422721027

949 automatic item creation field. Apply the Constant Data musicCD949. Copy & paste the call number, insert spaces between parts of the call #, and remove the ǂb, you can scan the barcode and/or add the item code 1 at this time or wait until after export:

949 M 1741.18 .B42 P5 1987 ǂi barcode ǂl almc ǂt 69 ǂx item code 1 ǂk a ǂm Check that CD is in the case

 

 

Sierra and physical processing

 

Item Record codes to check:

Item Code 1: usually 17 (firm order) or 18 (gift)

Item Type: 69 MusicCD – 5 Day Loan

Location: almc (LMC)

Status: a (available soon)

Barcode: Scan barcode then place barcode under the CD for single discs; or under 2nd disc if more than one; large boxed sets will often need to be barcoded on the outside of the box.

Message: make sure the "Check for CD message" is present, and add it (or edit it, for more than 1 CD).

Check that CD is in the case! Only one CD in the case

Check that all x CDs are in the case! More than 1 CD; x=number of CDs in the case

 

Print Label template: MClmcMusCD

The label is placed in the lower left hand corner on the CD insert, if there is one; otherwise just on lower left corner of the CD case. (CD cases are filed in the LMC Music CD drawers with the spine up, so the lower left label is easily seen.)