HOLDINGS issues clean up in Sierra

Original reason for creating this list of Holdings was to clean up the “asgen” location in the Holdings Records.

Opening Holdings Records in Sierra

1. In View drop-down choose All

2. Select the the c-number holdings record line

3. Click on Record button to the left

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Alrighty, lets see if I can list the various conditions that we’re going to find…

1. Condition A:

   1. There is just 1 Holdings Record:

      1. The 8xx holdings field has just a single copy number, or is blank,

   2. There is just 1 Item,

   3. The bib is a single volume monograph.

      1. Example of a single Holding field 866 with just “c. 2” in it:

         

   4. If all of the above are true, delete the Holdings Record, (but not the item):

      

   5. Mark as DONE

2. Condition B: There is one Holdings record with two or more copies of a monograph:

   1. Description 300 xiv, 363 pages ;|c24 cm.

   2. Holdings 866 31 |81.1|ac.1 c.2

   3. Delete the Holdings Record and

   4. If both the Item Records say have Copy No.: 1, check the 945 migration field for a copy number, and if it is there, put it into the Copy No. field.

   5. If not, don’t worry too much about the copy number, the barcode will distinguish the items

      

      f. Mark as DONE

3. Condition C: The items have parts in the Volume field, and are all items are in the same location

   1. Open the Holdings Record and edit the holdings location to match the item location.

      

      b.

4. Condition B: All Holdings records are simply items in different item locations.

5. Condition C. all Holdings records refer to copies only.