Created – Andrea P. - April 2013; uploaded with minor formatting & updating on 8/23/2023
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In addition, the bib records for these items should have a 007 field. The 007 should look similar to this…
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007 Field
For subfields and values see: OCLC bib formats: 0xx Fields
If there is a 007 already, then check to make sure the subfields are correct, especially the subfields a and b. If there is not one listed, then add one, but if unfamiliar with the formats, you can choose to only add . See OCLC Bib formats above to find the values. For computer discs, you can fill out just the subfields a and b, if the other values are not easily found.
To check 007 in Sierra: Expand field; double-click each to check the code values
To check 007 in OCLC: Tools; Macros; Manage; OCLC+; Add&Edit007; use drop-downs to see code values
Examples:
In Sierra:
007 co|bgu|||||||| ← CD-ROM (the vertical bars: | are blank non-coded subfields)
007 co mg||||||||| ← another CD-ROM
007 vd cvaiz| ← DVD
007 sd fungnn|||e ← CD sound disc
In OCLC Connexion:
007 v ǂb d ǂd c ǂe v ǂf a ǂg i ǂh z ǂi k ← DVD video
007 v ǂb d ǂd c ǂe s ǂf a ǂg i ǂh z ǂi k ← Blu-ray
007 c ǂb o ǂd c ǂe g ǂf a ← CD-ROM (interactive program with color & sound)
007 s ǂb d ǂd f ǂe s ǂf n ǂg g ǂh n ǂi n ǂk m ǂm e ǂn e ← CD audio
Adding a 007 Field if one is not present
In Sierra:
1. Select the edit record
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5. Enter the appropriate values for Mat Catg and Spec Mat (usually c and o)
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6. Save changes
In OCLC Connexion:
Tools; Macros; Manage; OCLC +, then Add&Edit007; Run
Choose a Category from dropdown menu, click OK
Fill in the rest of the values; then click OK
done!
007 v ǂb d ǂd c ǂe v ǂf a ǂg i ǂh z ǂi k
Can also use the Macro to Edit or simply check preexisting 007 fields
Check 020 field
Make If there is a separate ISBN for the disc; make sure that the ISBN number on the CD and the title on the CD (if applicable) match those listed for the book.
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Other Fields
The bib record MAY or may not include the following fields pertaining to the disc(s)*
A 500 field that describes the contents of the disc.
A 505 field for the table of contents of the accompanying disc (has a first indicator of 8 and a second indicator left blank), unless you feel that it is vital information for the patron to know.
A 538 field that describes the system requirements for the disc.
And many more are being added each day. Check check that they seem to Look thru them to see if they describe the right format.
*If these fields are included leave them in the record…if record (unless they are mistakes)…if they are not included you are NOT required to add them.
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Books with accompanying discs should have one attached item when cataloged. In Sierra, add the additional item for the disc. Follow procedures for creating a new item in Sierra with the following codes:
Item Records
Item type: 62 CD-ROM ← used for all 4 3/4 inch discs regardless of media type
Location: acirc
Call number: 090 _ _ [The same call number as the book followed by the disc type, which is found in the 300 field]
Example: F 1221 .Z3 H86 2008 CD-ROM
Possible terms include:
CD DVD Floppy disk
CD-R DVD-ROM Sound disc
CD-RW DVD-RAM Videodisc
CD-ROM Computer optical disc ← (obsolete term) we can change this to CD-ROMupdate it, but it is it’s not required
Photo CDs Blu-Ray
Barcode = scan a barcode and place it on the front of the plastic case that will hold the disc, on the upper right-hand corner. (see diagram on the last page)
Volume Information not applicable(we don’t use)
Label using the template: MCcircdesk
Then attach the label on the front of the plastic case, on the top left-hand side so it will be easier to read from the top of the disc case
Attach a yellow label to the front cover of the book, towards the bottom, which should read:
“THE COMPUTER DISK(S) THAT ACCOMPANY THIS BOOK CAN BE FOUND AT THE CIRCULATION DESK”
then cover the yellow label with a clear label protector to protect the label & help it adhere properly.
Attach a yellow label to the front of the plastic case, in the center at the bottom, which should read:
“SEE ACCOMPANYING BOOK FOR SYSTEM REQUIREMENTS”
maybe not
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needed for sound CD or DVD?
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then cover the yellow label with a clear label protector to protect the label & help it adhere properly
← ask Kurt
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Check the items in the Public view display for errors
All All the discs that accompany books are shelved at the Circulation Desk except those that go to the Art Book Room or that are held in the Library Media Area (both of which has it’s have their own complex workflow).
Take book and disk down to Circulation and place on regular Cataloged shelf, but put the disk into the blue provided box for better protection.