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Melanie Shaw

Melanie Shaw

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  1. In View drop-down choose All

  2. Select the the c-number holdings record line

  3. Click on Record button to the left

    • image-20250204-190919.pngImage Removedimage-20250204-190919.pngImage Added

Condition

Bib record

Holdings record(s)

8xx holdings summary

Item record(s)

Action

A.

single volume monograph

1 record

  • single “c.#”

  • or blank

1 record

  • nothing in Volume field

  • or copy #

Delete holdings record

B.

single volume monograph

1 record

two or copies

866 31 |81|ac.1 c.2

2+ records

  • nothing in Volume fields

  • or copy #:

    • cop 2

Delete holdings record

Move copy number to proper field, is it’s in the Volume field

C.

single volume monograph

1 record

Multivolume holdings

866 30 |81|av. 1-v. 12

1 or more items in the same location

  • If more than one holdings, delete extras, add other vols to 8xx field

  • if Volume fields are not occupied look in Call number or 945 field, then add to Volume (remove from call number)

Edit Location field to match item locations; it’s possible to find. If unfindable, put a note in spreadsheet and move on

Alrighty, lets see if I can list the various conditions that we’re going to find…

  1. Condition A:

    1. There is just 1 Holdings Record:

      1. The 8xx holdings field has just a single copy number, or is blank,

    2. There is just 1 Item,

    3. The bib is a single volume monograph.

      1. Example:

        • image-20250204-184014.pngImage Added

      2. Example of a single Holding record field 866 with just “c. 2” in it:

        image-20250204-183859.png

    4. If all of the above are true, delete the Holdings Record, (but not the item):.

      image-20250204-184014.pngImage Removed

    5. Mark as DONE

  2. Condition B: There is one Holdings record with two or more copies of a monograph:

    1. Description 300 xiv, 363 pages ;|c24 cm.

    2. Holdings 866 31 |81.1|ac.1 c.2

    3. Delete the Holdings Record and

    4. If both the Item Records say have Copy No.: 1, check the 945 migration field for a copy number, and if it is there, put it into the Copy No. field.

    5. If not, don’t worry too much about the copy number, the barcode will distinguish the items

      image-20250204-190304.png

      f. Mark as DONE

  3. Condition C: The items have parts in the Volume field, and are all items are in the same location

    Open the Holdings Record and edit the holdings

    location

    to match the item location.

    image-20250204-190530.pngImage Modified

    b.

  4. Condition B: All Holdings records are simply items in different item locations.

  5. Condition C. all Holdings records refer to copies only.