A very brief training guide to creating holdings records in Sierra
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Copy the call number from an Item Record
If you don’t already have them; make note of the actual holdings
choose c = Holdings in View dropdown; then click Attach New Holdings
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2-Choose SerialHold (most complete template)
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Can fill in the values for each menu view; then click Next,
OR can click Next thru the all the menu views; then fill everything out in the full record view
for values & codes, go to: 6-Extremely brief guide to filling out the Holdings Record
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4-When the Create Card view comes up, click Cancel
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5-then Click on New Record:
If already filled out, check everything, then Save
or, start filling everything in:
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6-Extremely brief guide to filling out the MARC Holdings Record
Sierra Specific Fixed Fields (at the top of the Holdings Record):
Location:
gjrnl = BARN journals
gbks = BARN books (annuals, etc.)
iabb = SCA (formerly ABR) Beat Magazines
agov = Government Documents (Gov.Info.)
etc.
MARC Leader:
Already filled out in the SerialHold form:
MARC Leader #####ny 22#####3n 4500 ← hover over field; right-click; Expand Field:
RECORD TYPE: y = Serial holdings OR v = multi-volume monograph holdings
ENC LEVEL: 3 = Encoding Level (top level of enumeration/date only)
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008 fixed field:
008 121120 5 u 8 0 001 u a eng 0 ←hover; right-click; choose Expand Field
R/A Stat:
4 = currently received
5 = not currently received (many non-subscription titles, title changed, donations, etc.)
2 = publisher stopped publishing it
Language (of captions): eng = English language captions (unless they’re not); usually we use English, even if serial uses foreign-language erms, but on occasion, we have chosen to use the original language (Example: Bd. 2)
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852 field, which in Sierra is mainly call number:
852 31 |hC 21.5: ←SuDoc and most SCA local call numbers fit into |h
852 01 |hOK1|i.B345 ← For call numbers (with |a and |b in bib record), for Holdings, use ; change to |h and |i
853/863 fields (finally, the actual Holdings Fields):
853 03 |81|av. ← Volume prefix
863 30 |81.1 |a883-930 ← volume numbers
For fuller directions and examples, go to:
Brief workflow:Holdings Record Brief Workflow or to:
Full Holdings Procedures: MARC Holdings Records Full Procedures
7-Save the Record!
Example of new record:
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