A very brief training guide to creating holdings records in Sierra
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Copy the call number from an Item Record
If you don’t already have them; make note of the actual holdings
choose c = Holdings in View dropdown; then click Attach New Holdings
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2-Choose SerialHold (most complete template)
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Can fill in the values for each menu view; then click Next,
OR can click Next thru the all the menu views, and fill everything out in the full record view.
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Used in Serials to manage subscription serials:
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5-Click on New: Record:
If already filled out, check everything, then Save
or, start filling everything in:
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6-Extremely brief guide to filling out the MARC Holdings Record
Sierra Specific Fixed Fields (at the top of the Holdings Record):
Location:
gjrnl = BARN journals
gbks = BARN books (annuals, etc.)
iabb = SCA (formerly ABR) Beat Magazines
agov = Government Documents (Gov.Info.)
MARC Leader:
Already filled out in the SerialHold form:
MARC Leader #####ny 22#####3n 4500 ← right-click; Expand Field:
RECORD TYPE: y = Serial item holdings OR v = multi-volume monograph holdings
ENC LEVEL: 3 = Encoding Level (top level of enumeration/date only)
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008 fixed field:
008 121120 5 u 8 0 001 u a eng 0 ← to check/edit: right-click; choose Expand Field
R/A Stat:
4 = currently received
5 = not currently received (many non-subscription titles, title changed, donations, etc.)
2 = publisher stopped publishing it
Language (of captions): eng = English language captions (unless they’re not)
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852 31 |hC 21.5: ← Copy from bibliographical record call number field
852 01 |hOK1|i.B345 ← For call numbers with |a and |b subfields in the bib, change to |h and |i
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853 00 |81av. ← Volume prefix
863 20 |81.1 |a883-930 ← volume numbers
7-Save the Record!
Example of new record:
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8-
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almost final step (check public display)
View; Public Display
If holdings don’t display properly, go back and fix:
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9-Count statistic
For anything not covered here, go to:
Brief workflow:Sierra Holdings Record Brief Workflow or better yet:
Full Holdings Procedures: MARC Holdings Records Full Procedures