Receives-ILLiad portion

Processing RECEIVES (items received in mail from OTHER libraries)

Instructions

1. Open ILLIAD 

   1. Under the Borrowing Tab at the top, click on the button labeled “Check In From Lending Library” 

   2. Find lending library’s paperwork in first received item.  

   3. Find ILL/OCLC # and scan or type it in the “ILL Number” field (top of page.) This should bring up a record of the requested item.   If it does not, bring the item to Bianca.  

   4. Check that all info is correct-  

      • book title-does it match, is it the correct year 

      • lender – are we getting it from the selected library 

      • make sure loan is selected and not article  

      • Is there more than one piece (multiple vols) -change # of pieces.   

        • CDs –depends on if it is attached inside or not-come ask 

        • More than 4 microfilm reels-come ask 

      • Make a note of any noticeable damages in the ILLiad record note field 

   5. Note ALL restrictions (e.g. No Renewals (all GWLA -see below), In Library Use Only etc.)

      • Check/uncheck the appropriate boxes

      • **All microforms and items from Library of Congress are In Library Use Only 

   6. Check due dates- 

      • Make sure due date does NOT fall on a day the library is closed or on weekends.  Change the dates accordingly to the nearest open day. 

        • Refer to Holidays and Library closures sheet for exact dates

      • Rapid item due dates do not match, change ILLiad due date to match lending library’s paper work making sure to not put on holiday or weekend 

      • End of semester due dates 

        • Undergrads ONLY-make due no later than last week of semester 

   7. Once everything is accurate, “Check In” item 

      • Set aside and REPEAT steps with next item.

   8. Once all the items have been checked in close the tab, click on the Borrowing tab at the top.  Click on the button “Print Receives”

      • Big print outs (2 per page)

        • Book Bands go around the front cover of the item.(do not tape directly to book) 

          • Books for DIS, CUP, CUB- refer to Distance Book Procedures steps 3b all the way through step 5 

        • Tape all the lending library’s loose paperwork inside to ours 

      • Small print outs (3 per page)

        • Place in corresponding book a few pages in so it doesn’t slip out

          • Barcode needs to stick out of the top of book (multiple pieces set, only have one stick out)

      • If multiple pieces write # on both sets of print outs. ( 2 pieces- 1 of 2 and 2 of 2)

GWLA SCHOOLS:  UUM, UBY, AFU, AZS, AZU, COD, COF, CSL, DLM, DVP, EYW, HDC, HUH, IAY, ILU, IQU, ISM, IWA, IXA, IYU, KKS, KKU, LDL, MUU,NTE, OKS, OKU, ORE, ORU, RCE, SOI, TXA, TXH, TXI, WS2, WTU, WVU, WYU, UNL  

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