2024-05-07 Digitization Huddle

Announcements and Updates	Staffing	Recognition	Big Picture Items

Announcements and Updates	Staffing	Recognition	Big Picture Items
Spaces - no news yet Biology theses are done!	Ella is gone until June 17 Dan gone for a couple weeks at the end of May; final day is June 24	Theses! Everyone is awesome!	Location space More personnel - PT on pause Sustainability/funding

Weekly Snapshot Review	Questions	Analysis	Notes	Action Items

Weekly Snapshot Review	Questions	Analysis
Files Digitized	Are the numbers correct and make sense? Are there any anomalies in past and current?	Base Issue Training/Workflow Issue Productivity Issue Job Well Done!
Completed Projects	Are the numbers correct and make sense? How many late deadlines?	Base Issue Training/Workflow Issue Productivity Issue Job Well Done!
Deadlines	Are the numbers correct and make sense? How are we meeting our deadlines? What adjustments need to be made this week? How can we show that late deadlines are mostly LIT?	Base Issue Training/Workflow Issue Productivity Issue Job Well Done!
Current Projects	Are the numbers correct and make sense? How are projects being selected to work on? Is the tech interface working? Are students using it the way we assume? How do we reduce current departmental projects?	Base Issue Training/Workflow Issue Productivity Issue Job Well Done!
Deliverables	Are the numbers correct and make sense? Are the interfaces displaying correct info? Are the deliverables in a good proportion? If not, what adjustments need to be made this week?	Base Issue Training/Workflow Issue Productivity Issue Job Well Done!

Goal #1

Data Accuracy

Clean up the backend

Pulling correct info, is it correct?

Database Structure

XXXX

Person	Priorities	Needs / Resources / Equipment	Barriers / Problems	New Action Items	Current Action Items

Person	Priorities	New Action Items
Branson	Drives cleaned Get stuff to Darcy Summer plans solidified - who will be assigned where, hiring for Dan’s position, Malori leaving?, etc. Hire for Dan’s position while Ella is on study abroad Talyn payroll issues - figuring out	@Branson Roskelley Clear out Confluence tasks
Katriana	A-boards - theses are going fast Would like to do some scans herself to increase numbers on the 13000
LaLine	Inventory ABBYY Fine Reader Roboscan - BIOS	@LaLine Ray Contact Todd to set up base demo for Exec
Margaret	Working on ORC assignee issues	@Margaret Winward Fix dashboards so they are ready for the Exec demo

Other	Contributor	Notes	Action Items

Other	Contributor	Notes
Build and Test group - figuring out how to make things work. Need another meeting, but not until after inventory. Until then, carry on as usual. For special projects, make sure you give all the appropriate people a heads up.	LaLine
Scanner cleaning	Branson	Needs to be every 6 months instead of once a year. Please try the chamois versus the other cloths. Alcohol - need another container for upstairs/downstairs If we get our own space where we can control the dust better, it should help with keeping machines cleaner.