Digitization Huddle (2/6/23)
- Margaret Winward
- Katriana Chabries
Announcements and Updates | Staffing | Recognition | Big Picture Items |
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Weekly Snapshot Review | Questions | Analysis | Notes | Action Items |
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Files Digitized |
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| We will have a working meeting to go through all of these stats for accuracy. | See if we can make “Primary Equipment” a required field in Tech interface – No, That is not an option When “No Digitization Needed” is selected, add “Previously Digitized” to Primary Equipment Update manual scan totals per equipment on Snapshot |
Completed Projects |
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| On Weekly Snapshots under “Completed Projects”, separate completed projects and scans by department |
Deadlines |
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| Lengthen due dates on backlog theses and dissertations (30 days after creation) Once QC is done, deadlines should look better (IF workflow is altered with longer deadlines for backlog theses/dissertations) Actual Due Date vs. Preferred Due Date - eliminate preferred due dates? - Move to LaLine conversation In Snapshot view, change overdue projects to exclude “No Digitization Needed” |
Current Projects |
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Deliverables |
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| New hire should be trained on QC to help us catch up with QC backlog. When we do cleanup, make sure to turn off communication emails! | Ensure curators are looking for Box link for completed projects, rather than a message from Branson Eliminate Final QC requirement Move Delivery tasks to Tech Interface for QC person to check off. If the Box link is missing, have them write a note tagging Branson Change Tech Interface to Digitization Interface and add a QC Interface with access to delivery “No Digitization Needed” projects remain in delivery queue |
Goal #1
Data Accuracy
Goal #2
XXXX
Goal #3
XXXX
Person | Priorities | Needs / Resources / Equipment | Barriers / Problems | New Action Items | Current Action Items |
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Branson |
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| @Branson Roskelley Send a naming convention for scanners (use asset tag) @Branson Roskelley Final QC - CP-RAR (1st priority) | |
Katriana |
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LaLine |
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Margaret |
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Other | Contributor | Notes | Action Items |
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Part-time employees (Malori, Ella, Talyn) | Margaret | Malori and Ella (very satisfied with their work) Talyn (work in process - working with Clint’s projects) Must work at least 2 hours blocks. Talyn is exception because he was hired by Clint. Branson now has a schedule from him. Since things are improving, Branson is okay. If that improvement does not continue, Branson will give one warning and then possibly part ways. Evaluate progress on a monthly basis. | @Branson Roskelley Follow up progress report on Talyn Mar 5, 2024 |
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