Beat Magazines: adding issues to serial records in Sierra

Find in Sierra by title

Can narrow by Print journal if title is common

Bibliographic record: Match serial issue to serial record:

Field	Ind.	Examples	Notes

Field	Ind.	Examples	Notes
008	__	810409d19701980nhuuu p 0 0eng d 821129c19uu9999caufx pe 0 a0eng d nhu - New Hampshire cau - California	right-click; Expand, to view definitions; see 260/264 19uu - century known 9999 - still going
035	__	(OCoLC)191716617	OCLC number
049		UUSG	SCA Art Book Room
090		PS1\|b.Z345 PS1\|b.A384	Most Beat Mag call numbers start with: PS1. Cutter based on title (some exceptions exist)
245	00	Zahir.	MATCHPOINT: title
260	__	[Durham, N.H.] :\|b[publisher not identified] N.Y., N.Y. :\|bLarry Fagin,\|c1968-1975.	MATCHPOINT:- publisher sometimes hard to find
300	__	volumes :\|billustrations ;\|c22 cm. volumes ;\|billustrations ;\|c22-39 cm OVERSIZE will be 38cm and higher	\|a if just “volume” add an “s” to end \|c size may change between issues Check if issue is OVERSIZE
362	0_	v.1-; 1970-	Enumeration: if issue is outside the publishing period, may need to be set aside for original cataloging
362	1_	Ceased after 1980.\|zCf.Letter from vendor.
336 337 338	__ __ __	text\|btxt\|2rdacontent unmediated\|2rdamedia volume\|2rdacarrier	format
500		"...is the shadow of the Rose and the Rending of the Veil."--v. 1, no. 2, 1970, t.p. Some issues also have a distinctive title. Publisher/editor: Diane Kruchkow (1976). Editor: Diane Kruchkow (1970-).	Notes such as the quotation shown, and names of editors can be a useful clue that an issue does indeed belong to a particular magazine title
590		Beat Little Magazine Collection.	Add, if missing
590		590 Gift of the Marie Eccles Caine Foundation (Iss.1, no.2-v.2, no.2). 590 Gift of Philip Ciapponi (c.2, iss.1, no. 2).	When new issues come from a different donor, note details of issues given by each (in separate 590).
650 650	_0 _0	American literature\|y20th century\|vPeriodicals. American poetry\|y20th century\|vPeriodicals.	Subjects
650	_0	Little magazines.	Can also be: 655 _7 Little magazines.\|2aat
700	1_	Kruchkow, Diane,\|d1947-\|eeditor. Smith, John Doe,\|d1932-	usually an editor, but leave alone, if not sure
740	02	Special section: "Poets of New England" (v. 2, no. 2, 1976).	We no longer do these special entries, unless specifically asked, but don’t remove them from existing Sierra records
909		John Smith\|b2024-10-07\|cEDIT\|dCMS STATS Jane Doe\|b2024-05-23\|cEDIT\|dCMS STATS	If you did any edits to bib record: add 590 field for yourself & current date

Item Record: Create a new Item for the issue in hand:

fields
Type [t]	37	Beat Magazines
Location *	iabb OR iabbo	oversize: 38 cm or higher
Status [k]	a [available soon) →	always change to - (single dash (available)) for Beat magazine
Call no.	PS1 .[cutter]	Copy from an existing item record
Barcode	real barcode	scan
Volume (3 lev)	V.1 NO.3 JUNE 1999	from issue
Internal note or x	Beat magazine
Copy	2+	if not the first copy, add copy number

Move the new item record to the correct volume/number line;

highlight new record, click on Move button and enter in line number to move to:

Print label using template:

MCbeatmag9 - shorter call number + V. NO. DATE YEAR
- PS
- 1
- .P652
- NO.180
- MAR
- 1988 ← up to 6 lines of call+ etc. on label
MCbeatmag8 - call number + V. NO. DATE YEAR is 7 or more lines on label
MCbeatmaOV - oversize 38cm or higher

Attach spine labels to the flag (high enough it can be seen) or on Mylar sleeve, if issues are really oversized.

Note: some oversize issues may need preservation to create an extra large Mylar envelope; if so, give issue to Melanie

Holdings:

When finished with a serial title, send Melanie a text with b-number, short title, and a note:

“b22795911 Dreams of a rarebit. Holdings Record needs to be updated”

Statistics:

Added items
Sierra edits (if bib needed edits)