Music Recording: Vinyl and 78 rpm "records"

Checklist for quick copy cataloging MUSIC on old audio (LP, 78 rpm, 45 rmp, etc.)

Melanie Shaw

10/27/14; loaded without edits; 6/2/2022

Short list of common older recording formats:

028 Publisher numbers

Best first search for sound recordings-- type the number without spaces or punctuation, and try searching variations of the number if the first search doesn’t work. If bib was found using another search, check that 028s match the numbers on the record; it not, or if number is missing; double-check rest of bib record, to make sure it matches the item in hand.

1^st indicator shows the type of publisher number (LP, 78, etc. common types in bold):

099 Call number

(Jazz music on vinyl was given a home-made class system, now we will use the ANSCR music recordings call numbers for any old, vinyl, 78s, etc. discs, and all USU Eastern sound records:

https://usulibrary.atlassian.net/wiki/spaces/ULC/pages/1522073601

245 Match the label title or album container title if label titles are all different, to the 245 title in the bib record.

In AACR2 bib records, make sure there is a subfield h [sound recording] after the subfield a and its punctuation. In RDA, 336, 337, and 338 is used instead:

245 00 Oedipus rex ǂh [sound recording] / ǂc the William Butler Yeats translation.

Music with two titles on the disc:

245 In music 78 & 45 rpm recordings, there may be a different title on each side. Transcribe each in the 245 field, but be sure to check that the second title has a 740 02 title field; add it for the second title if missing. Generally, the 245 will differ depending on whether the pieces share the same composer:

Two titles, same composer:

245 00 If I had a talking picture of you |h [sound recording] ; |b I’m a dreamer –aren’t we all? / |c De Sylva, Brown, and Henderson, from talking picture production “Sunny side up” ; [performed by] Ed Lowry.

Two titles, different composer:

245 10 If I only were sure of you |h [sound recording]/ |c Abner Silver, Nick Kenny ; [performed by] The High Hatters. Just a blue-eyed blonde / Gus Kahn, Ted Florito ; [performed by] The High Hatters.

100/110 and 700/710 relationship designators:

Some bib records use subfield e or 4 with relationship designator codes or terms in the 100/110/700/710 fields. In our library, we convert ǂ4 codes to ǂe terms or just delete ǂ4.

A few music designator terms:

composer, lyricist, performer, conductor, instrumentalist, singer

Music primary access points:

100/245 Popular music: 100 field can be the composer OR the performer; generally if all the music is by one composer, then 100 will be composer, but if music is by different composers, and if one performer (or performing group) is featured, then 100 can be the performer.

100/240/245 Classical music composers and classical music titles: classical music usually needs preferred or uniform title work. When Classical music recordings have just 1-2 pieces, check the bib for a 100/240 field combination with either a distinctive or generic title in the 240.

A list of generic music types can be found here:http://www.library.yale.edu/cataloging/music/types.htm

Examples of distinctive titles:

100 1 Cage, John.

240 10 Imaginary landscape, ǂn no. 4

245 10 Imaginary landscape no. 5 : ǂb for any 42 phonograph records.

100 1 Mussorgsky, Modest Petrovich, ǂd 1839-1881.

240 10 Noch' na Lysoǐ gore ǂn (1880)

245 10 Night on a Bald Mountain / ǂc Modest Mussorgsky.

An example of a generic title:

100 1_ Debussy, Claude, |d 1862-1918.

240 10 Preludes, |m piano. |n 1er Livre

245 10 Préludes |h [sound recording] / |c Claude Debussy.

Classical Preferred /Authorized Titles:

OCLC Control Heading commands won’t (yet) work on 240 fields. Instead, look up composer name in the OCLC Authority File and to check for Author/Title records. Check the Authority Record title (starting with the t subfield) against the 240 & correct if necessary:

Original bib record version:

100 1_ Debussy, Claude, |d 1862-1918.

240 10 Preludes, |m piano. |n 1er Livre

245 10 Préludes |h [sound recording] / |c Claude Debussy.

Authority record version:

100 1_ Debussy, Claude, |d 1862-1918. |t Preludes, |m piano, |n book 1

Corrected bib record version:

100 1_ Debussy, Claude, |d 1862-1918.

240 10 Preludes, |m piano. |n book 1

245 10 Préludes |h [sound recording] / |c Claude Debussy.

If there are no matches with the 240, compare with the patterns of uniform/preferred title authority records that do exist for the composer or ask.

700s with t subfields: LPs often have several works on a single disc or in multiple-disc sets. In these cases, the OCLC Control Heading command works well for checking the correct forms:

However, you may need to search manually if the Control Heading command doesn’t work. For really large sets, the 700 name/title entries that don’t Control may be too numerous to check manually; scan through the list looking for obvious errors.

260/264 check dates in the 260/264 field:

Pre-1976 discs may have no date printed on the disc, label, or cover, but dates can often be estimated by consulting some other source. Some will have copyright dates (for liners, cover design, etc.) or patent dates (for equipment and processes - not the recording itself). In many cases, the existing bib will show an estimated date; unless it looks really wrong, we’ll be assuming the cataloger that created the record did her/his homework, and will accept their date.

260/264 field, subfield c, estimated date examples:

300 Match the physical description to what you have in hand.

All sound recordings in this project are on discs—make sure the number of discs matches as well. All 78, LP, and 45 sound discs are analog. All 78 records are mono. LPs or 45s can be stereo or mono, but usually state “stereo” “stereophonic” etc. on earlier versions. Some later LPs were first digitally recorded on tape before conversion to LP.

511 Check for a performer note, add if not there, unless there are huge numbers of performers (or add Various performers):

511 0 Various performers. too many to list

Performers in 511 fields should have matching 700 or 710 fields, unless there are more than three, but if someone else has added every last one of them—great! Leave them in.

650 Subjects—for recorded music, we use LCSH music genre and forms which were developed originally for scores.

For music, these are still coded with the 650 field; musical genre/forms are distinguished from topical music subject headings by plural (music genre/form) vs singular (topic) term. Not all variations of music subjects can be found in Classification Web, since many can be constructed by catalogers with the addition of instruments. Look for similar genre/forms in Classification Web and use them as a guide while checking the bib record’s subjects.

650 0 Quartets (Basoon, clarinet, oboe, guitar), Arranged. ← “Arranged” added

650 0 Canons, fugues, etc. (Piano, bassons (2)) ← instruments added

Also check Classification Web to make sure the musical term can be qualified by instruments, as, for instance, Jazz, Blues, and other similar popular music genres are not—for these, each different instrument type has to be established in LCSH.

650 0 Jazz vocals.

650 0 Bassoon music (Blues)

650 0 Cornet music (Jazz)

650 0 Swing (Music)

650 0 Guitar music (Rock)

Fixed Fields (leader and 008 in Sierra):

007 Add, if not there:

To add or edit in OCLC Connexion: go to Tools-Macros-OCLC+-add&edit 007-run

007 in Sierra: type in 007 and s in the first position:

007__s

Click outside the field; then right-click in the 007 field and choose Expand Field:

Open

Item record:

Item Code 1: usually 17 (firm order) or 18 (gift)

Item Type: 70 (Music vinyl - day loan) ← includes older plastic records, such as 78s on shellac

Location: almc (LMC)

Status: a (available soon)

Barcode: Scan barcode then place barcode on the cover.

In Sierra, change Call Number field to 099 for local call number.