ABR & Art Collection Serials - Copy cataloging procedures
ABR & CAINE SERIALS [& monographic serials] – Add items/Copy cat. procedures
Mavis Molto – 2013:8/22,9/3; 2014:3/24,10/23,12/15; 2015:4/2,12/1; 2016: 11/18,11/22
-- met with Kathy S. to develop procedures below, 10/27/10
-- if questions – ask Barbara, Melanie
Uploaded to Confluence with minor updates: 9/21/2021
0. INITIAL PROCESSING – by ABR, except as noted
| ABR student | Cataloging |
Dups | x | ask ABR Curator re dups |
Dups in better condition * | x |
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Cover (if needed) | x |
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Gift tag (if wanted) | x |
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Location note (abr, artcoll…) | x |
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Letters & other pieces laid in | x |
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* if torn out pages, etc, attach note to replace; else give dup to gifts
1. NOTE ON EACH ISSUE-*v./no./year,*location,*donors(issues)
2. SEARCH SIERRA & OCLC
If brief acq record | 907 .b### [bib number] [overlays] |
If no brief acq record | add record - mono vs serial – ask KathyS |
3. CONSTANT DATA - ABR or Art Collection – ctrl-L
049 | UUSG [abr] [if no location given] or UUSV [art coll] |
590 | Gift of the ME Caine Fd (no.3). [unless different donor] |
949 | |a [call no] |i [barcode] |k - |l iab |t 6 |
4. NOTES
590 | Laid in: [Letters, etc. - ask Curator] |
5 SUBJECTS & CALL NO.
650 |
|
050 ^4 | regular LC no. - serials shelved with monographs |
Cutter no. | see procedure at end |
6. IF NEEDED – add 022, 310, Freq, Reg, SrTp, 362
7. BARCODE
if no cover | inside 1st page top |
if cover, pambind, jacket, box, sleeve | on bk/cover-not piece itself |
8. ENTER CHANGES, VALIDATE-shiftF5/F1l, PROOF
9. PRODUCE/UPDATE-shiftF7,EXPORTdelprevfileF5,IMPORT
10. EDIT - see Item/Hold/Edit procedure
11. ITEMS - see Item/Hold/Edit procedure
* oversize: stk h31/+ or w27/+ art col 36/+ abr 38+
| ABR(noncirc) serial/monog | ARTColl(circ) serial/monog | BARN2 serial |
Type [t] | 6 | 0 | 35 |
Location * | iab/iabov/ialoc | asart / asaro | gjrnl |
Status [k] | - [avail] | a [avail soon] | - [avail] |
Call no. | LC | LC | LC |
Barcode | real barcode | real barcode | real barcode |
Volume[3 lev] | V.1 NO.1 1999 | V.1 NO.1 1999 | V.1 NO.1 1999 |
Internal note | [art serial][oversz] | [art serial] | art serial? |
Copy | 2/+ | 2/+ | 2/+ |
12. HOLDINGS – see Item/Hold/Edit procedure
13. LABEL – [on cover] - front bottom left
ABR | ABR - over | ABR - case | Art Coll | Art Coll - over |
MERRILL ArtBkRm | MERRILL ArtBkRm OV | MERRILL ArtrBkRm Case [OV] | MERRILL ARTCOLL | MERRILL ARTCOLL OV |
14. STAMP – not if covered – otherwise stamp
15. OTHER (WHO DOES), PRINT, STATS, update oclc/prev title
| Tattle tape (ser/monog) | RFID | Chkin | Assoc Items/ BARN | Bring to |
ABR | -- * | Circ | -- |
| Circ green cart** |
Art Coll | Cat * | Circ | Circ |
| Circ shelf |
BARN1 | Cat | Circ | Circ | Circ | Circ shelf |
BARN2 | Serials | -- | -- | Serials | SerialsDept |
* per Kathy S. (4/11/13) ** add note for Tayce “ABR”
16. CUTTER NO.
| Cutters | Procedure |
Historical cutter problems |
| -- Search call number from OCLC in Merrill-Cazier library and BARN -- Modify cutter number, if needed, to fit serial alphabetically on shelf |
Single artist collections and exhibition catalogs | 1st cutter - for artist 2nd cutter - A4 (see table N6) – for collections/exhibition catalogs 2nd cutter – do this: cutter for gallery (if exhib catalog) OR cutter for author main entry | -- Results in conflicting call numbers -- In most cases, change 2nd cutter A4 to cutter for gallery (in the case of exhibition catalogs) or sometimes cutter for an author main entry |
Single artist photography catalogs – Exhibitions – [TR647] | 2nd cutter - for gallery, museum, etc. where exhibition was held |
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Single artist photography catalogs – Other photog collections [TR650-TR655] (by imprint date) | 1st cutter - for photographer 2nd cutter - for author, if applicable, or by title |
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Multiple photographers catalogs – [if falls in TR650-TR655] | 1st cutter - for main entry (LC practice)
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