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Special Collection books

Special Collection books

Owned by Anita Armstrong, created
Sept 08, 2021
2 min read

  1. Special Collections will put the book on the Special Collections Drop off shelf

  2. Paperclip any paperwork with the book to a copy of the request.  Place this in the metal basket on the desk

  3. Update the book band in Illiad the same as other requests

  4. Attach the book band to the bright blue band

  5. Open Sierra

    1. Set Function to Check Out

      1. Scan the barcode on the yellow Special Collections checkout card

      2. Type in a little "b" and then scan the TN barcode on the book band

        1. multiple volumes will need a special barcode for each additional volume

          1. tape these over top the TN barcodes on the big book band

        2. no “b” is required for special barcodes

      3. In the box that pops up : Go to File, then New Record, and then Bibliographic Record

      4. Scroll through to find ILS-item- on the fly, Select

      5. Type in book title after the (ILS)

      6. Scroll through to find ILS-item-on the fly, Select

      7. Save the record

      8. Change the due date to match the date on the ILLiad book band

  6. Shipping and return labels are placed in the front of the books just the same as other books

  7. All Special Collections items are sent FedEx.  Where the library is located depends on whether it is sent Ground or 2-day.  Libraries close to Utah go Ground.  Libraries far away go 2-day.  Please ask if you have questions.

  8. Package the book securely.  Wrap in bubble wrap or paper before packaging

  9. If the address is not in FedEx, then use the address on the shipping label to enter the information into FedEx.  You will need a phone number, if we forget to give you one please ask

  10. When item is returned to library

    1. Update item in Illiad the same as other books

    2. Sierra

      1. When checking the book in, type a little b and then scan the TN (Transaction Number) on the book band

    3. Remove book band and place in blue basket

    4. Find paperwork for book in metal basket and place back inside book

    5. Recycle copy of book band

    6. Place book on the Special Collections Pick up shelf

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Instructions

 

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