(3/20/24) Digitization Huddle

• Lean Management Training (working groups, followup in March)

• Todd joining huddle to see the stats

• New hire ? - hired!

1. Location space

2. More personnel

3. Sustainability/funding

Files Digitized

1. Are the numbers correct and make sense?

2. Are there any anomalies in past and current?

1. Base Issue

2. Training/Workflow Issue

3. Productivity Issue

4. Job Well Done!

Cyclon (Roboscanner) showing up, Dorothy (Talyn) not showing up.

Completed Projects

1. Are the numbers correct and make sense?

2. How many late deadlines?

1. Base Issue

2. Training/Workflow Issue

3. Productivity Issue

4. Job Well Done!

Graph not quite ready, but looking good.

Deadlines

1. Are the numbers correct and make sense?

2. How are we meeting our deadlines? What adjustments need to be made this week?

3. How can we show that late deadlines are mostly LIT?

1. Base Issue

2. Training/Workflow Issue

3. Productivity Issue

4. Job Well Done!

Current Projects

1. Are the numbers correct and make sense?

2. How are projects being selected to work on? Is the tech interface working? Are students using it the way we assume?

3. How do we reduce current departmental projects?

1. Base Issue

2. Training/Workflow Issue

3. Productivity Issue

4. Job Well Done!

Difference between TEST for Priority and Background - not working the same as the original ones. Filters? - Background seems to be working, but Priority not.

Deliverables

1. Are the numbers correct and make sense?

2. Are the interfaces displaying correct info?

3. Are the deliverables in a good proportion? If not, what adjustments need to be made this week?

1. Base Issue

2. Training/Workflow Issue

3. Productivity Issue

4. Job Well Done!

Branson

1. LEAN Management meetings - during Criteria/Assessment meeting, remember one project for them might be 30 for us, keep that in mind during the meeting.

2. Training Daniel

   1. assess training effectiveness

   2. Still needs some training on other equipment, but overall doing great on QC and Roboscanner

3. Training Marie

   1. Just started - Airtable not yet working

Katriana

1. Training - helping more with Marie

2. Working with Ella and Daniel on the Roboscanner

3. Special project set up - A-boards (need to talk to Dan D) - pending

LaLine

1. LEAN Management meetings

2. Space discussion

3. Admin with Marie

Margaret

1. Fixing the problems (4-5 priorities)

2. Due date has been removed - how is it working so far?

3.  

Rush request status - background change to special project

Branson

Loaned help from SCA discussion - looked at it from various points of view. Conclusion: probably won’t work well. Training is somewhat time intensive. Would take more time to get them up to date on things than it would for us to keep going on our own. Quality control issues, etc.

Branson, Katriana, Malori

The discussion with Todd, Margaret, LaLine agreed with their assessment.

Capacity discussion - on Supervisor interface they want:

• Current capacity

• What has a hard deadline, what doesn’t

• Which items are due in the next two weeks

• What number do we use as a cap on non-pauseable projects

• How many days do they add when the cap is reached

LaLine, Timeline & Capacity working group

Need to figure out our own capacity first before they can hang their hat on it.

Slack channel can also be a great way to explain what is going on.

What they are requesting should be taken care of during the due date discussion with Branson during the Pre-Digitization Assessment workflow.

Rename what is on their interface to show what is pauseable/non-pauseable

Can we add curator conversations into the Assessment interface for Branson?

Branson