3D-Purchased YBP eDDA/etc. GOBI workflow (via email)

Receive notification email (example on right) →

• From: donotreply@ybp.com <donotreply@ybp.com>
  Sent: Wednesday, October 18, 2023 4:00 AM
  To: mlib-acquisitions_users@lists.utah.edu <mlib-acquisitions_users@lists.utah.edu>; Kevin Brewer <kevin.brewer@usu.edu>; Cheryl Adams <cheryl.adams@usu.edu>; svc_SharePointLTS@ebsco.com <svc_SharePointLTS@ebsco.com>
  Subject: New YBP catalog records are ready for retrieval.

• New YBP catalog records for invoice number 847775 are available for retrieval.

• Thank you,

• Library Technical Services,
  YBP Library Services
  999 Maple Street
  Contoocook, NH 03229

Log in to UALC GOBI account with personal login for ualc

• can also obtain a MARC record file from: ftp://ftp.ybp.com - ecat folder

• but won't usually need to do this since the MARC record is already in Sierra as a discovery record

Library -> View Accounting Documents

Enter invoice number from email

• (or choose US DDA Invoicing and limit document dates)

• Download the invoice

• Enter information below as found on invoice & Sierra

=980 \\$a231013$b23900$e23900$f847775$g1

=980 \\$a231021$b14000$e14000$f855380$g1

The invoice number can also be seen in MARC records' 980 field ecat folder to double check

Edit the existing UALC eDDA discovery Sierra record as below

     (bib 001 and 910 and item internal note)

• bib 001 add "purchased" at end to prevent deletion by accident

• bib 910 UALC YBP DDA purchased [invoice date] (make sure to delete "discovery record" from field)

• item record internal note: UALC YBP DDA purchased [invoice date]

Send an email to Kevin with the title, bib #, Invoice # and date and attach the downloaded invoice for Kevin