AVON and ASP monthly workflows (complex)

Collection

Access Type

Up to date as of Sept. 2023

Academic Video Online: Premium

Subscription

on going

American History in Video

Perpetual

BroadwayHD Collection

Perpetual

on going

Ethnographic Video Online: Volume I

Perpetual

National Theatre Collection

Perpetual

on going

North American Women's Letters and Diaries

Perpetual

The Royal Shakespeare Company Collection

Perpetual

on going

General instructions for the Perpetual Collections

Additions files sometimes appear for the older purchased collections but spot checking always shows that the titles/records are already in Sierra.

So should be able to ignore any "additions" for American History in Video, Ethnographic Video Online, and North American Women's Letters and Diaries

Actual new additions show up for the 3 more recently purchased collections, so these do need to be edited and added to Sierra.

Remember to add records for the new collections:

Royal Shakespeare Company Collection

Royal Shakespeare Company Collection purchased for perpetual access Dec 2020

National Theatre Collection

The National Theatre Collection purchased for perpetual access Dec 2020

Broadway HD Collection

BroadwayHD Collection purchased for perpetual access Dec 2020

Academic Video Online: Premium

http://adminportal.alexanderstreet.com

a092640

a09264008

MARC Records --> Monthly Changes

For Additions: checkmark "Split results by collection" and don't choose "Select collection" 

For Deletes:  do not choose either optional limit (doesn't work if you do)

example of Additions split by collection:

additions-delta-Aug-2023--Sep-2023

open to see individual folders (will have several mrc records, of 1 bib each)

Academic Video Online/ Premium

1,594

American History in Video

127

spot-checked.  These are already in Sierra, not new.

Ethnographic Video Online/ Volume I

55

spot-checked.  These are already in Sierra, not new.

The Royal Shakespeare Company Collection

1

NEW title, add to Sierra

use MarcEdit to join individual MARC records into a file for editing and loading:

Join two or more MARC files into one

an example of a possible joined file name: AcademicVideoONline-premium-08102023.mrc

markers/hooks (some done after loading into Sierra):

• bib 830:

• item location:

• item code 1

• internal note:

• AVON - Academic Video Online.

• cocre (Online Academic Video Online (USU and USU Eastern))

• 20

• AVON - Academic Video Online subscription

Loader: LOAD Streaming Video can OVERLAY on bib # (.streamingvideo)

Unicode

Should be okay in MarcEdit

001

check 001 and edit if straight digits only

add prepend of ASP

=001  99238610100971

add prepend of ASP

• Find: =001 (with 2 typed spaces--no indicators)

• Replace: =001 ASP

=001  ASP99238610100971

830

Add Field

\0$aAVON - Academic Video Online.

856 - edit subfield data

delete

provided subfield z

• 856 z

• Delete Subfield checked

• Remove Text

add |z

Available online; click to view.

• 856 z

• New subfield only checked

• Replace Text

add prepend

Edit subfield

• 856  u  ^b

• https://library2.usu.edu/eval_dist/url856.php?url=

• Use regular expression & Remove subfield codes from scope, both checked

Delete these fields:

• 901

• 905

• 910

• 941

• 942

• 943

• 944

• 945

• 950

• 951

• 980

Add/Delete Fields

• MARCValidator to make sure edits didn’t break file

• Compile into MARC

Loader: LOAD Streaming Video can OVERLAY on bib # (.streamingvideo)

• Use Review File

• Watch for non-overlays

Add/edit with Global Update or Rapid Update

item location:
item code 1:
item internal note:

cocre
20
AVON - Academic Video Online subscription

CSDirect says Rapid update can:
insert new non-MARC variable-length fields.
change the value of fixed-length fields.

Create Lists:

• Load review file

• make item file from Load review file

See note below for potential problems

001 field edits

check 001 and edit if straight digits only

add prepend of ASP

First 001 edit

=001  99238610100971

add prepend of ASP

• Find: =001 (with 2 typed spaces--no indicators)

• Replace: =001 ASP

=001  ASP99238610100971

Second 001 edit

=001 ASPASP3550547/marc

=001 ASP3550547/marc

Second edit for 001 fields that already had ASP prefix

• Find: =001 ASPASP

• Replace: =001 ASP

• use MARCValidator to look for 001 errors

• Compile into MARC

and to make sure records have no internal weirdness to interfere with the load

Additions files sometimes appear for the older purchased collections but spot checking always shows that the titles/records are already in Sierra.

So should be able to ignore any "additions" for American History in Video, Ethnographic Video Online, and North American Women's Letters and Diaries

Actual new additions show up for the 3 more recently purchased collections, so these do need to be edited and added to Sierra.

Remember to add records for the new collections:

Royal Shakespeare Company Collection

Royal Shakespeare Company Collection purchased for perpetual access Dec 2020

National Theatre Collection

The National Theatre Collection purchased for perpetual access Dec 2020

Broadway HD Collection

BroadwayHD Collection purchased for perpetual access Dec 2020

item internal note (add after loading into Sierra):

Royal Shakespeare Company Collection purchased for perpetual access Dec 2020

location:

coonl

icode1:

0

bib 830:

none

bib 001 format:

ASP3883814/marcPurchased or  ASP99692985300971Purchased

bib 540:

\\$aUSU institutional license held in perpetuity|5ULA

bib 910:

\\$aRoyal Shakespeare Company Collection purchased for perpetual access Dec 2020

and follow general editing instructions below

item internal note (add after loading into Sierra):

The National Theatre Collection purchased for perpetual access Dec 2020

location:

coonl

icode1:

0

bib 830:

none

bib 001 format:

ASP3883814/marcPurchased or  ASP99692985300971Purchased

bib 540:

\\$aUSU institutional license held in perpetuity|5ULA

bib 910:

\\$aThe National Theatre Collection purchased for perpetual access Dec 2020

and follow general editing instructions below

item internal note (add after loading into Sierra):

BroadwayHD Collection purchased for perpetual access Dec 2020

location:

coonl

icode1:

0

bib 830:

none

bib 001 format:

ASP3883814/marcPurchased or  ASP99692985300971Purchased

bib 540:

\\$aUSU institutional license held in perpetuity|5ULA

bib 910:

\\$aBroadwayHD Collection purchased for perpetual access Dec 2020

and follow general editing instructions below

Edits for 3 new perpetual collections

UNICODE

001

add prepend of ASP and add Purchased to the end (either in MarcEdit or after loading into Sierra)

=001  99238610100971

=001  ASP99238610100971Purchased

856

add |z

add prepend

901

delete these fields

905

delete these fields

910

delete these fields

941

delete these fields

942

delete these fields

943

delete these fields

944

delete these fields

945

delete these fields

950

delete these fields

980

delete these fields

951

delete these fields

540

add

910

add

item internal note

add after loading

into Sierra