AVON and ASP workflows

Collection

Access Type

Up to date as of Sept. 2023

Academic Video Online: Premium

Subscription

on going

American History in Video

Perpetual

BroadwayHD Collection

Perpetual

on going

Ethnographic Video Online: Volume I

Perpetual

National Theatre Collection

Perpetual

on going

North American Women's Letters and Diaries

Perpetual

The Royal Shakespeare Company Collection

Perpetual

on going

Instructions for the Perpetual Collections

Additions files sometimes appear for the older purchased collections but spot checking always shows that the titles/records are already in Sierra.

So should be able to ignore any "additions" for American History in Video, Ethnographic Video Online, and North American Women's Letters and Diaries

Actual new additions show up for the 3 more recently purchased collections, so these do need to be edited and added to Sierra.

Remember to add records for the new collections:

Royal Shakespeare Company Collection

Royal Shakespeare Company Collection purchased for perpetual access Dec 2020

National Theatre Collection

The National Theatre Collection purchased for perpetual access Dec 2020

Broadway HD Collection

BroadwayHD Collection purchased for perpetual access Dec 2020

Academic Video Online: Premium

http://adminportal.alexanderstreet.com

a092640

a09264008

MARC Records --> Monthly Changes

For Additions: checkmark "Split results by collection" and don't choose "Select collection" 

For Deletes:  do not choose either optional limit (doesn't work if you do)

example of Additions split by collection:

additions-delta-Aug-2023--Sep-2023

open to see indivdual folders (several single mrc bib files

Academic Video Online/ Premium

1,594

American History in Video

127

spot-checked.  These are already in Sierra, not new.

Ethnographic Video Online/ Volume I

55

spot-checked.  These are already in Sierra, not new.

The Royal Shakespeare Company Collection

1

NEW title, add to Sierra

use MarcEdit to join individual MARC records into a file for editing and loading:

Join two or more MARC files into one

markers/hooks:

• bib 830:

• item location:

• item code 1

• internal note:

• AVON - Academic Video Online.

• cocre (Online Academic Video Online (USU and USU Eastern))

• 20

• AVON - Academic Video Online subscription

Loader: LOAD Streaming Video can OVERLAY on bib # (.streamingvideo)

Unicode

001

check 001 and edit if straight digits only

add prepend of ASP

for additions and deletions: check 001 and edit if straight digits only

=001  99238610100971

add prepend of ASP

• Find: =001 (with 2 spaces)

• Replace: =001 ASP

=001  ASP99238610100971

830

Add Field

\0$aAVON - Academic Video Online.

856 - edit subfield

delete

provided subfield z

add |z

Available online; click to view.

add prepend

Edit subfield

• 856  u  ^b

• https://library2.usu.edu/eval_dist/url856.php?url=

Delete these fields:

• 901

• 905

• 910

• 941

• 942

• 943

• 944

• 945

• 950

• 980

• 951

Add/edit with Global or Rapid update

Add/edit with Global Update or Rapid Update after loading with Streaming Video loader:
item location:
item code 1:
item internal note:

Loader: LOAD Streaming Video can OVERLAY on bib # (.streamingvideo)

Add/edit with Global Update or Rapid Update

item location:
item code 1:
item internal note:

cocre
20
AVON - Academic Video Online subscription

CSDirect says Rapid update can:
insert new non-MARC variable-length fields.
change the value of fixed-length fields.

See note below for possible problems