Cataloging Books in Braille

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1. Search Sierra by title to locate any existing records or brief records.

   1. If existing record is full and correct, add a new item (see Codes for Item Records below)

      • Check that Form in the bib Fixed Fields is f = Braille

      • Check that or edit the 007 field (Physical Description Fixed Field Form has ) to $a = t (for text) and $b = c (for braille).

        • Then, change the bib material type Sierra Bib Material Type to brl = Braille.

   2. If, however, existing record is a brief bib record, record the bib number . This will be used (to overlay with the new bib record). Proceed to step 2.

   3. If no record is found, repeat title search with various variations/abbreviations to ensure thorough search, then proceed to step 2.

2. Search OCLC for the appropriate record.  Key searches would include:

   1. Title of document (exact title if possible)

   2. Author of document

   3. Agency producing the document

   4. Call number or SuDoc number if known.

3. Check that the following fields match the item in hand:

   1. Title and author (245/246)

   2. Author / Gov. Agency / Department (100/700,110/710)

   3. Publisher / or Gov. Agency ; Year of publication (260/264)

   4. Page numbers (300) and size, if given:

      • 300 439 pages of braille ;|c31 cm

      • 300 2 volumes of braille.

   5. Formats (338 or 538 if present)

      • 336 tactile text|btct|2rdacontent

      • 337 unmediated|bn|2rdamedia

      • 338 volume|bnc|2rdacarrier

      • the record may also have a 341 field of some kind:

        • example: 341 0_ |atext|ebraille

4. Check that the following fields are present

   1. Subject heading (at least one)

   2. Call number (050)

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Physical Processing

Barcoding:

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Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL

Remove any dust jackets or coverings from the item.  Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.

Property Stamp

Stamp the top and the side of the book with the Merrill-Cazier Library stamp.

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Item Record Structure

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Procedures

Preparation:

• INDICATE PREPARATORY ACTIVITIES SUCH AS TRACKING UPDATES, WHERE MATERIALS MIGHT BE OBTAINED, ETC.

Process:

1. IF NEEDED, EXPLAIN PROCESS OF CATALOGING ITEM

Physical Processing

Barcoding:

On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode.  For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information.  Always try to find a blank area for the barcode.  If necessary, change it to a vertical orientation. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.

Label:

Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:

• INDICATE THE LABEL TEMPLATE RECOMMENDED FOR THIS PROCESS

Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL

Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.

Property Stamp

Stamp the top and the side of the book with the Merrill-Cazier Library stamp.

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• Item displays appropriately in the OPAC

• All fields are completed in the CMS Item Tracker

• INDICATE KEY THING NEEDED TO REMEMBER (AS NEEDED)

Tracking

Be sure to update the following information in the CMS Item Tracker Database: https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF

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 When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED