Q: What are shelf-ready problems?
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The OCLC record does not have a call number OR the call number is truncated
Check OCLC to see if the record has been updated or changed to include the full call number
If so…
Copy the new call number from the OCLC record and paste it into the bib and item record in Sierra (be sure to update the location from the “asgen” default to the correct location based on the call number), save the changes then complete physical processing and drop item off in circulation
OR use copy cataloging procedure to import the record from OCLC using the 907 and the .b number to overlay the old record with a newer version then complete physical processing and drop item off in circulation
If not…
Pass the book on to a more experienced cataloger
The OCLC record is too brief to be useful and needs individual cataloging help
Check OCLC to see if there is a better record
If so…
Delete holdings from the record we don’t want to use (shift + F8)
Use copy cataloging procedure to import the record from OCLC using the 907 and the .b number to overlay the old record with the better one
If not…
Pass the book on to a more experienced cataloger
A barcode cannot be applied because there isn’t a space for it (or the space has an image, which they aren’t supposed to cover up)
Place a barcode inside the book as per usual practice and scan it into the item record in Sierra if needed you can slightly modify the placement of the barcode to avoid covering up images or text but if you cover something up it is usually fine to do so – if you aren’t sure ask another cataloger)
Call number label cannot be applied because
No call number/truncated call number
See instructions for #1 scenario
No space for the label (per their instructions)
Pull up the item record, print the spine label (using smaller font if necessary), and affix to item
Property stamps can’t be put on the top or side of the book pages (uneven cut, book is too thin, etc.)
If possible, place a property stamp on the top or side of the book pages
If not…
Place a property stamp on the first page inside the cover, near the barcode