...
...
...
...
...
...
...
...
| Status | ||||
|---|---|---|---|---|
|
USU Eastern (Price) Special Collections Theatre Department Script Collection
| Status | ||||
|---|---|---|---|---|
|
| Info |
|---|
A special collection of play scripts donated to the library by the USU Eastern Price Theatre Department. These are usually cataloged remotely from a list or spreadsheet. |
...
Review and Select a Record
Search Sierra by title to locate any existing records.
a. Check record carefully to make sure it’s a match--particularly the publisher, date, and edition. Older play scripts have typically have been issued in numerous editions.
b. If existing record is full and correct, add a new item (see Codes for Item Records below) and add a 590 field to the bib record: One copy is in the USU Eastern Theatre Department Script Collection [If existing copy is not in the Script Collection] (unless existing copy is in the Script Collection).
Note that USU Eastern and USU Blanding holdings need their own Sierra record, separate from any other location’s record. Holdings for Price and Blanding, however, are put on the same Sierra record.
c. If item is physically in hand, proceed to the Physical Processing instructions below. If working from a list, let the USU Eastern Library know when the list is finished and the books are ready to go.
d. If no record is found, repeat title search with various abbreviations to ensure thorough search, then proceed to step 2.
...
b. Author of document
c. ISBN or LCCN
d. Publisher (in combination with other search terms)
3. Check that the following fields match the item in hand:
...
g. Print/publisher information (260/264)
...
264)
4. Check that the following fields are present
a. Subject heading (at least one)
b. Call number (050)
...
Edit the Bibliographic Record
Apply the appropriate constant data, or manually add:
Insert or change the 049 field to:
a. UUS8 (USU Eastern Price)
2. Add a 590 field
a. 590 _ _ USU Eastern Theatre Department Script Collection.
3. Spell check
a. Tools → Check Spelling OR F7
4. Control headings
a. Edit → Control Headings → All OR Shift +F11
5. Validate
a. Edit → Validate OR Shift+F5
6. Update Holdings
a. Action → Holdings → Update holding OR Shift+F8
7. Export Record
a. Action → Export OR F5
INSERT OTHER CRITERIA HERE OR DELETE PREVIOUS CRITERIA AS NEEDED
Import and Edit in Sierra
Bibliographic Record Load Table
Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
Codes for Item Records
Once imported, add or edit the following fields in the item records:
...
Field
...
Field Number
...
Indicator
...
Code/Data
...
Notes
...
Copy No.
...
n/a
...
n/a
...
1
...
If more than one copy of this item exists, insert the copy number of the item in hand.
...
Item Code 1
...
n/a
...
n/a
...
18 (gift)
...
This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. These are all gifts of the Theatre Arts Collection, unless otherwise noted, and should be coded accordingly
...
Item type
...
n/a
...
n/a
...
5 (Book, 5 day loan)
...
This indicates the item format and loan rule. Please see the Sierra Codes documentation for more options.
...
Location
...
n/a
...
n/a
...
uthea
...
See list of Location Codes
...
Status
...
n/a
...
n/a
...
a (Available soon)
...
590 field
a. 590 _ _ USU Eastern Theatre Department Script Collection
3. Add a 949 field to create an item record in Sierra OR create/edit the item record in Sierra after importing
4. Spell check
a. Tools → Check Spelling OR F7
5. Control headings
a. Edit → Control Headings → All OR Shift +F11
6. Validate
a. Edit → Validate OR Shift+F5
7. After validating the record, add a 909 field: https://usulibrary.atlassian.net/wiki/spaces/ULC/pages/1422721027/909+MARC+field+-+Statistics
8. Update Holdings
a. Action → Holdings → Update holding OR Shift+F8
9. Export Record
a. Action → Export OR F5
Import and Edit in Sierra
Bibliographic Record Load Table
Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
Codes for Item Records
Once imported, add or edit the following fields in the item records, if needed:
Field | Field Number | Indicator | Code/Data | Notes |
|---|---|---|---|---|
Copy No. | n/a | n/a | 1 | If more than one copy of this item exists, insert the copy number of the item in hand. |
Item Code 1 | n/a | n/a |
Scanned Barcode
Call Number
090
blank/blank
variable
Call number taken from the 050 field in the bib record. Add spaces between call number sections and remove subfields. For example: SF 761 .D93 2018 ADD
Physical Processing
Theatre Department scripts are typically cataloged from a list or spreadsheet. If the book is in hand, follow these procedures for processing:
Barcoding:
For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information. Always try to find a blank area for the barcode. If necessary, change it to a vertical orientation. On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode.
Label:
Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:
INDICATE THE LABEL TEMPLATE RECOMMENDED FOR THIS PROCESS
HEADER1ST LINE
HEADER 2ND LINE
CALL# Line1
CALL# Line2
CALL# Line3
CALL# Line4
Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL
Dust jackets, if present, should be left on the book. Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.
Property Stamp
...
18 (gift) | This indicates the type of acquisition process through which this material was ordered. These are all gifts of the Theatre Arts Collection, unless otherwise noted, and should be coded accordingly | |||
Item type | n/a | n/a | 5 (Book, 5 day loan) | This indicates the item format and loan rule. |
Location | n/a | n/a | uthea | |
Status | n/a | n/a | a (Available soon) | |
Barcode | n/a | n/a | Scanned Barcode | Copy and paste barcode if working from a list or spreadsheet |
Call Number | 090 | blank/blank | variable | Call number taken from the 050 or 090 field in the bib record. Add spaces between call number sections and remove subfields. For example: PS 3568 .A489 S5 1973 |
Physical Processing
Theatre Department scripts are typically cataloged from a list or spreadsheet. If the book is in hand, follow these procedures for processing:
Barcoding:
For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information. Always try to find a blank area for the barcode. If necessary, change it to a vertical orientation. On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode.
Spine Label:
Do not label
Dust Jackets:
Dust jackets, if present, should be left on the book.
Property Stamp:
Do not stamp
| Note |
|---|
Theatre Department Script Collection materials, like all USU Eastern Special Collections, should not be stamped or labeled. |
Tracking
If working from a list or spreadsheet, it isn’t necessary to enter the books on the spreadsheet. If, however, the book is in hand, be sure to update the following information in the CMS Item Tracker Database: https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF
Current Location
Cataloging Status
Start Cataloging
Finished Cataloging
Out of Cataloging
Check off List
Item displays appropriately in the OPAC
All fields are completed in the CMS Item Tracker
Make sure the 590 field has been added
Handoff
When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED
Level 2 - Complex or Original Cataloging
Bibliographic Record Structure
Verify/input the following fields:
...
Field
...
Indicator
...
Code/Data
...
Notes
...
Language
...
n/a
...
variable
...
Indicate 3 letter language code
...
Material Type
...
n/a
...
a (books, language material)
CHANGE FOR APPROPRIATE CODE, AS NEEDED
...
ADD EXPLANATORY NOTES, IF NEEDED
...
BLvl
...
n/a
...
m (monograph)
CHANGE FOR APPROPRIATE CODE, AS NEEDED
...
One of these options is acceptable
...
is in hand, be sure to update the following information in the CMS Item Tracker Database: https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF
Current Location
Cataloging Status
Start Cataloging
Finished Cataloging
Out of Cataloging
Check off List
Item displays appropriately in the OPAC
All fields are completed in the CMS Item Tracker (if applicable)
Book jacket (where present) is retained.
Make sure the 590 field has been added
Shipping/Handoff
Shipping procedures are available in the Distance Library Shipping Procedures. Note that this a password protected space.
| Info |
|---|
Finished materials should be shipped out at the end of each month – or sooner, if they reach a critical mass. |
...
Level 2 - Complex or Original Cataloging
Create the Bibliographic Record
Create a new record on OCLC, choosing the appropriate template for the material type.
Apply the USU Eastern Theatre Department Script Collection constant data, or manually add:
Insert or change the 049 field to
UUS8 (Price)
b. If overlaying an existing Sierra bib record, add a 907 field. Input a PERIOD followed by the bib record number, for example: .b38045916
c. Add a 949 field to create an item record in Sierra OR create/edit the item record in Sierra after importing
d. Add any 590 notes that are needed
e. Add the following fields:
i. Subject heading (at least one)
ii. Call number (050 or 099)
Verify/manually input the appropriate fixed field codes.
Bibliographic Record Structure
Verify/input the following fields:
Field | Indicator | Code/Data | Notes |
Language | n/a | variable | Indicate 3 letter |
language code |
035
blank/blank
variable
Input/verify OCLC number is included
049
blank/blank
INSERT UUSX CODE HERE
ADD EXPLANATORY NOTES, IF NEEDED
INSERT PREFERRED CALL NUMBER FIELD HERE
INSERT CALL NUMBER INDICATORS HERE
variable
ADD EXPLANATORY NOTES, IF NEEDED
variable
ADD EXPLANATORY NOTES, IF NEEDED
245
variable
ADD EXPLANATORY NOTES, IF NEEDED
264
variable
ADD EXPLANATORY NOTES, IF NEEDED
300
variable
ADD EXPLANATORY NOTES, IF NEEDED
336
ADD CODE or VARIABLE
ADD EXPLANATORY NOTES, IF NEEDED
337
ADD CODE or VARIABLE
ADD EXPLANATORY NOTES, IF NEEDED
338
ADD CODE or VARIABLE
ADD EXPLANATORY NOTES, IF NEEDED
490
variable
ADD EXPLANATORY NOTES, IF NEEDED
590
Material Type | n/a | a (books, language material) | |
BLvl | n/a | m (monograph) s (serial) | Most of these will be monographs, but there may be an occasional serial |
Country | n/a | variable | Indicate 3 letter code country code |
035 | blank/blank | variable | Input/verify OCLC number is included |
049 | blank/blank | UUS8 | |
050 | blank/4 | variable | Indicates a call number that conforms to the LC class schedules, but that has been assigned by an agency other than LC |
variable | |||
245 | variable | ||
264 | variable | ||
300 | variable | ||
336 | variable | ||
337 | variable |
ADD EXPLANATORY NOTES, IF NEEDED
338 | variable |
ADD EXPLANATORY NOTES, IF NEEDED
650
490 | variable |
Refer to ClassWeb or Library of Congress Subject Headings. ADD EXPLANATORY NOTES, IF NEEDED.
500 | variable |
ADD EXPLANATORY NOTES, IF NEEDED
590 | blank/blank | USU Eastern Theatre Department Script Collection | |
650 | variable |
ADD EXPLANATORY NOTES, IF NEEDED
856
ADD STRUCTURE INFORMATION HERE
ADD EXPLANATORY NOTES, IF NEEDED
949
blank/blank
ADD STRUCTURE INFORMATION HERE
ADD EXPLANATORY NOTES, IF NEEDED
Item Record Structure
Field
Field No.
Indicator
Code/Data
Notes
Copy No.
n/a
n/a
(as needed)
If more than one copy of this item exists, insert the copy number of the item in hand.
Item Code 1
n/a
n/a
INSERT PREFERRED CODE(S) HERE
This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. ADD EXPLANATORY NOTES, IF NEEDED
Item type
n/a
n/a
INDICATE APPROPRIATE CODE HERE
This indicates a EXPLAIN CODE HERE
Location
Add at least one subject heading, if possible. Refer to ClassWeb or Library of Congress Subject Headings. For plays, this will usually take the form of: [Subject] #v Drama. | |||
655 | blank/7 | variable | Add a genre heading, if appropriate. For example: Detective and mystery plays. #2 lcgft |
variable | |||
830 | variable | ||
856 | variable | ||
949 | blank/blank | call number #i barcode #l uthea #t 5 #k a |
Item Record Structure
Codes for item records
Field | Field No. | Indicator | Code/Data | Notes |
Copy No. | n/a | n/a |
INDICATE APPROPRIATE CODE HERE
See list of Location Codes ADD EXPLANATORY NOTES, IF NEEDED
(as needed) | If more than one copy of this item exists, insert the copy number of the item in hand. | |
Item Code 1 | n/a | n/a |
Available
ADD EXPLANATORY NOTES, IF NEEDED
18 (gift) | This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. These are all gifts of the Theatre Arts Collection, unless otherwise noted, and should be coded accordingly | |
Item type | n/a | n/a |
Scanned Barcode
ADD EXPLANATORY NOTES, IF NEEDED
Call Number
INSERT
blank/blank
Call number taken from INSERT APPROPRIATE CALL NUMBER FIELD
ADD EXPLANATORY NOTES, IF NEEDED
5 (Book, 5-day loan) | This indicates the item format and loan rule. | |
Location | n/a | n/a |
INDICATE TEXT FOR INTERNAL NOTE (IF NEEDED)
ADD EXPLANATORY NOTES, IF NEEDED
Procedures
Preparation:
INDICATE PREPARATORY ACTIVITIES SUCH AS TRACKING UPDATES, WHERE MATERIALS MIGHT BE OBTAINED, ETC.
Process:
IF NEEDED, EXPLAIN PROCESS OF CATALOGING ITEM
Physical Processing
Barcoding:
On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode. For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information. Always try to find a blank area for the barcode. If necessary, change it to a vertical orientation. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.
Label:
Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:
INDICATE THE LABEL TEMPLATE RECOMMENDED FOR THIS PROCESS
HEADER1ST LINE
HEADER 2ND LINE
CALL# Line1
CALL# Line2
CALL# Line3
CALL# Line4
Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL
Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.
Property Stamp
Stamp the top and the side of the book with the Merrill-Cazier Library stamp.
Check off List
Item displays appropriately in the OPAC
All fields are completed in the CMS Item Tracker
INDICATE KEY THING NEEDED TO REMEMBER (AS NEEDED)
Tracking
...
uthea | ||||
Status | n/a | n/a | a (Available soon) | |
Barcode | n/a | n/a | Scanned Barcode | If working from a list or spreadsheet, copy and paste barcode |
Call Number | 090 | blank/blank | variable | Call number taken from the 050 or 090 field in the bib record. Add spaces between call number sections and remove subfields. For example: PS 3568 .A489 S5 1973 |
...
Import and Edit in Sierra
Bibliographic Record Load Table
Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
Physical Processing
Barcoding:
For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information. Always try to find a blank area for the barcode. If necessary, change it to a vertical orientation. On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode.
Spine Label:
Do not label
Dust Jackets:
Dust jackets, if present, should be left on the book.
Property Stamp:
Do not stamp
| Note |
|---|
Theatre Department Script Collection materials, like all USU Eastern Special Collections, should NOT be stamped or labeled. |
Tracking
If working from a list or spreadsheet, it isn’t necessary to enter the books on the spreadsheet. If, however, the book is in hand, be sure to update the following information in the CMS Item Tracker Database: https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF
Current Location
Cataloging Status
Start Cataloging
Finished Cataloging
Out of Cataloging
Check off List
Item displays appropriately in the OPAC
Handoff
When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED
...
All fields are completed in the CMS Item Tracker
Book jacket (where present) is retained
Shipping/Handoff
Shipping procedures are available in the /wiki/spaces/ULC/pages/1022525564. Note that this a password protected space.
| Note |
|---|
Finished materials should be shipped out at the end of each month – or sooner, if they reach a critical mass. |