USU Eastern (Price) Special Collections Theatre Department Script Collection
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b. If existing record is full and correct, add a new item (see Codes for Item Records below) and add a 590 field to the bib record: One copy is in the USU Eastern Theatre Department Script Collection (if unless existing copy is not in the Script Collection).
Note that USU Eastern and USU Blanding holdings need their own Sierra record, separate from any other location’s record. Holdings for Price and Blanding, however, are put on the same Sierra record.
c. If item is physically in hand, proceed to the Physical Processing instructions below. If working from a list, let the USU Eastern Library know when the list is finished and the books are ready to go.
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Insert or change the 049 field to:
a. UUS8 (USU Eastern Price)
2. Add a 590 field
a. 590 _ _ USU Eastern Theatre Department Script Collection
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Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
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Field | Field Number | Indicator | Code/Data | Notes |
|---|---|---|---|---|
Copy No. | n/a | n/a | 1 | If more than one copy of this item exists, insert the copy number of the item in hand. |
Item Code 1 | n/a | n/a | 18 (gift) | This indicates the type of acquisition process through which this material was ordered. These are all gifts of the Theatre Arts Collection, unless otherwise noted, and should be coded accordingly |
Item type | n/a | n/a | 5 (Book, 5 day loan) | This indicates the item format and loan rule. |
Location | n/a | n/a | uthea | |
Status | n/a | n/a | a (Available soon) | |
Barcode | n/a | n/a | Scanned Barcode | Copy and paste barcode if working from a list or spreadsheet |
Call Number | 090 | blank/blank | variable | Call number taken from the 050 or 090 field in the bib record. Add spaces between call number sections and remove subfields. For example: PS 3568 .A489 S5 1973 |
Physical Processing
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For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information. Always try to find a blank area for the barcode. If necessary, change it to a vertical orientation. On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode.
Spine Label:
Do not label
Dust Jackets:
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Field | Indicator | Code/Data | Notes | |
Language | n/a | variable | Indicate 3 letter language code | |
Material Type | n/a | a (books, language material) | ||
BLvl | n/a | m (monograph) s (serial) | Most of these will be monographs, but there may be an occasional serial | |
Country | n/a | variable | Indicate 3 letter code country code | |
035 | blank/blank | variable | Input/verify OCLC number is included | |
049 | blank/blank | UUS8 | ||
050 | blank/4 | variable | Indicates a call number that conforms to the LC class schedules, but that has been assigned by an agency other than LC | |
variable | ||||
245 | variable | |||
264 | variable | |||
300 | variable | |||
336 | variable | |||
337 | variable | |||
338 | variable | |||
490 | variable | |||
500 | variable | |||
590 | blank/blank | USU Eastern Theatre Department Script Collection | ||
650 | variable | Add at least one subject heading, if possible. Refer to ClassWeb or Library of Congress Subject Headings. For plays, this will usually take the form of: [Subject] #v Drama. | ||
655 | blank/7 | variable | Add a genre heading, if appropriate. For example: Detective and mystery plays. #2 lcgft | |
variable | ||||
830 | variableADD EXPLANATORY NOTES, IF NEEDED | |||
856 | ADD STRUCTURE INFORMATION HERE | ADD EXPLANATORY NOTES, IF NEEDEDvariable | ||
949 | blank/blank | call number #i barcode #l uthea #t 5 #k a | ADD EXPLANATORY NOTES, IF NEEDED |
Item Record Structure
Codes for item records
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Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
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For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information. Always try to find a blank area for the barcode. If necessary, change it to a vertical orientation. On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode.
Spine Label:
Do not label
Dust Jackets:
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| Note |
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Theatre Department Script Collection materials, like all USU Eastern Special Collections, should not NOT be stamped or labeled. |
Tracking
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Shipping procedures are available in the /wiki/spaces/ULC/pages/1022525564. Note that this a password protected space.
| Infonote |
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Finished materials should be shipped out at the end of each month – or sooner, if they reach a critical mass. |