Digital Transfers Procedures
Updated by Sarah Berry (June, 2024)
Acquisition and Requests (Steps 1-5)
The curator receives a file(s) [e.g., an email attachment], access to cloud storage, or physical storage media (CD, DVD, external hard drive, USB drive) containing files they would like to add to their collections.
...
The Digital Archivist receives an email notification from Airtable about the digital transfer request.
Procedures by Request Type (Step 6)
What to do with different types of digital transfer requests:
...
The curator will attach the file(s) to the Digital Transfers form in Airtable.
The Digital Archivist will download the attachment(s)
For multiple attachments to one record, use the Airtable Bulk Download app created by Josh Handschin
File Storage and Preservation (Steps 7-10)
For all unprocessed files:
The Digital Archivist will load the file(s) on the DI drive (DI/Scans/DIGITAL TRANSFERS/Accession Number [YYYY-###])
The files will remain on the DI Drive in temporary storage until the curator is ready to process the collection.
Unprocessed files will follow the Born-Digital Processing Procedures. When complete, files will proceed through steps 8-10 below.
...