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This tutorial will go over the addition of the 909 field, which is used to document who cataloged a record, the date it was cataloged, the action taken, and any other notes deemed useful by the cataloger. This field is REPEATABLE, please add for each person who works on a record. |
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Fill in the following fields. Please note that only |a, |b, |c, and |d are required.
Subfield | Required/Optional | Example | How to record | What it is used for |
|---|---|---|---|---|
|a [Name] | Required | Kurt Alan Meyer | Include first and last name. Middle name is also allowed, if preferred. Please be consistent in how you input your name. No initials | Long-term tracking of who cataloged a specific record. This allows statistics to be pulled from Sierra and attributed to the cataloger. It will also facilitate transferring information to a new system. |
|b [YYYY-MM-DD] | Required | 2021-01-03 | Use the ISO date format where YYYY = year, MM= Month, DD=Day. Please fill out all digits, even if the digit is typically single. | Pulling statistics from Sierra. This format allows the report gatherer to pull statistics from the year, the month, and then, if needed, the day. |
|c COPY or ORIGINAL or EDIT | Required | COPY ORIGINAL EDIT | Retain either “Copy”, “Original”, or “Edit” and delete the other terms. In these cases, “Copy” refers to anytime a records is obtained from OCLC Connexion and imported into Sierra, regardless of the amount of work needed to correct or update the records. (This information can be recorded in the |e or |z if needed, though.) “Original” refers to anytime the record was created or derived in OCLC by the cataloger. “Edit” refers to anytime someone is working with a bib record already in Sierra and makes changes to the bib record. | Pulling statistics from Sierra. Along with the |a, |b, and information from the item record (such as location), it can be used to recreate monthly statistics when needed |
|d [Unit] STATS | Required | CMS STATS GOV INFO STATS CIRC CAT STATS | Use the home unit of the person cataloging, followed by “STATS” in all caps. Terms include:
| This subfield is used as a marker to pull all stats together. |
|e ISSUE: [SHELF READY FIX, UPGRADED OCLC, 505 ADDED, 520 ADDED] | Optional | FIX SHELF READY UPGRADE OCLC 505 ADDED 520 ADDED | Four different typical actions that need to be tracked can be recorded here using this controlled vocabulary. Select the applicable (if any) terms by leaving it (them) and deleting the others. If none apply, then delete the entire subfield. In most cases, this entire subfield will be deleted before importing to Sierra.
| This is used to track additional work that is recorded in the unit statistics. The 505 Added and 520 Added, in particular, will be used to track impact from the unit’s research project. |
|z [Notes] | Optional | This record is only temporary and will be deleted in the remediation process. | This is a free text field where catalogers can record any other piece of information that future catalogers or themselves might need to know about the record. This subfield is not required. If not needed, please delete entire subfield. | Recording information that may be needed in the future. This is entirely at the discretion of the cataloger. |
Batch Record 909s
When cataloging a batch of records, copy the following or apply the “909 Batch” constant data in the OCLC Connexion Online constant data file:
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Fill in the following fields. Please note that only |a, |b, |c, and |d are required.
Subfield | Required/Optional | Example | How to record | What it is used for |
|---|---|---|---|---|
|a [Name] | Required | Kurt Alan Meyer | Include first and last name. Middle name is also allowed, if preferred. Please be consistent in how you input your name. No initials | Long-term tracking of who cataloged a specific record. This allows statistics to be pulled from Sierra and attributed to the cataloger. It will also facilitate transferring information to a new system. |
|b [YYYY-MM-DD] | Required | 2021-01-03 | Use the ISO date format where YYYY = year, MM= Month, DD=Day. Please fill out all digits, even if the digit is typically single. | Pulling statistics from Sierra. This format allows the report gatherer to pull statistics from the year, the month, and then, if needed, the day. |
|c BATCH LOAD TYPE: [MODIFIED, UNMODIFIED, CROSSWALKED, CREATED] | Required | MODIFIED UNMODIFIED CROSSWALKED CREATED | Retain one of the four batch types.
| Pulling statistics from Sierra. Along with the |a, |b, and information from the item record (such as location), it can be used to recreate monthly statistics when needed |
|d [Unit] STATS | Required | CMS STATS GOV INFO STATS CIRC CAT STATS | Use the home unit of the person cataloging, followed by “STATS” in all caps. Terms include:
| This subfield is used as a marker to pull all stats together. |
|z Notes | Optional | Theses Batch 7, records 45-82 | This is a free text field where catalogers can record any other piece of information that future catalogers or themselves might need to know about the record. This subfield is not required. If not needed, please delete entire subfield. | Recording information that may be needed in the future. This is entirely at the discretion of the cataloger. |