Versions Compared

Version Old Version 96 New Version Current
Changes made by

Melanie Shaw

Melanie Shaw

Saved on

Key

  • This line was added.
  • This line was removed.
  • Formatting was changed.
Table of Contents

...

Cambridge

Record source:  YBP ftp

ftp://ftp.ybp.com

utahstate

M&45rt

eba folder (both Cambridge and Taylor & Francis will be in folder)

Cambridge records are first, Taylor & Francis below that

Useful info:

Might as well also download the Taylor&Francis while you’re there

  • Cambridge and T&F create files daily, it’s best to keep up weekly loads, so it doesn’t get overwhelming

  • It’s a good idea to delete earlier Cambridge and T&F files from whatever folder you use for downloading

  • You can start with just shepherding one file at a time thru the process,

  • Then start merging daily files into one (or 2) big weekly file (as shown below) for faster processing

...

  1. Tools,-->Marc Processing Tools-->MARCJoin:

    • Save file: navigate to your chosen folder for the future joined file; [give it an descriptive name]; Save

      • name example: CAMBRIDGE_BOOKS_ONLINE_EBCOLL_6000746_10202023-11082023

    • File(s) to join: navigate to folder containing your files: select all of them; Save

  2. Click Process

...

Prepend addition of cambridge to 001

...

  1. Edit-->Replace

    • Find: =001 ← and 2 blank spaces

    • Replace: =001 cambridge

    • Replace all

    • Save (I generally save after each major edit)

  2. Quality Checks (QC):

    • number modifications should match number of records in file

    • Scroll down to check that 001 field still lines up; can also do Edit -->Find: =001

...

  • Check for any problematic 830s indicating other libraries' DDA & other vendors' programs. Delete any with: "Online Access". MyiLibrary, Online access with DDA: Askews (Architecture), Online access with purchase: Taylor & Francis, Online access with subscription: Proquest Ebook Central.

    • Most common seems to be Project MUSE

    • BUT: leave real series titles alone

  • Edit-->Find

    • Find: =830

  • You can enlarge the Results window and its columns up/down and sideways:

...

If in doubt of any one 830 title:

  • select title, Jump to Record, & check for a matching field of 490 for a regular series title

If there are any local/vendor-type 830’s:

  • Jump to Record and Copy text of the field

  • Add/Delete Field:

    • Field: 830 Field Data: [text copied]

    • Delete Field

...

  1. Check for any problems

    1. Edit --> Find:

    2. look for local z subfields; plus extra URLs (for contents, title page), other library’s local data

      • clean example:

        • =856 $uhttps://doi.org/10.1017/9781009347181 ← with nothing extra

      • Also clean:

        • =856 40$uhttps://www.cambridge.org/core/product/identifier/9781839983382/type/BOOK

...

If no problems show up, go on to 856 Edits

  • 856 add |z subfield

    1. Tools-->Edit subfield data:

    2. Field: 856 Subfield: |z Field Data: [leave blank]

      • Replace with: Available online; click to view

      • Select New subfield only

    3. Replace Text

    4. Save

      • QC: number should match number of records in file, and

      • scroll down and check that 1st 856 x=z looks correct

...

  • 856 add prepend to front of |u https://library2.usu.edu/eval_dist/url856.php?url=

    1. Tools-->Edit subfield data:

    2. Field: 856 Subfield: u Field Data: ^b (regex symbols meaning: insert in front)

    3. Replace with: https://library2.usu.edu/eval_dist/url856.php?url=

      • Use regular expression, and

        • Remove Subfield code from scope (otherwise u will be pushed to the end)

        • Replace text

        • QC: Results should match the number of records in the file

...

  • Tools-->Add/Delete Field

Field

Field Data

910

\\$aCambridge University Press EBA with GOBI

949

\\$lcoonl$t20$nCambridge University Press EBA with GOBI$x50$zn

  • QC: number added should match number of records in file

  • Save

  • Look at first record to make sure the new fields line up, more or less

...

FUNCTION-->Data Exchange-->Get PC-->navigate to “done” file-->.lfts

  • Prep (should have same number of records)

  • Select .lmarc -->Select Load

load table:  BATCH LOAD Worldcat Collection Sets (.collectionsets)

  • Use Review Files

  • Test first (check number of records loaded is correct)

  • then Load

After loading, FUNCTION: Create Lists

  • Create Lists

    • Choose an empty line

  • Copy icon

  • locate & select Load review file (there’s currently no way of sorting review files)

  • Do you want to remove file: Yes

QC on Hooks: Double-click to bring up the file, and check a record or two for these fields (hooks):

Bib Record:

  • 001 cambridge ← starts with

  • 910 Cambridge University Press EBA with GOBI

Item Record:

  • item internal note: Cambridge University Press EBA with GOBI

  • item code 1 (formerly Wiley EBA): 50

  • Can also View; Public Display to see OPAC, then test the URL

After loading, do a selected title search in Encore, confirm bib record number (bottom of record in Encore - Bookmark This Record, Persistent Link) and check link

Note – batch loads may take a while to get uploaded into Encore

Finish filling in tracker:

...