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10/16/2023

Table of Contents

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Easiest way to fix locations and call number fields for FICTION and EASY READER is to load whole file and then update using create lists and global update or rapid update.

In Create Lists: create separate fiction and easy reader Review files by basing them on the Copied review file of the full loaded (inserted) Follett records

Search Records

For Fiction:

  1. Select a clear spot under Follett Load review file in the list

  2. Search Records

  3. fill in Review File Name: Follett Fic (or similar)

  4. Change Range to Review and select Follett Load Review file

  5. Change Store Record Type to: Item i

  6. either Bibliographic  MARC Tag 949|a  starts with  fic

    • or Item Call No. starts with fic

  7. and Search

For Easy Readers:

  1. Select 2nd clear spot

  2. Change Range to Review and find Load file

  3. Search Records

  4. Either Bibliographic  MARC Tag 949|a  starts with e

    1. or Item Call No. starts with e

  5. and Search

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For Easy Reader only

change fixed field item

from:

mdew 

to:

measy

for EASY READER

(this can be done in Rapid Update)Function-->Rapid Update

  1. Find Review file for E

  2. Item Fixed Field: 79 - Location to Value: measy (Moore Easy Readers)

  3. Start:

V-Global Update (or Manual edits) for Item Call Number Tag change:

Change variable-length field item

from:

092

to:

099

for both FICTION and EASY READER

(This will have to be done manually or by using Global Update. It can’t be done in Rapid Update)

Function: Global Update

Find review file; click Search

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Go to 2. Command Input; chose -->Global Update

  1. Select records

    1. Record Type: Item

    2. Find Review File Follett Fic

    3. Search

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  1. Command Input

    1. accept the default: Change variable length field

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    2. ALWAYS uncheck

"Use Displayed Field."  This is critical.
On the Follett changes, leave the Field Group Tag field blank.

If all looks well, Process

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    1. “Use Displayed Field” - this is critical

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  1. leave the everything else blank except for:

    • MARC Tag

      • 092

      • 099

    • OK

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  1. Preview

    1. If all looks correct in the Preview-->Process

  2. Statistics will show the number changed (should match number in review list)

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Quality Check: go back to the create lists Follett Fic and look at 1 or 2 Item records

Do the same steps to change the Easy Readers 092 to 099 as well.

  • Finally, Check the changes went through in your item review files, then delete them, BUT leave the original Load review file for Tyler to finish editing with the order information)

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