10/6/2023
Open tracking spreadsheet here: https://usu.app.box.com/file/1321317102096
always copy/paste file name to tracker as part of the downloading process
| Table of Contents |
|---|
Downloading the files (both JSTOR and ProQuest)
Download ftp software if needed: https://winscp.net/eng/download.php
All users
Accept all the defaults and lawyer repellant
and Open
Type in type in the vendor’s ftp site address and log in with user name & password:
open dda folder:
copy/paste files names to tracker: https://usu.app.box.com/file/1321317102096
download the both f1 and f2 of the latest files (check on tracker to see what has been already done)
I usually let the download go into my Documents fileclick Browse and then download the files into my own separately named folder in Documents: ybp-usu
JSTOR YBP DDA discovery
General rules
...
Do not use MarcEdit to merge a bunch of new files; their delete files need to be loaded in date order and come in a little bit irregularly (often, but not always monthly)
load weekly files of new records first
then load delete file (come via email-->check that delete date is later than last new file loaded)
will be in same files as the ebc Proquest discovery records
filename will have .f2 at end
001 will start with jstor
856 field will have: //www.jstor.org within link
also have 710 with JSTOR
...
MARC8, not Unicode (default for MarcEdit is MARC8)
Open MarcEdit-->MARC Tools-->navigate to file in Downloads (once Windows recognizes Marc files you can just double click on the file & MarcEdit will open it)-->name it the same thing in Downloads (unless you want it on the Desktop)
click Execute:
record number of records that MarcEdit processed into mrk in the Tracking sheet (and use it as a quality check, while you go thru editing and loading)
Edit Records (to open MarcEditor)
...
Deletes: |
delete 037 fields: Tools-->Add/Delete Field--> Field: 037--> Delete Field Number deleted varies |
Look for misleading series titles for other ebook collections in 830’s |
check for 830s needing deletion such as =830 \0$aBook collections on Project MUSE. (But don’t delete real series statements):
|
|
you can double check results (if any) by redoing the =830 find all |
If unsure that an 830 is a real series title; Jump to record and look for a matching 490 series title; usually libraries will not add 490 field titles for local ebook collections |
...
Replace provided prepend with our new one: | |
Prepend as provided by GOBI: | =856 40$uhttps://library.usu.edu/catlog/url856.php?url=https://www.jstor.org/stable/10.2307/jj.5590586$zAvailable online; click to view |
Our current version: Edit-->Replace | =856 40$uhttps://library2.usu.edu/eval_dist/url856.php?url=https://www.jstor.org/stable/10.2307/jj.5590586$zAvailable online; click to view |
copy/paste old into Find: | https://library.usu.edu/catlog/url856.php?url= |
copy/paste new into Replace: | https://library2.usu.edu/eval_dist/url856.php?url= |
Quality Check: | Number of replacements should match the number of records in the file |
...
Load table: | BATCH Load YBP DDA discovery records (.ybpdda) |
Always select:Use Review Files | |
Always Test; look for problems, | and if none, then Load |
Quality Checking (no editing needed in Sierra for these files)
...
Prepend as provided: | =856 40$uhttps://library.usu.edu/catlog/url856.php?url=https://www.jstor.org/stable/10.2307/jj.5590586$zAvailable online; click to view |
No proxy prepend needed;
| =856 40$uhttps://www.jstor.org/stable/10.2307/jj.5590586$zAvailable online; click to view |
| https://library.usu.edu/catlog/url856.php?url= |
| (leave empty) |
| |
|
|
 | |
...
Edit-->Find |
|---|
Find: Creators in the academic library  Jump to Record to look at each one (if desired) |
Can also Find each field; then sort the results by clicking on the 1st column header:    |
The “duplicates” in the file above all appear to be false (possibly the validator is set too broad) |
...
Load Table: | BATCH Load YBP DDA discovery records (.ybpdda) |
Always checkmark: Use Review Files | |
Always Test; look for problems, | and if none, then Load |
Quality Check (no edits needed in Sierra)
...
(file name as provided starts with dda; add ualc_ at the beginning for clarity)
Record source: YBP ftp | Name: ualc | Password: P#37sb | |
Records are in dda folder | ddaYYYYMMDDf1.mrc
| add ualc | ualc-ddaYYYYMMDDDf1.mrc
|
Record file name & number of records in tracker | |||
...
edit replace text in 856 | old version | ours |
Edit Subfield Data
| ualc-ebooks | usu |
edit subfield 856 z | Available online; click to view | |
 | Edit Subfield Data
| |
...
old version | our version | |
change 910 wording | =910 \\$aYBP DDA consortia | =910 \\$aUALC YBP DDA discovery record |
OR: | use Edit Subfield Data: |
|
 | ||
check for 830s needing deletion such as: | =830 \0$aBook collections on Project MUSE. |
...
Load table: | BATCH Load UALC YBP DDA discovery records (.ualcybpdda) |
Select: Review Files | Test, then Load |
Create Lists-->Copy
Check hooks
Test link in OPAC and Encore
Finish recording in Tracking sheet: https://usu.app.box.com/file/1321317102096
Add to CAP stats: General Stacks-Batch-Modified
...