Content Comparison

Guidelines for voluntary validation of WEST Bronze Archives Best Practices:

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• 022 ISSN if missing

  • copy from bib record

  • 022 \\ 1047-3157

• 035 OCLC, if missing

  • copy from bib record

  • 035 \\ (OCoLC)20665052

• 583 field with committed to retain

  • 583 1\ Committed to retain|c20221122|d20351231|fWEST|fWEST Bronze|uhttps://www.cdlib.org/wp-content/uploads/2018/11/WESTProgramStatement.pdf

• For the few where we checked physical holdings: 583 field with completeness reviewed to volume-level.

  • 583 1\ completeness reviewed|c20200630|fWEST|fWEST Bronze|ivolume-level

• 852 field: for newer Holdings Records that are lacking the a, b, & c, we will add our OCLC library code and sub-location in subfield a and b, in front of the call number (using UUSA in b for OCLC compatibility):

  • 852 01 UUS|bUUSA|hTJ3|i.A57

  • 866 (we also can update to the NISO holdings standard of 853/863 if time permits)

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Review OCLC LHR workflow if needed: OCLC LHR (local holdings record) Manual Updates

Bring up Sierra’s Holdings Record to refer to during LHR edit/checks:

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• Make sure 863 shows the most current holdings (edit to match Sierra’s holdings)

• If holdings are in field 866 (edit to match Sierra’s), can also replace/update with 853/863

• If you need to delete the 866 field, if after replacing w/it with 853/863; click the red circled minus symbol:

  

• Summary field at top of record should show: Local holdings available (but can we even edit this in WorldShare?)

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Register that Holdings Record!

• Click Record;

• Shared Print Commitment;

• Add

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• OCLC will automatically add a stubby version of the 583 field formatted according to WEST documentation:

• Under any variable field, click the green circle plus symbol

Image Removed

with:

• Tag: 583

• 1st indicator = 1 (public note)

• 2nd indicator = blank

• Committed to retain committed to retain ← just this portion is added by OCLC

  • So we will need to copy/paste the rest of the statement into the text of the field

  • Text to add:

    • $c 20221122 $d 20351231 $f WEST $f WEST Bronze $u https://www.cdlib.org/wp-content/uploads/2018/11/WESTProgramStatement.pdf

• then Save.

• Summary field at top of record should show: Local holdings available (but can we even edit this in WorldShare?)

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• Click Record;

• Shared Print Commitment;

• Add

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• Then Save the LHR.

Okay for some reason, it thinks it’s adding an identical call number, just click Save on the error popup and then…

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Okay. That’s the procedure.

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WEST’s MARC field charts (a selection):

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