Guidelines for voluntary validation of WEST Bronze Archives Best Practices:
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022 ISSN if missing
copy from bib record
022 \\ 1047-3157
035 OCLC, if missing
copy from bib record
035 \\ (OCoLC)20665052
583 field with committed to retain
583 1\ Committed to retain|c20221122|d20351231|fWEST|fWEST Bronze|uhttps://www.cdlib.org/wp-content/uploads/2018/11/WESTProgramStatement.pdf
For the few where we checked physical holdings: 583 field with completeness reviewed to volume-level.
583 1\ completeness reviewed|c20200630|fWEST|fWEST Bronze|ivolume-level
852 field: for newer Holdings Records that are lacking the a, b, & c, we will add our OCLC library code and sub-location in subfield a and b, in front of the call number (using UUSA in b for OCLC compatibility):
852 01 UUS|bUUSA|hTJ3|i.A57
866 (we also can update to the NISO holdings standard of 853/863 if time permits)
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(First time use only: Request credentials for user name and password for OCLC WS Record Manager)
Then log into WS here: https://2971.share.worldcat.org/wms/
Choose Utah State University (if asked)
Metadata (tab)
Record Manager
LHRs (dropdown)
OCLC Number (dropdown)
[copy/paste the OCLC number]
Click Search
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Which brings up this view …my poor eyes… it’s so glaringly white
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…so glaringly white (no dark mode either) - but can be enlarged by Ctrl+
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Check the Holdings Record and edit as necessary:
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Click on left arrow to expand:
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000 encoding level (Leader)Encoding Level = 3
007 = t (text) a (regular print)
008
receipt Receipt or acquisition Acquisition (usually) = 5 (not currently received) or 4 (currently received)
retention policy Retention Policy = 8 (permanent)
reproduction policy Reproduction Policy = a (will reproduce)
Variable fields:
Make sure 863 shows the most current holdings (edit to match Sierra’s holdings)
If holdings are in field 866 (edit to match Sierra’s), can also replace/update to with 853/863, if time (edit to match Sierra’s)
If you need to delete a field the 866 field, if replacing w/853/863; click the red circuled circled minus symbol:
Add 583 field formatted according to WEST documentation:
Under any variable field, click the green circle plus symbol
Tag: 583
1st indicator = 1 (public note)
2nd indicator = blank
Committed to retain $c 20221122 $d 20351231 $f WEST $f WEST Bronze $u https://www.cdlib.org/wp-content/uploads/2018/11/WESTProgramStatement.pdf
then Save.
Summary field at top of record should show: Local holdings available (but can we even edit this in WorldShare?)
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Okay for some reason, it thinks it’s adding an identical call number, just click Save on the error popup and then…Hurraythen…
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Okay. That’s the procedure.
But, there 'd better be a is no way to make the screen working background …. less hugely glaringly horrifically and loudly… … WHITE? with teeny narrow grey borders oh so lovely …for now I’m enlarging everything with Ctrl+ to make the letters bigger and blacker and borders more legible against all that white but that can only help so much stillit is, marginally better:
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WEST’s MARC field charts (a selection):
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