Guidelines for voluntary validation of WEST Bronze Archives Best Practices:
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022 ISSN if missing
copy from bib record
022 \\ 1047-3157
035 OCLC, if missing
copy from bib record
035 \\ (OCoLC)20665052
583 field with committed to retain
583 1\ Committed to retain|c20221122|d20351231|fWEST|fWEST Bronze|uhttps://www.cdlib.org/wp-content/uploads/2018/11/WESTProgramStatement.pdf
For the few where we checked physical holdings: 583 field with completeness reviewed to volume-level.
583 1\ completeness reviewed|c20200630|fWEST|fWEST Bronze|ivolume-level
852 field: for newer Holdings Records that are lacking the a, b, & c, we will add our OCLC library code and sub-location in subfield a and b, in front of the call number (using UUSA in b for OCLC compatibility):
852 01 UUS|bUUSA|hTJ3|i.A57
866 (we also can update to the NISO holdings standard of 853/863 if time permits)
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Bring up Sierra’s Holdings Record to refer during LHR edit/checks:
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In OCLC LHR, check these fields:
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Leader Encoding Level = 3
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007 = t a
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008 receipt or acquisition (usually) = 5 (not currently received) or 4 (currently received)
retention policy =8reproduction policy =a(will reproduce)
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Make sure 853/863 show the most current holdings (edit to match Sierra’s holdings)
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If holdings are in field 866, can update to 853/863, if time (do make sure holdings are up to date)
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Add 583 field formatted according to WEST documentation:
1st indicator =1(public note)Committed to retain $c 20221122 $d 20351231 $f WEST $f WEST Bronze $uhttps://www.cdlib.org/wp-content/uploads/2018/11/WESTProgramStatement.pdf
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Well, it looks like we will need to do these edits within OCLC’s WorldShare Record Manager, so I will be updating this as soon as I learn how….
First time use only: Request credentials for user name and password for OCLC WS Record Manager,
Then log into WS here: https://2971.share.worldcat.org/wms/
Choose Utah State University
Metadata (tab)
LHRs (dropdown)
OCLC Number (dropdown)
[copy/paste the OCLC number]
Click Search
Then, click on the call number, apparently, in blue (if you click on the title in blue, it opens the bib instead):
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Which brings up this horrendous view …my poor eyes… it’s so whiteeeeee
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000 Encoding Level = 3
click on Left Arrow to expand
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Okay for some reason, it thinks I’m adding an identical call number, just click Save again, and then…
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Okay. That’s the procedure.
But, there had better be a way to make the screen …. less hugely glaringly horrifically and loudly… WHITE? with teeny narrow grey borders oh so lovely for now I’m enlarging everything with Ctrl+ but that can only help so much.
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