Guidelines for voluntary validation of WEST Bronze Archives Best Practices:
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022 ISSN if missing
copy from bib record
022 \\ 1047-3157
035 OCLC, if missing
copy from bib record
035 \\ (OCoLC)20665052
583 field with committed to retain
583 1\ Committed to retain|c20221122|d20351231|fWEST|fWEST Bronze|uhttps://www.cdlib.org/wp-content/uploads/2018/11/WESTProgramStatement.pdf
For the few where we checked physical holdings: 583 field with completeness reviewed to volume-level.
583 1\ completeness reviewed|c20200630|fWEST|fWEST Bronze|ivolume-level
852 field: for newer Holdings Records that are lacking the a, b, & c, we will add our OCLC library code and sub-location in subfield a and b, in front of the call number (using UUSA in b for OCLC compatibility):
852 01 UUS|bUUSA|hTJ3|i.A57
866 (we also can update to the NISO holdings standard of 853/863 if time permits)
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OCLC Local Holdings Records (LHRs)
For each retained title, create or update a “Local Holdings Record” (LHR) in OCLC to define the holdings archived, the print archiving program(s), retention commitment, and outcomes of validation as specified in the WEST Issue and Volume Level Validation Standards: see Appendix 1 for a detailed list of the LHR fields and subfields to include for WEST materials. Most of the print archiving information is recorded in the 583 Action Note, described above. Each LHR will include one, two, or three 583 Action Notes as appropriate for the Archive Type and any validation activities undertaken during archiving. For Silver and Gold titles, also update the record holdings statement(s) (i.e. 85x/86x formatted holdings or 866/867/868 summary holdings statement) to include an accurate description of volumes held based on the WEST validation for completeness. Institutions that perform any validation while archiving Bronze titles are strongly encouraged to include this information in the 583, and to update holdings statement(s) as appropriate.Batch creation of OCLC LHRs
WEST encourages Archive Holders and Archive Builders to create the necessary OCLC LHRs through batch processing to the extent possible. This is especially true for Bronze titles, where the WEST principle of “appropriate level of archiving effort” indicates that libraries should not individually process the volumes and metadata for Bronze titles, but rather should use the least intensive means possible to identify Bronze holdings. LHRs are transferred using the MARC Format for Holdings Data (MFHD) standard. Details of how libraries may generate and export LHRs will vary depending on the library’s local system and available expertise.
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Our detailed edits to Local Holdings Records in OCLC
MARC field charts (a selection):
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