Content Comparison

Guidelines for voluntary validation of WEST Bronze Archives Best Practices:

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• 022 ISSN if missing

  • copy from bib record

  • 022 \\ 1047-3157

• 035 OCLC, if missing

  • copy from bib record

  • 035 \\ (OCoLC)20665052

• 583 field with committed to retain

  • 583 1\ Committed to retain|c20221122|d20351231|fWEST|fWEST Bronze|uhttps://www.cdlib.org/wp-content/uploads/2018/11/WESTProgramStatement.pdf

• For the few where we checked physical holdings: 583 field with completeness reviewed to volume-level.

  • 583 1\ completeness reviewed|c20200630|fWEST|fWEST Bronze|ivolume-level

• 852 field: for newer Holdings Records that are lacking the a, b, & c, we will add our OCLC library code and sub-location in subfield a and b, in front of the call number (using UUSA in b for OCLC compatibility):

  • 852 01 UUS|bUUSA|hTJ3|i.A57

  • 866 (we also can update to the NISO holdings standard of 853/863 if time permits)

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Bring up Sierra’s Holdings Record to refer during LHR edit/checks:

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Note: looks like we will need to do these edits within OCLC’s WorldShare Record Manager, so I will be updating this portion as soon as I learn how….

In OCLC LHR, check these fields:

• Leader Encoding Level = 3

• 007 = t a

• 008 receipt or acquisition (usually) = 5 (not currently received) or 4 (currently received)

  • retention policy = 8

  • reproduction policy = a (will reproduce)

• Make sure 853/863 show the most current holdings (edit to match Sierra’s holdings)

• If holdings are in field 866, can update to 853/863, if time (do make sure holdings are up to date)

• Add 583 field formatted according to WEST documentation:

  • 1st indicator =1 (public note)

  • Committed to retain $c 20221122 $d 20351231 $f WEST $f WEST Bronze $u https://www.cdlib.org/wp-content/uploads/2018/11/WESTProgramStatement.pdf

• Summary field at top of record should show: Local holdings available

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WEST’s MARC field charts (a selection):

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