Guidelines for voluntary validation of WEST Bronze Archives Best Practices:

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• 022 ISSN if missing

  • copy from bib record

  • 022 \\ 1047-3157

• 035 OCLC, if missing

  • copy from bib record

  • 035 \\ (OCoLC)20665052

• 583 field with committed to retain

  • 583 1\ Committed to retain|c20221122|d20351231|fWEST|fWEST Bronze|uhttps://www.cdlib.org/wp-content/uploads/2018/11/WESTProgramStatement.pdf

• For the few where we checked physical holdings: 583 field with completeness reviewed to volume-level.

  • 583 1\ completeness reviewed|c20200630|fWEST|fWEST Bronze|ivolume-level

• 852 field: for newer Holdings Records that are lacking, we will add our OCLC library code and sub-location in subfield a, b, & c, in front of the call number:

  • 852 01 UUS|bNBARN|cBARNJRNL|hTJ3|i.A57

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WEST Disclosure Updates needed (extracted from WEST)

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● 022 -ISSN
●561 -Ownership and Custodial History

● 583 ●583 -Action Note(s) - required for Bronze: Committed to retain note

● 852 -Location
●85x/86x -Coded holdings (formatted holdings pairs) (if available)
●866/867/868 -Summary holdings (text) (if no 85x/86x formatted holdings pairs)2
Additionally, the following fields are requested when submitting disclosure records to AGUA:
●Holdings record unique ID
●Bib record unique ID

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