Price Special Collections Theatre Department Script Collection
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Review and Select a Record
Search Sierra by title to locate any existing records.
a. Check record carefully to make sure it’s a match--particularly the publisher, date, and edition. Older play scripts have typically been issued in numerous editions.
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Apply the appropriate constant data, or manually add:
Insert or change the 049 field to:
a. UUS8 (USU Eastern Price)
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Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
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Field | Field Number | Indicator | Code/Data | Notes |
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Copy No. | n/a | n/a | 1 | If more than one copy of this item exists, insert the copy number of the item in hand. |
Item Code 1 | n/a | n/a | 18 (gift) | This indicates the type of acquisition process through which this material was ordered. These are all gifts of the Theatre Arts Collection, unless otherwise noted, and should be coded accordingly |
Item type | n/a | n/a | 5 (Book, 5 day loan) | This indicates the item format and loan rule. |
Location | n/a | n/a | uthea | |
Status | n/a | n/a | a (Available soon) | |
Barcode | n/a | n/a | Scanned Barcode | Copy and paste barcode if working from a list or spreadsheet |
Call Number | 090 | blank/blank | variable | Call number taken from the 050 or 090 field in the bib record. Add spaces between call number sections and remove subfields. For example: PS 3568 .A489 S5 1973 |
Physical Processing
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Print and place a label on the item. Using the following label template:
PriceBlan S (USU Eastern special collections)
PriceBlanSp (USU Eastern special collections)
HEADER1ST LINE HEADER 2ND LINE PR 2828 .A2 Q35 1993 |
Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL
Dust jackets, if present, should be left on the book. Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items.
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Stamp the top and the side of the book with the USU Eastern stamp.
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Shipping procedures are available in the /wiki/spaces/ULC/pages/1022525564. Note that this a password protected space.
Tracking
If working from a list or spreadsheet, it isn’t necessary to enter the books on the spreadsheet. If, however, the book is in hand, be sure to update the following information in the CMS Item Tracker Database: https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF
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Item displays appropriately in the OPAC
All fields are completed in the CMS Item Tracker (if applicable)
Book jacket (where present) is retained, and label is printed and affixed on both jacket and book
Make sure the 590 field has been added
Shipping/Handoff
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Shipping procedures are available in the Distance Library Shipping Procedures. Note that this a password protected space.
| Info |
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Finished materials should be shipped out at the end of each month – or sooner, if they reach a critical mass. |
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Level 2 - Complex or Original Cataloging
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Create a new record on OCLC, choosing the appropriate template for the material type.
Apply the USU Eastern Theatre Department Script Collection constant data, or manually add:
Insert or change the 049 field to
UUS8 (Price)
b. If overlaying an existing Sierra bib record, add a 907 field. Input a PERIOD followed by the bib record number, for example: .b38045916
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Field | Indicator | Code/Data | Notes |
Language | n/a | variable | Indicate 3 letter language code |
Material Type | n/a | a (books, language material) | |
BLvl | n/a | m (monograph) s (serial) | Most of these will be monographs, but there may be an occasional serial |
Country | n/a | variable | Indicate 3 letter code country code |
035 | blank/blank | variable | Input/verify OCLC number is included |
049 | blank/blank | UUS8 | |
050 | blank/4 | variable | Indicates a call number that conforms to the LC class schedules, but that has been assigned by an agency other than LC |
variable | |||
245 | variable | ||
264 | variable | ||
300 | variable | ||
336 | variable | ||
337 | variable | ||
338 | variable | ||
490 | variable | ||
500 | variable | ||
590 | blank/blank | USU Eastern Theatre Department Script Collection | |
650 | variable | Add at least one subject heading, if possible. Refer to ClassWeb or Library of Congress Subject Headings. For plays, this will usually take the form of: [Subject] #v Drama. | |
655 | blank/7 | variable | Add a genre heading, if appropriate. For example: Detective and mystery plays. #2 lcgft |
variable | |||
830 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |
856 | ADD STRUCTURE INFORMATION HERE | ADD EXPLANATORY NOTES, IF NEEDED | |
949 | blank/blank | call number #i barcode #l uthea #t 5 #k a | ADD EXPLANATORY NOTES, IF NEEDED |
Item Record Structure
Codes for item records
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Once edits are made, import into Sierra using the:
LOAD/Overlay bibs & create items (.briefbiboverlay)
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Print and place a label on the item. Use the following label template:
PriceBlan S (USU Eastern special collections)
PriceBlanSp (USU Eastern special collections)
HEADER1ST LINE HEADER 2ND LINE CALL# Line1 CALL# Line2 CALL# Line3 CALL# Line4 |
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Current Location
Cataloging Status
Start Cataloging
Finished Cataloging
Out of Cataloging
Shipping/Handoff
Shipping procedures are available in the /wiki/spaces/ULC/pages/1022525564. Note that this a password protected space.
Handoff
When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED
| Note |
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| Info |
Finished materials should be shipped out at the end of each month – or sooner, if they reach a critical mass. |