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Cataloging Books in Braille
| Status | ||||
|---|---|---|---|---|
|
...
Field | Field Number | Indicator | Code/Data | Notes |
|---|---|---|---|---|
Copy No. | n/a | n/a | 1 | If more than one copy of this item exists, insert the copy number of the item in hand. |
Item Code 1 | n/a | n/a | (blank) = gov docs 17 = firm order 18 = gift | This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. |
Item type | n/a | n/a | 0 = regular circulating books 30 = Government documents | This indicates the item format and loan rule. Please see the Sierra Codes documentation for more options. |
Location | n/a | n/a | agov (most documents) agovo (oversize documents) agloc (secured, locked down, documents) asah (LC circulating books) asjp (LC circulating books) asqr (LC circulating books) assz (LC circulating books) | See list of Location Codes |
Status | n/a | n/a | a (Available soon) - (Available) if going straight to GovInfo | ADD EXPLANATORY NOTES, IF NEEDED |
Barcode | n/a | n/a | Scanned Barcode | ADD EXPLANATORY NOTES, IF NEEDED |
Call Number | INSERT | blank/blank | variable | Copy from 086 or 099 for Gov Doc, with no edits For example: A 1.10: Call number taken from the 050 field in the bib record. Add spaces between call number sections and remove subfields. For example: SF 761 .D93 2018 |
Internal Note | n/a | n/a | ADD EXPLANATORY NOTES, IF NEEDED |
Physical Processing
Barcoding:
...
HEADER1ST LINE HEADER 2ND LINE CALL# Line1 CALL# Line2 CALL# Line3 CALL# Line4 |
Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL
Remove any dust jackets or coverings from the item. Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.
Property Stamp
Stamp the top and the side of the book with the Merrill-Cazier Library stamp.
...
Field | Indicator | Code/Data | Notes |
Language | n/a | variable | Indicate 3 letter language code |
Material Type | n/a | a (books, language material) CHANGE FOR APPROPRIATE CODE, AS NEEDED | ADD EXPLANATORY NOTES, IF NEEDED |
BLvl | n/a | m (monograph) CHANGE FOR APPROPRIATE CODE, AS NEEDED | One of these options is acceptable |
Country | n/a | variable | Indicate 3 letter code country code |
035 | blank/blank | variable | Input/verify OCLC number is included |
049 | blank/blank | INSERT UUSX CODE HERE | ADD EXPLANATORY NOTES, IF NEEDED |
INSERT PREFERRED CALL NUMBER FIELD HERE | INSERT CALL NUMBER INDICATORS HERE | variable | ADD EXPLANATORY NOTES, IF NEEDED |
variable | ADD EXPLANATORY NOTES, IF NEEDED | ||
245 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |
264 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |
300 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |
336 | ADD CODE or VARIABLE | ADD EXPLANATORY NOTES, IF NEEDED | |
337 | ADD CODE or VARIABLE | ADD EXPLANATORY NOTES, IF NEEDED | |
338 | ADD CODE or VARIABLE | ADD EXPLANATORY NOTES, IF NEEDED | |
490 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |
500 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |
590 | blank/blank | variable | ADD EXPLANATORY NOTES, IF NEEDED |
650 | variable | Refer to ClassWeb or Library of Congress Subject Headings. ADD EXPLANATORY NOTES, IF NEEDED. | |
variable | ADD EXPLANATORY NOTES, IF NEEDED | ||
830 | variable | ADD EXPLANATORY NOTES, IF NEEDED | |
856 | ADD STRUCTURE INFORMATION HERE | ADD EXPLANATORY NOTES, IF NEEDED | |
949 | blank/blank | ADD STRUCTURE INFORMATION HERE | ADD EXPLANATORY NOTES, IF NEEDED |
Item Record Structure
Field | Field No. | Indicator | Code/Data | Notes |
Copy No. | n/a | n/a | (as needed) | If more than one copy of this item exists, insert the copy number of the item in hand. |
Item Code 1 | n/a | n/a | INSERT PREFERRED CODE(S) HERE | This indicates the type of acquisition process through which this material was ordered. Choose the code that matches the process of the item in hand. See list of all Item Code 1. ADD EXPLANATORY NOTES, IF NEEDED |
Item type | n/a | n/a | INDICATE APPROPRIATE CODE HERE | This indicates a EXPLAIN CODE HERE |
Location | n/a | n/a | INDICATE APPROPRIATE CODE HERE | See list of Location Codes ADD EXPLANATORY NOTES, IF NEEDED |
Status | n/a | n/a | Available | ADD EXPLANATORY NOTES, IF NEEDED |
Barcode | n/a | n/a | Scanned Barcode | ADD EXPLANATORY NOTES, IF NEEDED |
Call Number | INSERT | blank/blank | Call number taken from INSERT APPROPRIATE CALL NUMBER FIELD | ADD EXPLANATORY NOTES, IF NEEDED |
Internal Note | n/a | n/a | INDICATE TEXT FOR INTERNAL NOTE (IF NEEDED) | ADD EXPLANATORY NOTES, IF NEEDED |
...
Procedures
Preparation:
INDICATE PREPARATORY ACTIVITIES SUCH AS TRACKING UPDATES, WHERE MATERIALS MIGHT BE OBTAINED, ETC.
Process:
IF NEEDED, EXPLAIN PROCESS OF CATALOGING ITEM
Physical Processing
Barcoding:
On smaller documents, or documents that do not have a cover or where the actual content starts on the top page of the item, this top page may be the best place for the barcode. For documents with a cover, place on the first page, on the right leaf, when possible. Never cover up any important or identifying information. Always try to find a blank area for the barcode. If necessary, change it to a vertical orientation. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.
Label:
Print and place a label on the item. Using one of the following label templates, according to the item you are labeling:
INDICATE THE LABEL TEMPLATE RECOMMENDED FOR THIS PROCESS
HEADER1ST LINE HEADER 2ND LINE CALL# Line1 CALL# Line2 CALL# Line3 CALL# Line4 |
Notes: INCLUDE ANY ADDITIONAL NOTES ABOUT THE CONSTRUCTION OF LABEL
Similar to the barcode, do not cover information that is needed for identification of the item. Preferred location for the label is on the lower spine of larger bound items or the lower left corner of the cover on smaller individual items. CHANGE ABOVE OR ADD ADDITIONAL INFORMATION ON WHERE BARCODE SHOULD BE PLACED AND OTHER INSTRUCTIONS, AS NEEDED.
Property Stamp
Stamp the top and the side of the book with the Merrill-Cazier Library stamp.
...
Item displays appropriately in the OPAC
All fields are completed in the CMS Item Tracker
INDICATE KEY THING NEEDED TO REMEMBER (AS NEEDED)
Tracking
Be sure to update the following information in the CMS Item Tracker Database: https://airtable.com/tbliihFOS4X7dQaQP/viwYTmDGKZEWKQZHg?blocks=bipLgXRxoJyftsxgF
...
When finished, send the material to INDICATE WHERE MATERIAL SHOULD GO WHEN FINISHED
| Note |
|---|
ADD ADDITIONAL NOTES AS NEEDED, INCLUDING REFERENCES TO OTHER WORKFLOWS THAT MIGHT BE NEEDED. |